July University Policy Distribution
There are no draft policies being distributed for comment in the July distribution.
SYS Policy Approvals
On July 6, President Rothman approved revisions to the policy SYS 363, Change of Bank and Contact Requests. On the same day, Vice President Gordon approved revisions to the related procedures SYS 363.A, Enterprise Application for Finance Management System Change Requests of Bank and Contact Information, and SYS 363.B, Enterprise Application for Human Resources Management System Change Requests of Bank and Contact Information for Employees.
On July 24, President Rothman also approved revisions to SYS 185, Awarding of UW System Credit in Wisconsin Schools.
For more information on the revisions, see the summary below.
SYS 363, Change of Bank and Contact Requests
SYS 363.A, Enterprise Application for Finance Management System Change Requests of Bank and Contact Information
SYS 363.B, Enterprise Application for Human Resources Management System Change Requests of Bank and Contact Information for Employees
Summary of Policy and Policy Revisions
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The purpose of this policy is to establish standard processes for verifying student, employee, and supplier contact and bank account information when change requests are received.
- This policy and the accompanying procedures SYS 363.A and SYS 363.B were revised in response to the Workday implementation to update terminology related to the new system. Revisions throughout the policy and procedures are as follows:
- Replaced reference to “shared financial and payroll/benefits systems” with “enterprise application for finance and human resources management systems.”
- Replaced references to “SFS” with “Enterprise Application for Finance Management System.”
- Replaced references to “HRS” with “Enterprise Application for Human Resources Management System.”
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Added references to the procedures to Section 7, Related Documents in the policy.
University Comments and Concerns
- As these are technical revisions, these drafts were not distributed to the universities for comment. The UWSA policy committees did not have any feedback during their review.
SYS 185, Awarding of UW System Credit in Wisconsin Schools
Summary of Policy and Policy Revisions
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This policy establishes academic and financial expectations for the UW universities and participating Wisconsin schools for credit-bearing courses taught in Wisconsin schools by school instructors that have been authorized to do so by a UW university. The following revisions have been made:
- In Section 1 and Section 7, added references to RPD 7-1, Transfer and Award of Extra-institutional Learning.
- In Section 6.C, language regarding the reimbursement of tuition was changed.
- “After this reimbursement, tuition will be assessed based on the tuition rates established in the prior academic year”.
- In Section 7, updated the format of the revision history dates to match other SYS policies.
- Throughout the policy, replaced the term “institution” with “university” where appropriate.
- Throughout the policy, standardized references “credit-bearing courses.”
University Comments and Concerns
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A commenter from UW-Stout requested clarifying language be added as to whether universities providing professional development opportunities for university faculty and Wisconsin school instructors (in Section 6.A.III) is a recommendation or a requirement.
- Language added to Section 6.A.III to clarify that this a recommendation based on the Higher Learning Commissions’ Institutional Policies and Procedures for Determining Faculty Qualification.
- A commenter from UW-Whitewater requested language be added to Section 6.C to state, “Concurrent and dual enrollment programs conducted under the inapplicability clause in 118.55(10) can charge a tuition rate established in an MOU with local districts.”
- No change made. Adding this exception is outside of the scope of the current revisions. This recommendation will be considered during review of this policy by the Transfer Policy Workgroup later this year.
Upcoming Policy Effective Dates
The following policy revisions were previously approved by President Rothman and have upcoming effective dates. Please review the revisions in preparation for the upcoming effective date.
The policy and procedure below have an effective date of August 1, 2025:
- SYS 1037, Information Security: IT Disaster Recovery (approved February 11, 2025)
- SYS 1037.A, Information Security: IT Disaster Recovery Standard (approved February 11, 2025)
Federal Fridays
The Universities of Wisconsin Federal Update Working group has a Federal Updates web page for the public to learn about the federal issues the UW is monitoring. The site provides a dashboard view of the various issues organized by topic, with a summary and links related to the topic.