A new page is now live on the Workday website designed to give you timely updates about specific changes in Workday and other enterprise-wide systems. The What’s New: System Updates page will be updated regularly with new features, enhancements, fixes, and an archive of past changes.
For information about changes or announcements with wide-ranging impacts, continue to visit the What We’re Tracking: Trends and Fixes page.
As universities begin the semester, the June 29, 2025, pay plan increase of 3% is being added to eligible employees’ current appointment(s). If you are eligible, you will receive a notice in Workday that includes a letter of the change for your information. This letter is sent when the pay plan is applied to your salary, which is first noticeable for many employees on the September 4, 2025, payslip or the September 18, 2025, payslip.
The earnings section of the payslip will show more lines of information than normal due to the retroactive pay added per week. The pay plan effective date was June 29, and it was applied in August; you will see that your payslip shows the original earnings you received for each pay period from June 29–August 10. Workday calculates and shows these earnings with a subtraction of the original earnings and then an addition of the same number of earnings and hours, but utilizing the new rate of pay. For those eligible, you will also see original and updated earnings for any leave time, including legal holiday, used or worked over the July 4 holiday. The earnings section will also display your current period earnings calculated at the new rate.
With previous retroactive pay plans, you would have seen a separate lump sum amount on your payslip. With Workday, you will not see a separate lump sum, as the retroactive pay is calculated and then added to your regular earnings for that pay period. You can see the difference or increase by comparing the two earnings lines for each pay period. The retroactive pay plan is only calculated for those employees who were eligible and who had earnings in the pay periods occurring before August 10.
With the new Workday system comes new vocabulary. Read on to understand the differences between the terms Work Space and Location in Workday, including who can make or request changes to each.
A Work Space in Workday is a floor or room where an employee physically works within a building. This may be different from the work address(es) on an employee’s position location. The Work Space information is used as the Deliver-To when an employee begins a purchasing transaction. The correct Work Space is also critical to finding or contacting employees in an emergency.
Who can update a Work Space: Employees and designated HR staff
Employees can update their Work Space, but they must select from the list of available Work Spaces associated with their location. HR staff can also create or update a Work Space on an employee’s behalf.
Change My Work Space – Employee
Changing Work Spaces on Behalf of Employees
A Location is a building where an employee’s position is expected to normally work, regardless of incumbent. This is typically the normal work address of the business unit. A Location may also be tied to supervisory organizations, job requisitions, and assets and will potentially populate as the Ship-To address in a procurement transaction.
Who can update a location: ATP
A Location cannot be updated by an employee. Location values are managed by the Administrative Transformation Program team, but the request for changes or modifications must come through HR or other offices who may initiate using the Ivanti Location Request ticketing process. The ticket will route for approval based on the type of request before routing to the ATP team for updates to Workday.
Workday Locations
Request New Location in Workday
Request Change to Location in Workday
Request Inactivate Location in Workday
Want to get familiar with other Workday terms? Visit the Workday glossary.
The Universities of Wisconsin launched Workday on July 7, standardizing finance, human resources, and research administration processes across the system. Read on to find some key metrics and milestones for the Workday implementation from July through August.
These numbers come during the Workday implementation’s Hypercare period, which provides expanded support to all Workday users. After Hypercare ends in September 2025, communication, stabilization, and training will continue, to ensure UW employees are aware of changes or enhancements in Workday. To learn more about Workday, visit the Workday website.
A new page designed to give you the information you need about Workday’s twice-yearly major system updates is now live on the Workday website. The Workday Feature Releases page will be updated regularly with details about system updates that can impact Workday functionality and user experience.
Workday feature releases typically occur in September and March of each year. The next Workday release is September 20, 2025.
Workday Learning is a single site for employee training and professional development for all Universities of Wisconsin. The catalog of courses will continue to grow and currently includes mandatory training, which is assigned to individuals when they need to complete it.
In addition to the growing catalog of Universities of Wisconsin courses, we have also incorporated the full LinkedIn Learning catalog.
Check out all of the Workday Learning resources. If you have questions, reach out using one of the GetHelpUW methods.
With Workday now live, don’t forget the many resources created to help you — many of which are accessible here on the Workday website.
From the homepage, find assistance for your role from the I AM A drop-down in the main menu. Explore the quick links to job aids for common actions you can take in Workday.
Elsewhere on the site, you will find recordings of training, news and announcements, a Workday glossary, and frequently asked questions. If you can’t find the answers you need, you can use GetHelpUW to get recommendations for job aids or submit a ticket for additional help. A team member will address your issue. We are here to help as you get comfortable with Workday.
Welcome to Workday! As a new user, getting familiar with the new system is key to managing your work efficiently. Here’s a quick guide to the top 10 tasks you should complete to get started:
To learn more about the most common actions for employees to take in Workday, visit the Workday for New and Existing Employees page.
Welcome to Workday! As a manager, mastering Workday is essential for effectively leading your team. In addition to the top 10 things faculty and staff should do in Workday, here are the key tasks managers should prioritize to get started:
To learn more about the most common actions for managers to take in Workday, visit the Workday for Managers page.
Along with the implementation of Workday, some employees can expect some minor changes to the way pay is calculated. These are primarily based on differences in rounding. More than 99% of employees will experience no change, or the change will not be more than a few cents. For the small number of employees who will see a greater difference, the change is most often due to tax calculations, rounding, and regulatory compliance.
Examples of these changes include:
Email UW-Shared Services with questions about these changes or your payslip.
