Welcome to Workday Learning

Workday Learning is a single site for employee training and professional development for all Universities of Wisconsin. The catalog of courses will continue to grow and currently includes mandatory training, which is assigned to individuals when they need to complete it.

In addition to the growing catalog of Universities of Wisconsin courses, we have also incorporated the full LinkedIn Learning catalog.

Check out all of the Workday Learning resources. If you have questions, reach out using one of the GetHelpUW methods.

Find Workday resources and get support

With Workday now live, don’t forget the many resources created to help you — many of which are accessible here on the Workday website.

From the homepage, find assistance for your role from the I AM A drop-down in the main menu. Explore the quick links to job aids for common actions you can take in Workday.

Elsewhere on the site, you will find recordings of training, news and announcements, a Workday glossary, and frequently asked questions. If you can’t find the answers you need, you can use GetHelpUW to get recommendations for job aids or submit a ticket for additional help. A team member will address your issue. We are here to help as you get comfortable with Workday.

Top 10 things for faculty and staff to do when starting in Workday

Welcome to Workday! As a new user, getting familiar with the new system is key to managing your work efficiently. Here’s a quick guide to the top 10 tasks you should complete to get started:

  1. Learn the basics of navigating in Workday
    Explore Workday’s interface to understand how to move through dashboards, menus, and search functions effectively.
  2. Check your personal information, including your preferred name and your position details
    Check that your personal information (name, contact info) and position details (job title, department) are accurate and update, if necessary.
  3. Verify your direct deposit (payment elections)
    Ensure your banking details are correctly set up by reviewing your direct deposit (payment elections) information.
  1. Review and update your workspace address
    Verify or update your workspace address, especially if you work remotely or in a hybrid setup.
  2. Set your email and notification preferences
    Customize how and when you receive Workday notifications to stay informed.
  3. Review your benefits information
    Check your benefits details to ensure everything is correct.
  4. Check absence balances and time management
    Confirm your absence balance and learn how to enter time, request time off, report absences, and complete No Leave Taken reports.
  5. Submit a flexible work arrangement
    If you work partially or fully remotely, submit a flexible work arrangement.
  6. Explore Workday Learning
    Dive into Workday Learning to access training resources and learning opportunities.
  7. Understand your payslip
    When your July 24 payslip is available in Workday, review it to understand any paycheck differences and ensure accuracy.

To learn more about the most common actions for employees to take in Workday, visit the Workday for New and Existing Employees page.

Top things managers should do when starting in Workday

Welcome to Workday! As a manager, mastering Workday is essential for effectively leading your team. In addition to the top 10 things faculty and staff should do in Workday, here are the key tasks managers should prioritize to get started:

  1. Learn the basics of navigating in Workday
    Take time to explore Workday’s interface to understand how to move through dashboards, menus, and search functions effectively.
  2. Review your Team Org Chart
    Check your team’s organizational structure to ensure accuracy and understand reporting relationships.
  3. Explore the My Team Management Dashboard
    Use this dashboard to access critical tools for managing your team, including:
  4. Approve time off
    Learn the process for reviewing and approving time-off requests to keep your team’s schedules on track.

To learn more about the most common actions for managers to take in Workday, visit the Workday for Managers page.

Minor changes in pay calculations in Workday

Along with the implementation of Workday, some employees can expect some minor changes to the way pay is calculated. These are primarily based on differences in rounding. More than 99% of employees will experience no change, or the change will not be more than a few cents. For the small number of employees who will see a greater difference, the change is most often due to tax calculations, rounding, and regulatory compliance.

Examples of these changes include:

  • Garnishments: Some employees pay a $3 employer fee with each garnishment deduction. While Human Resource System (HRS) added the fee on top of the deduction, Workday will lower the deduction to accommodate the fee. For example, an employee in HRS with a $200 garnishment deduction would be charged $203. In Workday, this same employee will be charged $200, with $197 going to the garnishment vendor and $3 paying the employer fee.
  • Time submission: Rounding to the quarter hour differs on timesheets.​ Workday rounds at the seven-minute mark: It rounds back at seven minutes or fewer and forward at eight minutes or more.
  • Benefits:
    • Application of supplemental tax rates create variation due to fewer decimal places permitted in Workday.​
    • The premium for State Group Life now rounds similarly to other insurance premiums, resulting in a slight change for a limited number of employees.
    • The Wisconsin Retirement System (WRS) limits for Highly Compensated Employees are applied within the year instead of being refunded at the end of the year.​
  • Multiple Positions: Tax withholding for employees with multiple positions between universities may vary slightly.
  • Minnesota and Massachusetts tax withholding: This varies based on allowable tax rate applications.
  • Foreign National Taxation: Taxes for foreign nationals may vary depending on Workday’s pre-tax deduction settings and treaty calculations, which differ for Resident Aliens in their final pay period.​
    • Workers who are Nonresident Aliens should be prevented from having non-WI tax reporting/withholding in Workday using an Alternate Work Location.

Email UW-Shared Services with questions about these changes or your payslip.