{"id":2104,"date":"2026-02-12T18:10:40","date_gmt":"2026-02-12T18:10:40","guid":{"rendered":"https:\/\/www.wisconsin.edu\/workday\/?page_id=2104"},"modified":"2026-02-12T18:10:40","modified_gmt":"2026-02-12T18:10:40","slug":"uw-organization-structure","status":"publish","type":"page","link":"https:\/\/www.wisconsin.edu\/workday\/uw-organization-structure\/","title":{"rendered":"UW Organization Structure\u00a0"},"content":{"rendered":"\n<p>In Workday, the Universities of Wisconsin organizes all employees\u2014referred to as&nbsp;<strong>workers<\/strong>\u2014using a standardized system called the&nbsp;<strong>UW Organization Structure<\/strong>.&nbsp;The following information is intended to help staff who run reports, manage budgets, or&nbsp;utilize&nbsp;worker data within Workday, Tableau, and the Enterprise Analytics Platform (EAP)&nbsp;better understand this underlying structure and how to navigate it.&nbsp;<\/p>\n\n\n\n<p>The UW&nbsp;Organization Structure connects the reporting lines (who reports to whom, or Supervisory Organizations) with the&nbsp;Cost Center Hierarchy&nbsp;(CCH)&nbsp;financial structure.&nbsp;Every worker across the university system has a consistent &#8220;home&#8221; based on four key details:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Home&nbsp;institution<\/strong>&nbsp;<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Home&nbsp;executive&nbsp;office<\/strong>&nbsp;(e.g., Provost, Vice Chancellor)&nbsp;<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Home&nbsp;division<\/strong>&nbsp;<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Home&nbsp;department<\/strong>&nbsp;<\/li>\n<\/ul>\n\n\n\n<p>As a&nbsp;result, the UW Organizational Structure&nbsp;provides&nbsp;a similar, streamlined organizational code structure for&nbsp;all of&nbsp;the UWs.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Why&nbsp;Is&nbsp;This&nbsp;Important?&nbsp;<\/strong><\/h3>\n\n\n\n<p>Understanding this structure is essential for anyone who runs reports&nbsp;or uses worker data to do their job. It helps you:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Generate&nbsp;accurate&nbsp;reports&nbsp;<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Extract groups of&nbsp;employees, positions, and supervisory organizations&nbsp;<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Understand&nbsp;budgets&nbsp;<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Navigate the structures of the UW&nbsp;<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>The UW Organization Structure Hierarchy<\/strong>&nbsp;<\/h3>\n\n\n\n<p>The organization structure is hierarchical.&nbsp;The&nbsp;Universities of Wisconsin&nbsp;is&nbsp;at the top,&nbsp;and the individual workers are at the bottom.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image aligncenter size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"2000\" height=\"1250\" src=\"https:\/\/www.wisconsin.edu\/workday\/wp-content\/uploads\/sites\/336\/2026\/02\/UNIVERSITIES-OF-WISCONSIN-ORGANIZATIONAL-STRUCTURE-HIERARCHY-2.png\" alt=\"A graphic illustration of the 12 levels of organizational hierarchy detailed below. \" class=\"wp-image-2124\" style=\"aspect-ratio:1.9680587243329035;width:977px;height:auto\" srcset=\"https:\/\/www.wisconsin.edu\/workday\/wp-content\/uploads\/sites\/336\/2026\/02\/UNIVERSITIES-OF-WISCONSIN-ORGANIZATIONAL-STRUCTURE-HIERARCHY-2.png 2000w, https:\/\/www.wisconsin.edu\/workday\/wp-content\/uploads\/sites\/336\/2026\/02\/UNIVERSITIES-OF-WISCONSIN-ORGANIZATIONAL-STRUCTURE-HIERARCHY-2-300x188.png 300w, https:\/\/www.wisconsin.edu\/workday\/wp-content\/uploads\/sites\/336\/2026\/02\/UNIVERSITIES-OF-WISCONSIN-ORGANIZATIONAL-STRUCTURE-HIERARCHY-2-1024x640.png 1024w, https:\/\/www.wisconsin.edu\/workday\/wp-content\/uploads\/sites\/336\/2026\/02\/UNIVERSITIES-OF-WISCONSIN-ORGANIZATIONAL-STRUCTURE-HIERARCHY-2-768x480.png 768w, https:\/\/www.wisconsin.edu\/workday\/wp-content\/uploads\/sites\/336\/2026\/02\/UNIVERSITIES-OF-WISCONSIN-ORGANIZATIONAL-STRUCTURE-HIERARCHY-2-1536x960.png 1536w\" sizes=\"auto, (max-width: 2000px) 100vw, 2000px\" \/><\/figure>\n\n\n\n<p>The following breaks down&nbsp;the levels from top to bottom:&nbsp;<\/p>\n\n\n\n<div class=\"wp-block-group is-layout-constrained wp-container-core-group-is-layout-15d7251d wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-group is-layout-constrained wp-container-core-group-is-layout-48c9aa2a wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-group is-layout-constrained wp-container-core-group-is-layout-15d7251d wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-group is-layout-constrained wp-container-core-group-is-layout-7d25946e wp-block-group-is-layout-constrained\">\n<ol start=\"1\" class=\"wp-block-list\">\n<li><strong>University:<\/strong>&nbsp;The entire Universities of Wisconsin system&nbsp;<\/li>\n<\/ol>\n\n\n\n<ol start=\"2\" class=\"wp-block-list\">\n<li><strong>Institution:<\/strong>&nbsp;The 13 individual universities and the Universities of Wisconsin&nbsp;&nbsp;<\/li>\n<\/ol>\n\n\n\n<ol start=\"3\" class=\"wp-block-list\">\n<li><strong>Executive Office:<\/strong>&nbsp;High-level leadership reporting to a Chancellor (e.g., Provost or Vice Chancellor)&nbsp;<\/li>\n<\/ol>\n\n\n\n<ol start=\"4\" class=\"wp-block-list\">\n<li><strong>Sub-Executive Office:<\/strong>&nbsp;(Optional) Large units under an Executive Office&nbsp;<\/li>\n<\/ol>\n\n\n\n<ol start=\"5\" class=\"wp-block-list\">\n<li><strong>College\/Division:<\/strong>&nbsp;The highest operational or academic areas (e.g., College of Letters &amp; Science)&nbsp;<\/li>\n<\/ol>\n\n\n\n<ol start=\"6\" class=\"wp-block-list\">\n<li><strong>Sub-Division:<\/strong>&nbsp;(Optional) Smaller groupings within a division&nbsp;<\/li>\n<\/ol>\n\n\n\n<ol start=\"7\" class=\"wp-block-list\">\n<li><strong>Department:<\/strong>&nbsp;Academic or administrative departments (e.g., Biology Department, HR)&nbsp;<\/li>\n<\/ol>\n\n\n\n<ol start=\"8\" class=\"wp-block-list\">\n<li><strong>Sub-Department:<\/strong>&nbsp;(Optional) Further grouping below a department&nbsp;<\/li>\n<\/ol>\n\n\n\n<ol start=\"9\" class=\"wp-block-list\">\n<li><strong>Cost Center:<\/strong>&nbsp;The financial unit where transactions are recorded. Every Supervisory&nbsp;Organization has a default Cost Center.&nbsp;<\/li>\n<\/ol>\n\n\n\n<ol start=\"10\" class=\"wp-block-list\">\n<li><strong>Supervisory Organization:<\/strong>&nbsp;The specific team a position belongs to&nbsp;<\/li>\n<\/ol>\n\n\n\n<ol start=\"11\" class=\"wp-block-list\">\n<li><strong>Position:<\/strong>&nbsp;The&nbsp;position,&nbsp;or role a worker holds&nbsp;<\/li>\n<\/ol>\n\n\n\n<ol start=\"12\" class=\"wp-block-list\">\n<li><strong>Worker:<\/strong>&nbsp;The employee filling the position&nbsp;<\/li>\n<\/ol>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>How to Identify Groups: &#8220;Member Of&#8221; vs. &#8220;Manager Included&#8221;<\/strong><strong>&nbsp;<\/strong><\/h3>\n\n\n\n<p>When running reports or creating groups in Workday,&nbsp;the&nbsp;<a href=\"https:\/\/www.wisconsin.edu\/eap\/\" target=\"_blank\" rel=\"noreferrer noopener\">Enterprise Analytics Platform<\/a>&nbsp;(EAP), or Tableau,&nbsp;you must&nbsp;determine&nbsp;if the position at the top of a supervisory organization should or should not be included.&nbsp;Depending on the need, there&nbsp;are two ways to&nbsp;identify&nbsp;groups within the UW Organization Structure:&nbsp;<\/p>\n\n\n\n<div class=\"wp-block-group is-content-justification-center is-layout-constrained wp-container-core-group-is-layout-eade5541 wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-group is-layout-constrained wp-container-core-group-is-layout-7d25946e wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-group is-layout-constrained wp-container-core-group-is-layout-7d25946e wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-group is-layout-constrained wp-container-core-group-is-layout-28ad752c wp-block-group-is-layout-constrained\">\n<p><strong>1. Standard Workday &#8220;Member of&#8221;<\/strong>&nbsp;<\/p>\n\n\n\n<p>In this default view, a manager is&nbsp;<strong>not<\/strong>&nbsp;considered a member of the team they supervise.&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>A manager is a &#8220;Member of&#8221; their&nbsp;<em>supervisor&#8217;s<\/em>&nbsp;organization. They are the &#8220;Leader of&#8221; their&nbsp;<em>own<\/em>&nbsp;subordinate organization.&nbsp;<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Result:<\/strong>&nbsp;The group includes the workers but excludes the manager.&nbsp;<\/li>\n<\/ul>\n\n\n\n<p><strong>2. &#8220;Manager Included&#8221; Option<\/strong>&nbsp;<\/p>\n\n\n\n<p>This&nbsp;option&nbsp;is used when you need the manager to appear in the same group as their direct reports.&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>This forces the reporting tool to include the leader within the organization they lead.&nbsp;<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Result:<\/strong>&nbsp;The group includes the workers&nbsp;<em>and<\/em>&nbsp;the manager.&nbsp;<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<p>In Workday, many reports include a prompt to include the manager in the report output. In&nbsp;the&nbsp;EAP, the Worker Directory dataset also includes&nbsp;an option&nbsp;to include the manager in the report output.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Creating Groups and Filtering Data in EAP or Tableau<\/strong><strong>&nbsp;<\/strong><\/h3>\n\n\n\n<p>The UW Organization Structure can be used to create groups in EAP or Tableau. The following table provides examples of how to filter data in these tools to get the group you need.&nbsp;&nbsp;<\/p>\n\n\n\n<div class=\"wp-block-group is-layout-constrained wp-container-core-group-is-layout-b0c428d9 wp-block-group-is-layout-constrained\">\n<figure class=\"wp-block-table aligncenter\"><table class=\"has-fixed-layout\"><tbody><tr><td><strong>Use Case&nbsp;<\/strong><\/td><td><strong>Filter to Use in EAP &amp; Tableau<\/strong>&nbsp;<\/td><td><strong>Why use this filter?<\/strong>&nbsp;<\/td><\/tr><tr><td><strong>All staff in a department (excluding the manager)<\/strong>&nbsp;<\/td><td>DEPARTMENT_ID&nbsp;&nbsp;<br><br><strong>EXAMPLE:<\/strong>&nbsp;<br>DEPARTMENT_ID = \u201cCCH000447\u201d)&nbsp;<\/td><td>This gets all &#8220;members&#8221; of the department. The manager is technically a &#8220;member&#8221; of the&nbsp;parent&nbsp;unit, so they are excluded.&nbsp;<br><br><strong>EXAMPLE:<\/strong>&nbsp;<br>All direct members of the AIS department, excluding the manager&nbsp;<\/td><\/tr><tr><td><strong>All staff in a department (including the manager)<\/strong>&nbsp;<\/td><td>MGRINC_DEPARTMENT_ID&nbsp;<br><br><strong>EXAMPLE<\/strong>&nbsp;<br>MGRINC_DEPARTMENT_ID = \u201cCCH000447\u201d&nbsp;<\/td><td>The prefix&nbsp;<strong>MGRINC<\/strong>&nbsp;(Manager Included) tells the system to pull the manager into the list along with their staff.&nbsp;<br><br><strong>EXAMPLE:<\/strong>&nbsp;<br>All direct members and the manager of the AIS department&nbsp;<\/td><\/tr><tr><td><strong>Direct reports of a CIO (excluding the CIO)<\/strong>&nbsp;<\/td><td>DEPARTMENT_ID&nbsp;<\/td><td>Standard &#8220;Member of&#8221; logic lists only the people reporting to the CIO.&nbsp;<\/td><\/tr><tr><td><strong>Direct reports of a CIO (including the CIO)<\/strong>&nbsp;<\/td><td>DEPARTMENT_ID&nbsp;<strong>OR<\/strong>&nbsp;MGR_DEPARTMENT_ID&nbsp;<\/td><td>You must use an &#8220;OR&#8221; clause to capture both the team members AND the&nbsp;manager&nbsp;position.&nbsp;<\/td><\/tr><\/tbody><\/table><\/figure>\n<\/div>\n\n\n\n<p><strong>Tip:<\/strong>&nbsp;When using the&nbsp;<strong>Enterprise Analytics Platform (EAP)<\/strong>, look for fields prefixed with&nbsp;<strong>&#8220;MGRINC_&#8221;<\/strong>&nbsp;if you want to ensure the manager is included in your data.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Tools for Reporting<\/strong><\/h3>\n\n\n\n<p>Use&nbsp;the following resources&nbsp;to look up specific codes or browse the hierarchy.&nbsp;You must be signed on to your campus network or logged&nbsp;in to&nbsp;VPN to access these resources.&nbsp;&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong><a href=\"https:\/\/tableau.wisconsin.edu\/#\/site\/SYS\/workbooks\/5844\/views\">UW Organizations Workbook<\/a>:<\/strong>\u00a0Use this\u00a0workbook\u00a0to browse the Cost Center Hierarchy and Supervisory Organizations.\u00a0This\u00a0resource also helps you\u00a0find the specific codes needed for Tableau filters.\u00a0<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong><a href=\"https:\/\/tableau.wisconsin.edu\/#\/site\/SYS\/workbooks\/6305\/views\">Worker Directory Dashboard<\/a>:<\/strong>\u00a0Use this\u00a0dashboard\u00a0to navigate the structure visually and search for specific positions or workers.\u00a0<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>This page is intended to help staff who run reports, manage budgets, or\u00a0utilize\u00a0worker data within Workday, Tableau, and the Enterprise Analytics Platform (EAP)\u00a0better understand this underlying structure and how to navigate it.\u00a0<\/p>\n","protected":false},"author":6912,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-2104","page","type-page","status-publish","hentry"],"publishpress_future_workflow_manual_trigger":{"enabledWorkflows":[]},"_links":{"self":[{"href":"https:\/\/www.wisconsin.edu\/workday\/wp-json\/wp\/v2\/pages\/2104","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.wisconsin.edu\/workday\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.wisconsin.edu\/workday\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.wisconsin.edu\/workday\/wp-json\/wp\/v2\/users\/6912"}],"replies":[{"embeddable":true,"href":"https:\/\/www.wisconsin.edu\/workday\/wp-json\/wp\/v2\/comments?post=2104"}],"version-history":[{"count":19,"href":"https:\/\/www.wisconsin.edu\/workday\/wp-json\/wp\/v2\/pages\/2104\/revisions"}],"predecessor-version":[{"id":2129,"href":"https:\/\/www.wisconsin.edu\/workday\/wp-json\/wp\/v2\/pages\/2104\/revisions\/2129"}],"wp:attachment":[{"href":"https:\/\/www.wisconsin.edu\/workday\/wp-json\/wp\/v2\/media?parent=2104"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}