Faculty, Academic Staff and Limited Appointees with a leave-eligible appointment must submit a monthly leave report for each appointment, even if no leave was used. Leave should be reported on or before the day the leave is taken. If no leave is taken enter a “No Leave Taken” by the end of the month.
Missing leave reports must be submitted by September 30, 2025 for fiscal year July 2024 through June 2025.
Failure to submit leave reports will result in a permanent reduction of sick leave hours. Even one unsubmitted leave report will reduce an employee’s sick leave balance resulting in less sick leave available to use if needed.
Long term, a reduction of sick leave hours will result in fewer hours available for the Sick Leave Credit Conversion Program which allows employees to pay for health insurance in retirement.
How do I Know if I have Missing Leave Reports?
Employees with missing leave reports receive email reminders every two weeks listing their missing reports. Employees can sign into myworkday.wisconsin.edu to check for missing leave reports at any time.
To check for missing leave reports and to enter No Leave Taken, follow the steps in Reporting No Leave Taken-Employee (KB 150286). If you need to report time off review Requesting Time Off (Absence) in Workday-Employee (KB 144881) for directions.
Resources
The following sick leave policies are available to reference:
- UW System Administrative Policy 1212 (formerly BN 3) Sick Leave (section 6.G.III.1 and VII.1.)
- UW-Madison Sick Leave Policy (section VIII and XI)
If you have questions after reviewing the available information, reach out to your Payroll/Leave Administrator at GetHelpUW@support.wisconsin.edu or (888) 298-0141.
Source: Universities of Wisconsin Office of Human Resources