When submitting the templates, just add your institution’s identifier to the end of the file name (i.e., Agency Funds UWMSN). This will make it easier for us to manage the files when we receive them.

Do not convert the Excel templates to PDF files (except the Institutional Attestation, which requires a signature, and the checklist, which is already a PDF file), as we use the files directly in our calculations.

Provide only the information requested, including reconciliations where applicable. If additional information is needed, it will be separately requested.

Institutions should have processes in place for determining the information submitted to UWSA, including retention of supporting documentation. UWSA and/or the auditors may request supporting documentation at any point during the report compilation process.

Submissions should be uploaded to Sharepoint. The link to the site has been provided to the Controllers and to the individuals here: Contacts xlsx .

Questions can be directed to: Lana Becker (608-263-4372) or Connie Christianson (608-262-9544).

Submission: Required for: Due Date
Affiliated Organizations xlsx

Affiliated Organizations - Flowchart For Evaluating Potential Component Units docx

All Institutions except UWSYS May 31
Agency Funds xlsx Only if there is reportable activity July 16
Fiscal Year Closing Process Checklist xlsx All Institutions July 18
Plant Ledger Changes xlsx All Institutions July 23
Pollution Remediation xlsx Only if there is reportable activity July 23
Unearned Revenue & Deferred Inflows xlsx All Institutions July 27
Impaired Capital Assets Insurance Recoveries xlsx Only if there is reportable activity July 27
Installment Purchases xlsx Only if there is reportable activity July 27
Intangible Assets xlsx Only if there is reportable activity July 27
Inventories xlsx Only if there is reportable activity July 27
Foundation Reviews xlsx All Institutions August 6
Loan Accounts Receivable xlsx All Institutions August 6
Accounts Receivable Non-Loan Funds & Cash vs Receivables xlsx All Institutions August 6
Equipment & Library Holdings xlsx All Institutions August 6
Nonexchange Financial Guarantees xlsx Only if there is reportable activity August 6
Bank Statements xlsx All Institutions August 10
Prepaid Expenses, Deferred Charges & Deferred Outflows xlsx All Institutions August 10
Scholarship Allowances xlsx All Institutions August 10
Service Concession Arrangements xlsx Only if there is reportable activity August 10
Leases (with supporting documentation) xlsx Only if there is reportable activity August 20
Tuition & Fee Remissions xlsx All Institutions that grant remissions August 20
Accounts Payable (with sub-ledger detail report) xlsx All Institutions August 20
Fund 128 Revenue by Category xlsx MSN August 20
Gifts-In-Kind Report xlsx Only if there is reportable activity not recorded on SFS August 31
Summer Session xlsx All Institutions with summer session August 31
GO Bond Sinking Fund Balance xlsx Only if there is reportable activity August 31
Institutional Attestation xlsx All Institutions October 1
FISAP xlsx All Institutions receiving Federal student financial aid October 5
Foundation Annual Financial Statements xlsx All Institutions ASAP