Adapting to a Changing Compliance Landscape within Higher Education

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Issue 2: Compliance Expectations (May 2025). Compliance in higher education is constantly evolving, shaped by shifting regulations, rising expectations, and the intersection of laws, ethics, and institutional values. It’s not just about following rules – it’s about aligning with ethical principles, protecting our students and communities, preserving public trust, and integrating integrity into daily decisions.

As expectations and demands grow more complex, we must stay flexible, proactive, and clear in how we respond – balancing institutional goals with the unique needs of students, faculty, and staff. What worked and was efficient yesterday might not meet the demands of tomorrow. Compliance is an ongoing process – one that requires collaboration, awareness, and adaptability. It is not the sole responsibility of a single office or department. Upholding compliance is a shared obligation – a campus wide, system wide commitment to integrity, transparency, and ethical leadership.

As we move forward, we must continue to reinforce a culture where compliance is not just understood but actively practiced. Together, we can meet growing expectations with confidence, and reinforce our values in every decision we make.

How well do you know our compliance environment?
Test your awareness with these questions:

False
  • Compliance requirements often change and evolve from year to year due to updates in laws, regulations, industry standards, and our internal policies. We must stay informed to ensure we remain compliant with evolving requirements across areas such as financial aid, unlawful discrimination, freedom of speech, immigration, and research.



G) All of the above

There are many factors that contribute to the increasing complexity of compliance in higher education, some examples include:

  • Evolving federal and state regulations: Institutions must track and respond to shifting requirements like Title IX, Clery Act, ADA, and FERPA, with frequent updates and expanded reporting obligations. Check out more information and communications on federal updates.
  • Increased scrutiny around data privacy and security: Compliance with data protection laws (e.g., FERPA, HIPAA, and state-specific data privacy laws) have grown more complex with rising cybersecurity risks and digital transformation in education. Check out SYS 1040 Information Security: Privacy Policy and other related documents and policies.
  • Expansion of online learning and remote operations: With more courses, services, and research conducted online, institutions must meet compliance obligations for digital accessibility, virtual proctoring, distance education laws, and cybersecurity. Check out more information on digital accessibility and distance education.
  • Increased focus on financial accountability and transparency: Postsecondary institutions are under pressure to meet stricter financial aid regulations, audit standards, and accreditation compliance, especially with federal funding tied to accountability metrics.
  • Rising number of accreditation and oversight bodies: Institutions often report to multiple accreditors, grant agencies, and government bodies; each with their own compliance requirements, timelines, and documentation standards.
  • Complex research compliance obligations: Universities where research is conducted must navigate compliance for key components of research including IRB protocols, export controls, conflicts of interest, grant compliance (e.g. NIH and NSF), and protection of animal subjects. Check out more information on research compliance and ethics oversight.


False
  • Compliance efforts are proactive, not just reactive. They are essential for preventing issues, ensuring ongoing adherence to laws and policies, reducing risks, and fostering a culture of accountability. Waiting until a problem arises can lead to legal penalties, reputational damage, and operational disruptions – especially in higher education.

C) Personal preferences
  • Compliance changes are typically driven by new legislation, risk assessments, and institutional values. These factors help us (as an organization) align with external requirements and internal priorities. Personal preferences, however, do not dictate compliance standards, as compliance is based on formal rules and regulations, not individual opinions.

B) Reporting unethical behavior and violations of policies
  • Employees in higher education contribute to a culture of compliance by understanding and following institutional policies, reporting unethical behavior, and leading by example. They foster a speak-up culture, encourage fairness and respect, and stay informed about changing regulations. By seeking clarification when needed, collaborating with compliance teams, and practicing ethical decision-making, employees help create a transparent and accountable environment. Their actions ensure the institution adheres to legal and ethical standards, promoting a culture where compliance is integrated into everyday operations.