{"id":1704,"date":"2025-08-27T13:32:12","date_gmt":"2025-08-27T13:32:12","guid":{"rendered":"https:\/\/www.wisconsin.edu\/workday\/?p=1704"},"modified":"2025-08-27T13:32:12","modified_gmt":"2025-08-27T13:32:12","slug":"understand-the-difference-between-work-spaces-and-locations","status":"publish","type":"post","link":"https:\/\/www.wisconsin.edu\/workday\/2025\/08\/27\/understand-the-difference-between-work-spaces-and-locations\/","title":{"rendered":"Understand the difference between Work Spaces and Locations"},"content":{"rendered":"\n

With the new Workday system comes new vocabulary. Read on to understand the differences between the terms Work Space<\/em> and Location<\/em> in Workday, including who can make or request changes to each.<\/p>\n\n\n\n

Work Space<\/strong><\/h2>\n\n\n\n

A Work Space in Workday is a floor or room where an employee physically works within a building. This may be different from the work address(es) on an employee\u2019s position location. The Work Space information is used as the Deliver-To when an employee begins a purchasing transaction. The correct Work Space is also critical to finding or contacting employees in an emergency.<\/p>\n\n\n\n

Who can update a Work Space:<\/strong> Employees and designated HR staff
Employees can update their Work Space, but they must select from the list of available Work Spaces associated with their location. HR staff can also create or update a Work Space on an employee\u2019s behalf.<\/p>\n\n\n\n

Job Aids<\/strong><\/h3>\n\n\n\n

Change My Work Space \u2013 Employee<\/a>
Changing Work Spaces on Behalf of Employees<\/a><\/p>\n\n\n\n

Location<\/h2>\n\n\n\n

A Location is a building where an employee\u2019s position is expected to normally work, regardless of incumbent. This is typically the normal work address of the business unit. A Location may also be tied to supervisory organizations, job requisitions, and assets and will potentially populate as the Ship-To address in a procurement transaction.<\/p>\n\n\n\n

Who can update a location:<\/strong> ATP
A Location cannot be updated by an employee. Location values are managed by the Administrative Transformation Program team, but the request for changes or modifications must come through HR or other offices who may initiate using the Ivanti Location Request ticketing process. The ticket will route for approval based on the type of request before routing to the ATP team for updates to Workday.<\/p>\n\n\n\n

Job Aids<\/strong><\/h3>\n\n\n\n

Workday Locations<\/a>
Request New Location in Workday<\/a>
Request Change to Location in Workday
<\/a>Request Inactivate Location in Workday<\/a><\/p>\n\n\n\n

Want to get familiar with other Workday terms? Visit the Workday glossary.<\/a><\/p>\n\n\n\n

<\/p>\n","protected":false},"excerpt":{"rendered":"

Review the definitions of these important Workday terms, learn who can update or request them, and check out the related job aids to help you initiate changes.<\/p>\n","protected":false},"author":6449,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[9],"tags":[],"class_list":["post-1704","post","type-post","status-publish","format-standard","hentry","category-news-and-announcements"],"publishpress_future_workflow_manual_trigger":{"enabledWorkflows":[]},"_links":{"self":[{"href":"https:\/\/www.wisconsin.edu\/workday\/wp-json\/wp\/v2\/posts\/1704","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.wisconsin.edu\/workday\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.wisconsin.edu\/workday\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.wisconsin.edu\/workday\/wp-json\/wp\/v2\/users\/6449"}],"replies":[{"embeddable":true,"href":"https:\/\/www.wisconsin.edu\/workday\/wp-json\/wp\/v2\/comments?post=1704"}],"version-history":[{"count":2,"href":"https:\/\/www.wisconsin.edu\/workday\/wp-json\/wp\/v2\/posts\/1704\/revisions"}],"predecessor-version":[{"id":1706,"href":"https:\/\/www.wisconsin.edu\/workday\/wp-json\/wp\/v2\/posts\/1704\/revisions\/1706"}],"wp:attachment":[{"href":"https:\/\/www.wisconsin.edu\/workday\/wp-json\/wp\/v2\/media?parent=1704"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.wisconsin.edu\/workday\/wp-json\/wp\/v2\/categories?post=1704"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.wisconsin.edu\/workday\/wp-json\/wp\/v2\/tags?post=1704"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}