{"id":69,"date":"2024-11-19T14:35:17","date_gmt":"2024-11-19T14:35:17","guid":{"rendered":"https:\/\/www.wisconsin.edu\/workday\/?page_id=69"},"modified":"2026-03-20T15:56:04","modified_gmt":"2026-03-20T15:56:04","slug":"workday-for-hr-staff","status":"publish","type":"page","link":"https:\/\/www.wisconsin.edu\/workday\/workday-for-hr-staff\/","title":{"rendered":"Workday for HR Professionals"},"content":{"rendered":"\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.33%\">\n<h2 class=\"wp-block-heading\">Resources<\/h2>\n\n\n<nav class=\"wp-block-navigation is-layout-flex wp-block-navigation-is-layout-flex\" aria-label=\"Navigation 5\"><ul class=\"wp-block-navigation__container  wp-block-navigation\"><li data-wp-context=\"{ &quot;submenuOpenedBy&quot;: { &quot;click&quot;: false, &quot;hover&quot;: false, &quot;focus&quot;: false }, &quot;type&quot;: &quot;submenu&quot;, &quot;modal&quot;: null, &quot;previousFocus&quot;: null }\" data-wp-interactive=\"core\/navigation\" data-wp-on--focusout=\"actions.handleMenuFocusout\" data-wp-on--keydown=\"actions.handleMenuKeydown\" data-wp-watch=\"callbacks.initMenu\" tabindex=\"-1\" class=\"wp-block-navigation-item has-child open-on-click wp-block-navigation-submenu\"><button data-wp-bind--aria-expanded=\"state.isMenuOpen\" data-wp-on--click=\"actions.toggleMenuOnClick\" aria-label=\"Policies and Calendars submenu\" class=\"wp-block-navigation-item__content wp-block-navigation-submenu__toggle\" ><span class=\"wp-block-navigation-item__label\">Policies and Calendars<\/span><\/button><span class=\"wp-block-navigation__submenu-icon\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"12\" height=\"12\" viewBox=\"0 0 12 12\" fill=\"none\" aria-hidden=\"true\" focusable=\"false\"><path d=\"M1.50002 4L6.00002 8L10.5 4\" stroke-width=\"1.5\"><\/path><\/svg><\/span><ul data-wp-on--focus=\"actions.openMenuOnFocus\" class=\"wp-block-navigation__submenu-container wp-block-navigation-submenu\"><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/www.wisconsin.edu\/uw-policies\/uw-system-administrative-policies\/\"><span class=\"wp-block-navigation-item__label\">UW System Administrative Policies &amp; Procedures<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/www.wisconsin.edu\/shared-services\/wp-content\/uploads\/sites\/346\/2025\/07\/pay-bw-calendar-2025.pdf\"><span class=\"wp-block-navigation-item__label\">2025 Employee Payroll Calendar<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/www.wisconsin.edu\/shared-services\/wp-content\/uploads\/sites\/346\/2025\/06\/pay-bw-calendar-2026.pdf\"><span class=\"wp-block-navigation-item__label\">2026 Employee Payroll Calendar<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/www.wisconsin.edu\/workday\/wp-content\/uploads\/sites\/336\/2026\/02\/pay-bw-calendar-2027-full-1.pdf\"><span class=\"wp-block-navigation-item__label\">2027 Employee Payroll Calendar<\/span><\/a><\/li><\/ul><\/li><\/ul><\/nav>\n\n<nav class=\"wp-block-navigation is-layout-flex wp-block-navigation-is-layout-flex\" aria-label=\"Libraries and Tools\"><ul class=\"wp-block-navigation__container  wp-block-navigation\"><li data-wp-context=\"{ &quot;submenuOpenedBy&quot;: { &quot;click&quot;: false, &quot;hover&quot;: false, &quot;focus&quot;: false }, &quot;type&quot;: &quot;submenu&quot;, &quot;modal&quot;: null, &quot;previousFocus&quot;: null }\" data-wp-interactive=\"core\/navigation\" data-wp-on--focusout=\"actions.handleMenuFocusout\" data-wp-on--keydown=\"actions.handleMenuKeydown\" data-wp-watch=\"callbacks.initMenu\" tabindex=\"-1\" class=\"wp-block-navigation-item has-child open-on-click wp-block-navigation-submenu\"><button data-wp-bind--aria-expanded=\"state.isMenuOpen\" data-wp-on--click=\"actions.toggleMenuOnClick\" aria-label=\"Libraries and Tools submenu\" class=\"wp-block-navigation-item__content wp-block-navigation-submenu__toggle\" ><span class=\"wp-block-navigation-item__label\">Libraries and Tools<\/span><\/button><span class=\"wp-block-navigation__submenu-icon\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"12\" height=\"12\" viewBox=\"0 0 12 12\" fill=\"none\" aria-hidden=\"true\" focusable=\"false\"><path d=\"M1.50002 4L6.00002 8L10.5 4\" stroke-width=\"1.5\"><\/path><\/svg><\/span><ul data-wp-on--focus=\"actions.openMenuOnFocus\" class=\"wp-block-navigation__submenu-container wp-block-navigation-submenu\"><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/148820\"><span class=\"wp-block-navigation-item__label\">EIB Library<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/www.wisconsin.edu\/workday\/workday-for-finance-staff\/foundation-data-model\/\"><span class=\"wp-block-navigation-item__label\">Foundation Data Model<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/www.wisconsin.edu\/workday\/workday-reporting\/\"><span class=\"wp-block-navigation-item__label\">Data and Reporting<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/www.wisconsin.edu\/workday\/book-codes-and-books\/\"><span class=\"wp-block-navigation-item__label\">Book Codes and Books<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/www.wisconsin.edu\/workday\/workday-for-finance-staff\/journal-sources\/\"><span class=\"wp-block-navigation-item__label\">Journal Sources<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/www.wisconsin.edu\/workday\/wp-content\/uploads\/sites\/336\/2026\/02\/pay-uncl-bw-calendars-2026-full-Finance-enhanced.pdf\"><span class=\"wp-block-navigation-item__label\">2026 Pay Schedules for Finance Professionals<\/span><\/a><\/li><li class=\" wp-block-navigation-item wp-block-navigation-link\"><a class=\"wp-block-navigation-item__content\"  href=\"https:\/\/www.wisconsin.edu\/workday\/wp-content\/uploads\/sites\/336\/2026\/02\/pay-bw-calendar-2027-full-Finance-enhanced-2.pdf\"><span class=\"wp-block-navigation-item__label\">2027 Pay Schedules for Finance Professionals<\/span><\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\"><\/div>\n<\/div>\n\n\n\n<p>As a human resources professional, you\u2019ll complete most staffing and compensation actions in Workday. From recruiting and hiring to onboarding and retirement, you may use the system to perform HR-related tasks such as:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Requesting and approving job requisitions<\/li>\n\n\n\n<li>Conducting background checks<\/li>\n\n\n\n<li>Managing temporary changes in pay<\/li>\n\n\n\n<li>Overseeing performance reviews<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">HR Actions in Workday<\/h2>\n\n\n\n<p>Workday brings many HR business processes into a single, integrated platform. Expand the menus to find job aids for common HR processes or to <a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/\">access job aids and how-to videos<\/a> sorted by topic.<\/p>\n\n\n\n<div class=\"wp-block-uwsa-accordion\">\n<details class=\"wp-block-uwsa-panel\"><summary>Academics and Faculty<\/summary><div class=\"panel-body\">\n<p>Workday will be used to manage all processes related to academic staffing, including creating, updating, and ending academic appointments and named professorships.<\/p>\n\n\n\n<p><strong>Quick Links<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/146880\">Update an Academic&nbsp;Appointment&nbsp;\u200b<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/146881\">Add Academic&nbsp;Appointment&nbsp;\u200b<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/147085\">Create Named&nbsp;Professorship&nbsp;\u200b<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/147087\">Edit Named&nbsp;Professorship&nbsp;\u200b<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/146902\">End Academic&nbsp;Appointment&nbsp;\u200b<\/a><\/li>\n<\/ul>\n\n\n\n<p><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/search.php?cat=14935\" target=\"_blank\" rel=\"noreferrer noopener\">Browse Academics and Faculty Job Aids for HR Professionals<\/a><\/p>\n<\/div><\/details>\n\n\n\n<details class=\"wp-block-uwsa-panel\"><summary>Compensation<\/summary><div class=\"panel-body\">\n<p>Workday will be used to manage changes to compensation, such as adjusting or ending period activity pay (PAP) and requesting one-time payments.<\/p>\n\n\n\n<p><strong>Quick Links<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/144808\">Manage Period Activity Pay (PAP)<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/144938\">Request One-Time Payment (OTP)<\/a><\/li>\n<\/ul>\n\n\n\n<p><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/search.php?cat=14939\">Browse Compensation Job Aids for HR Professionals<\/a><\/p>\n<\/div><\/details>\n\n\n\n<details class=\"wp-block-uwsa-panel\"><summary>Form I-9<\/summary><div class=\"panel-body\">\n<p>Workday is the single system all Universities of Wisconsin universities will use to distribute, complete, and store Form I-9s.<\/p>\n\n\n\n<p><strong>Quick Links<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/147361\">Complete Form I-9, Section 3<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/147380\">Manage Form I-9 Assignment for Worker<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/147370\">Complete Record of External Form I-9<\/a><\/li>\n<\/ul>\n\n\n\n<p><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/search.php?cat=14943\">Browse Form I-9 Job Aids for HR Professionals<\/a><\/p>\n<\/div><\/details>\n\n\n\n<details class=\"wp-block-uwsa-panel\"><summary>Payroll<\/summary><div class=\"panel-body\">\n<p>Managing payroll in Workday involves a variety of processes, such as entering and approving time off, payroll processing, making payroll accounting adjustments, and assigning costing allocations.<\/p>\n\n\n\n<p><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/search.php?cat=14948\">Browse Payroll Accounting Job Aids for HR Professionals<\/a><\/p>\n<\/div><\/details>\n\n\n\n<details class=\"wp-block-uwsa-panel\"><summary>Performance<\/summary><div class=\"panel-body\">\n<p>In addition to facilitating the performance management process for employees and managers, Workday will be used to handle related performance actions such as probation review, employee goals review, and more. &nbsp;<\/p>\n\n\n\n<p><strong>Quick Links<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/148947\">Launching a Probation Final Performance Review<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/147367\">Launching a New Employee Goals and Expectations Review<\/a><\/li>\n<\/ul>\n\n\n\n<p><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/search.php?cat=14951\">Browse Performance Job Aids for HR Professionals<\/a><\/p>\n<\/div><\/details>\n\n\n\n<details class=\"wp-block-uwsa-panel\"><summary>Recruitment<\/summary><div class=\"panel-body\">\n<p>Workday Recruiting will be used to perform every step of the recruiting lifecycle, from creating a job requisition and posting job openings to initiating reference checks and hire.<\/p>\n\n\n\n<p><strong>Quick Links<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/144716\">Approving a Job Requisition<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/144841\">Recruiting Global Navigation Sidebar and Job Requisition Workspace<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/146997\">Reviewing a Candidate Profile<\/a><\/li>\n<\/ul>\n\n\n\n<p><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/search.php?cat=14910\">Browse Recruitment Job Aids for HR Professionals<\/a><\/p>\n<\/div><\/details>\n\n\n\n<details class=\"wp-block-uwsa-panel\"><summary>Staffing Actions<\/summary><div class=\"panel-body\">\n<p>Workday will be used to manage the lifecycle of a position, from adding additional jobs to termination.<\/p>\n\n\n\n<p><strong>Quick Links<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/146872\">Terminating a Worker&#8217;s Employment<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/146874\">Add Additional Job\u200b<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/146873\">End Additional Job\u200b<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/148443\">Change Job\u200b<\/a><\/li>\n<\/ul>\n\n\n\n<p><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/search.php?cat=14950\">Browse Staffing Action Job Aids for HR Professionals<\/a><\/p>\n<\/div><\/details>\n\n\n\n<details class=\"wp-block-uwsa-panel\"><summary>Time and Time Off<\/summary><div class=\"panel-body\">\n<p>The process of overseeing, correcting, or approving time off and leave of absence (LOA) requests from employees will happen in Workday. HR staff with the appropriate security roles can also enter time off or leave of absence requests on an employee\u2019s behalf.<\/p>\n\n\n\n<p><strong>Quick Links<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/144864\">Requesting Time Off on Behalf of Employee &#8211; Manager<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/144908\">Leave of Absence Approval<\/a><\/li>\n<\/ul>\n\n\n\n<p><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/search.php?cat=14908\">Browse Time and Time Off Job Aids for HR Professionals<\/a><\/p>\n<\/div><\/details>\n\n\n\n<details class=\"wp-block-uwsa-panel\"><summary>Workday Learning<\/summary><div class=\"panel-body\">\n<p>Workday Learning is the shared resource all Universities of Wisconsin universities will use to manage employment-related training. The tool will be used by training partners to manage mass enrollments for and remove learners from courses.<\/p>\n\n\n\n<p><strong>Quick Links<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/144795\">Dropping Learners for Learning Partners<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/144936\">Mass Enrollments<\/a><\/li>\n<\/ul>\n\n\n\n<p><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/search.php?cat=15131\">Browse Workday Learning Job Aids for HR Professionals<\/a><\/p>\n<\/div><\/details>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\"><\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Resources As a human resources professional, you\u2019ll complete most staffing and compensation actions in Workday. From recruiting and hiring to onboarding and retirement, you may use the system to perform [&hellip;]<\/p>\n","protected":false},"author":3630,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-69","page","type-page","status-publish","hentry"],"publishpress_future_workflow_manual_trigger":{"enabledWorkflows":[]},"_links":{"self":[{"href":"https:\/\/www.wisconsin.edu\/workday\/wp-json\/wp\/v2\/pages\/69","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.wisconsin.edu\/workday\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.wisconsin.edu\/workday\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.wisconsin.edu\/workday\/wp-json\/wp\/v2\/users\/3630"}],"replies":[{"embeddable":true,"href":"https:\/\/www.wisconsin.edu\/workday\/wp-json\/wp\/v2\/comments?post=69"}],"version-history":[{"count":40,"href":"https:\/\/www.wisconsin.edu\/workday\/wp-json\/wp\/v2\/pages\/69\/revisions"}],"predecessor-version":[{"id":2266,"href":"https:\/\/www.wisconsin.edu\/workday\/wp-json\/wp\/v2\/pages\/69\/revisions\/2266"}],"wp:attachment":[{"href":"https:\/\/www.wisconsin.edu\/workday\/wp-json\/wp\/v2\/media?parent=69"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}