{"id":4596,"date":"2020-06-29T15:44:52","date_gmt":"2020-06-29T20:44:52","guid":{"rendered":"https:\/\/www.wisconsin.edu\/uwsa\/hr\/?page_id=4596"},"modified":"2025-12-17T14:36:11","modified_gmt":"2025-12-17T20:36:11","slug":"onboarding","status":"publish","type":"page","link":"https:\/\/www.wisconsin.edu\/uwsa\/hr\/hr-services-and-support\/onboarding\/","title":{"rendered":"Onboarding"},"content":{"rendered":"\n\t\t\t\t\t<div id=\"cfct-build-4596\" class=\"cfct-build grid\">\n\t\t\t\t\t\t<div class=\"row\"><div class=\"col-md-12 cfct-block\">\n\t\t\t<div class=\"cfct-module cfct-module-image\">\n\t\t\t\t<a href=\"https:\/\/www.wisconsin.edu\/uwsa\/hr\/wp-content\/uploads\/sites\/206\/2021\/03\/Work_Thrive_Belong2-3.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1283\" height=\"215\" src=\"https:\/\/www.wisconsin.edu\/uwsa\/hr\/wp-content\/uploads\/sites\/206\/2021\/03\/Work_Thrive_Belong2-3.png\" class=\"cfct-mod-image cfct-module-image-mod-image alignnone \" alt=\"Work Thrive Belong Banner\" srcset=\"https:\/\/www.wisconsin.edu\/uwsa\/hr\/wp-content\/uploads\/sites\/206\/2021\/03\/Work_Thrive_Belong2-3.png 1283w, https:\/\/www.wisconsin.edu\/uwsa\/hr\/wp-content\/uploads\/sites\/206\/2021\/03\/Work_Thrive_Belong2-3-300x50.png 300w, https:\/\/www.wisconsin.edu\/uwsa\/hr\/wp-content\/uploads\/sites\/206\/2021\/03\/Work_Thrive_Belong2-3-1024x172.png 1024w, https:\/\/www.wisconsin.edu\/uwsa\/hr\/wp-content\/uploads\/sites\/206\/2021\/03\/Work_Thrive_Belong2-3-768x129.png 768w\" sizes=\"auto, (max-width: 1283px) 100vw, 1283px\" \/><\/a>\n\t\t\t<\/div><\/div><\/div><div class=\"row\"><div class=\"col-md-3 cfct-block\">\n\t\t\t<div class=\"cfct-module cfct-supplemental\">\n\t\t\t\t    <div class=\"cfct-mod-content\">\n    <nav class=\"widget widget_meta\" >\n\n        <div class=\"menu-cfct-module-cea296978e49fc613b6f782ce566e336-container\"><ul id = \"menu-hr-services-and-support-side-menu\" class = \"menu nav\"><li id=\"menu-item-5291\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-has-children menu-item-5291\"><a href=\"https:\/\/www.wisconsin.edu\/uwsa\/hr\/hr-services-and-support\/talent-acquisition\/\">Talent Acquisition<\/a>\n<ul class=\"sub-menu\">\n\t<li id=\"menu-item-5293\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-5293\"><a href=\"https:\/\/www.wisconsin.edu\/uwsa\/hr\/hr-services-and-support\/talent-acquisition\/search-and-screen\/\">Search and Screen Committee<\/a><\/li>\n<\/ul>\n<\/li>\n<li id=\"menu-item-5290\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-5290\"><a href=\"https:\/\/www.wisconsin.edu\/uwsa\/hr\/hr-services-and-support\/onboarding\/\">Onboarding<\/a><\/li>\n<li id=\"menu-item-5288\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-5288\"><a href=\"https:\/\/www.wisconsin.edu\/uwsa\/hr\/hr-services-and-support\/performance\/\">Performance Management<\/a><\/li>\n<li id=\"menu-item-5287\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-5287\"><a href=\"https:\/\/www.wisconsin.edu\/uwsa\/hr\/hr-services-and-support\/position-changes\/\">Position Changes<\/a><\/li>\n<li id=\"menu-item-5283\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-5283\"><a href=\"https:\/\/www.wisconsin.edu\/uwsa\/hr\/hr-services-and-support\/education\/\">Education &amp; Professional Development<\/a><\/li>\n<li id=\"menu-item-5289\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-5289\"><a href=\"https:\/\/www.wisconsin.edu\/uwsa\/hr\/hr-services-and-support\/offboarding\/\">Offboarding<\/a><\/li>\n<li id=\"menu-item-5294\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-5294\"><a href=\"https:\/\/www.wisconsin.edu\/uwsa\/hr\/hr-services-and-support\/aaeeo\/\">Overview &amp; Compliance<\/a><\/li>\n<li id=\"menu-item-5282\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-5282\"><a href=\"https:\/\/www.wisconsin.edu\/uwsa\/hr\/hr-services-and-support\/aaeeo\/disability\/\">Disability Accommodations<\/a><\/li>\n<li id=\"menu-item-5281\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-5281\"><a href=\"https:\/\/www.wisconsin.edu\/uwsa\/hr\/hr-services-and-support\/aaeeo\/titleix\/\">Sexual Harassment and Misconduct<\/a><\/li>\n<\/ul><\/div>    <\/nav>\n<\/div>\n\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-callout\">\n\t\t\t\t<div class=\"cfct-mod-content callout standard grey-bg\">\n    <h3 class=\"cfct-mod-title\">Get Connected!<\/h3><h4>Keep up-to-date on UW System news. Subscribe or follow on these outlets.<\/h4><p><a href=\"https:\/\/www.wisconsin.edu\/news\/\" target=\"_blank\" rel=\"noopener\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5519\" src=\"https:\/\/www.wisconsin.edu\/uwsa\/hr\/wp-content\/uploads\/sites\/206\/2020\/08\/UW-Swish.png\" alt=\"UW Logo\" width=\"60\" height=\"36\" \/><\/a> \u00a0 <a href=\"https:\/\/www.facebook.com\/uwsystem\/\" target=\"_blank\" rel=\"noopener\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5514\" src=\"https:\/\/www.wisconsin.edu\/uwsa\/hr\/wp-content\/uploads\/sites\/206\/2020\/04\/facebook-icon-transparent-background-3-300x300.png\" alt=\"Facebook Logo\" width=\"35\" height=\"35\" srcset=\"https:\/\/www.wisconsin.edu\/uwsa\/hr\/wp-content\/uploads\/sites\/206\/2020\/04\/facebook-icon-transparent-background-3-300x300.png 300w, https:\/\/www.wisconsin.edu\/uwsa\/hr\/wp-content\/uploads\/sites\/206\/2020\/04\/facebook-icon-transparent-background-3-1024x1024.png 1024w, https:\/\/www.wisconsin.edu\/uwsa\/hr\/wp-content\/uploads\/sites\/206\/2020\/04\/facebook-icon-transparent-background-3-150x150.png 150w, https:\/\/www.wisconsin.edu\/uwsa\/hr\/wp-content\/uploads\/sites\/206\/2020\/04\/facebook-icon-transparent-background-3-768x768.png 768w, https:\/\/www.wisconsin.edu\/uwsa\/hr\/wp-content\/uploads\/sites\/206\/2020\/04\/facebook-icon-transparent-background-3-1536x1536.png 1536w, https:\/\/www.wisconsin.edu\/uwsa\/hr\/wp-content\/uploads\/sites\/206\/2020\/04\/facebook-icon-transparent-background-3.png 2000w\" sizes=\"auto, (max-width: 35px) 100vw, 35px\" \/><\/a> \u00a0 \u00a0<a href=\"https:\/\/twitter.com\/UWSystem\" target=\"_blank\" rel=\"noopener\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5516\" src=\"https:\/\/www.wisconsin.edu\/uwsa\/hr\/wp-content\/uploads\/sites\/206\/2020\/04\/Twitter_Social_Icon_Circle_Color-300x300.png\" alt=\"Twitter Logo\" width=\"35\" height=\"35\" srcset=\"https:\/\/www.wisconsin.edu\/uwsa\/hr\/wp-content\/uploads\/sites\/206\/2020\/04\/Twitter_Social_Icon_Circle_Color-300x300.png 300w, https:\/\/www.wisconsin.edu\/uwsa\/hr\/wp-content\/uploads\/sites\/206\/2020\/04\/Twitter_Social_Icon_Circle_Color-150x150.png 150w, https:\/\/www.wisconsin.edu\/uwsa\/hr\/wp-content\/uploads\/sites\/206\/2020\/04\/Twitter_Social_Icon_Circle_Color.png 400w\" sizes=\"auto, (max-width: 35px) 100vw, 35px\" \/><\/a><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/channel\/UCkEiKDMVmC8VrH4rXmb6CHw\" target=\"_blank\" rel=\"noopener\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5517\" src=\"https:\/\/www.wisconsin.edu\/uwsa\/hr\/wp-content\/uploads\/sites\/206\/2020\/04\/YouTube-300x148.png\" alt=\"YT\" width=\"71\" height=\"35\" srcset=\"https:\/\/www.wisconsin.edu\/uwsa\/hr\/wp-content\/uploads\/sites\/206\/2020\/04\/YouTube-300x148.png 300w, https:\/\/www.wisconsin.edu\/uwsa\/hr\/wp-content\/uploads\/sites\/206\/2020\/04\/YouTube.png 358w\" sizes=\"auto, (max-width: 71px) 100vw, 71px\" \/><\/a> \u00a0 \u00a0<a style=\"background-color: #ffffff;\" href=\"https:\/\/www.linkedin.com\/company\/university-of-wisconsin-system\" target=\"_blank\" rel=\"noopener\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5515\" src=\"https:\/\/www.wisconsin.edu\/uwsa\/hr\/wp-content\/uploads\/sites\/206\/2020\/04\/LI-Logo-300x73.png\" alt=\"Linked In Logo\" width=\"94\" height=\"22\" srcset=\"https:\/\/www.wisconsin.edu\/uwsa\/hr\/wp-content\/uploads\/sites\/206\/2020\/04\/LI-Logo-300x73.png 300w, https:\/\/www.wisconsin.edu\/uwsa\/hr\/wp-content\/uploads\/sites\/206\/2020\/04\/LI-Logo-1024x250.png 1024w, https:\/\/www.wisconsin.edu\/uwsa\/hr\/wp-content\/uploads\/sites\/206\/2020\/04\/LI-Logo-768x187.png 768w, https:\/\/www.wisconsin.edu\/uwsa\/hr\/wp-content\/uploads\/sites\/206\/2020\/04\/LI-Logo-1536x375.png 1536w, https:\/\/www.wisconsin.edu\/uwsa\/hr\/wp-content\/uploads\/sites\/206\/2020\/04\/LI-Logo-2048x500.png 2048w\" sizes=\"auto, (max-width: 94px) 100vw, 94px\" \/><\/a><\/p>\n<\/div>\n\n\t\t\t<\/div><\/div><div class=\"col-md-9 cfct-block\">\n\t\t\t<div class=\"cfct-module uwsa-rich-text\">\n\t\t\t\t<div class=\"cfct-mod-content copy\"><h2>Onboarding<\/h2>\n<h4>setting the stage for employee success<\/h4>\n<p>Onboarding is the process of transitioning a new hire into the organization. Here at UWSA, we believe onboarding:<\/p>\n<ul>\n<li>Is more than logistics and tactical items<\/li>\n<li>Provides meaningful experiences to acculturate new hires to the organization<\/li>\n<li>Begins during the recruitment process and continues throughout the first year<\/li>\n<li>Is fostered by the organization as a whole<\/li>\n<\/ul>\n<p>UWSA&#8217;s onboarding program sets the stage for employee success by including components specifically designed to create a positive new hire experience, increase engagement, develop a sense of belonging, and improve long-term employee retention. Details and resources are included below.<\/p>\n<\/div>\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-callout\">\n\t\t\t\t<div class=\"cfct-mod-content callout standard grey-bg\">\n    <h4>Pre-boarding Communications<\/h4><p>UWSA&#8217;s communication with new employees in advance of their fist day is key to setting an expectation for what to expect during onboarding and their ongoing employment with the organization. The <a href=\"https:\/\/www.wisconsin.edu\/uwsa\/hr\/new-employees\/\" target=\"_blank\" rel=\"noopener\">New UWSA Employees<\/a> section of the website shares what new employees can expect in both the pre-boarding and onboarding stages as well as resources and links to ensure a seamless transition.<\/p>\n<p>The new employee welcome letters are a streamlined, all-inclusive communication with identified action steps and other resources for your new hire. After the written offer has been signed, accepted, and a start date has been negotiated, UW System HR Onboarding Coordinators will send a welcome letter and new employee resources.\u00a0<\/p>\n<p>Hiring departments may also consider sharing the customized onboarding plan (see below) and other key information.<\/p>\n<\/div>\n\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-callout\">\n\t\t\t\t<div class=\"cfct-mod-content callout standard no-bg\">\n    <h4>Customized Onboarding Plan<\/h4><p>Ensuring new employees have\u00a0<strong>planned, meaningful<\/strong> activities throughout the first weeks and months with the organization is key to their acclimation and engagement. In addition to introducing benefits and other employee-centric details, UW System HR has developed foundational learning sessions (see New Employee Meeting Series information below) in which all new employees will be scheduled to participate.<\/p>\n<p>Hiring departments will identify the job-specific learning and experiences to introduce new employees to their role and responsibilities. This includes introductions to key people and internal partners, arranging for system access and related training, on-the-job shadowing, and other experiences that will round out the customized onboarding plan.\u00a0<\/p>\n<\/div>\n\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-callout\">\n\t\t\t\t<div class=\"cfct-mod-content callout standard grey-bg\">\n    <h4>Connections<\/h4><p>Providing new employees with points of contact in advance of their start date enhances a sense of certainty as well as belonging. Two points of contact will be identified in the welcome letter:<\/p>\n<ul>\n<li><strong>The Onboarding Liaison<\/strong> is the person within your department or unit who typically supports the onboarding process and will be there to answer general questions and provide guidance throughout the onboarding experience.<\/li>\n<li><strong>The UWSA Ambassador<\/strong> is assigned by UW System HR and will be there to provide support and fellowship throughout the new employee&#8217;s first few months.<\/li>\n<\/ul>\n<\/div>\n\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-callout\">\n\t\t\t\t<div class=\"cfct-mod-content callout standard no-bg\">\n    <h4>New Employee Meeting Series<\/h4><p>A meeting series has been developed to provide new employees with important foundational and organizational information as they begin their career with UW System Administration. These sessions will be scheduled in the first 30 days of employment:<\/p>\n<ul>\n<li>New Employee Welcome &amp; Learning Session, hosted by UW System Human Resources<\/li>\n<li>New Employee Leave Reporting Workshop, hosted by UW System Human Resources<\/li>\n<li>New Employee Benefits Information Session, hosted by UW System Employee Benefits Counseling Team<\/li>\n<li>New Employee Public Affairs &amp; Communications, hosted by UW System Office of Public Affairs &amp; Communications<\/li>\n<\/ul>\n<p>New employees will be scheduled to attend these sessions during the first few months of employment:<\/p>\n<ul>\n<li>Legal Topics for New Employees, hosted by the Office of Compliance &amp; Integrity and the Office of General Counsel<\/li>\n<li>New Employee Safety Session, hosted by the Office of Risk Management<\/li>\n<li>New Employee Introduction to Internal Audit hosted by the Office of Internal Audit<\/li>\n<\/ul>\n<\/div>\n\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-callout\">\n\t\t\t\t<div class=\"cfct-mod-content callout standard grey-bg\">\n    <h4>Compliance Activities<\/h4><p>All new UWSA employees are required to participate in <strong>mandated trainings<\/strong>:\u00a0<\/p>\n<ul>\n<li>Open Records\/Meetings [Sunshine Laws]<\/li>\n<li>Information Security Awareness<\/li>\n<li>Sexual Harassment &amp; Discrimination Prevention<\/li>\n<li>Mandatory Reporting of Child Abuse &amp; Neglect<\/li>\n<\/ul>\n<p><span data-contrast=\"auto\">The\u00a0<\/span><span data-contrast=\"auto\">UW System sets forth expectations of conduct for all employees<\/span><span data-contrast=\"auto\">. These expectations apply both inside and outside of the workplace.<\/span><span data-contrast=\"auto\">\u00a0Employees are also required to <strong>report conflicts of interest<\/strong>. Additional information is available through<\/span>\u00a0<a href=\"https:\/\/www.wisconsin.edu\/compliance\/focus-areas\/ethics\/\" target=\"_blank\" rel=\"noopener\">Office of Compliance and Integrity Ethics website<\/a>.<\/p>\n<\/div>\n\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-callout\">\n\t\t\t\t<div class=\"cfct-mod-content callout standard no-bg\">\n    <h4>Manager Check-ins &amp; Performance Expectations<\/h4><p>Managers should schedule regular check-ins with new employees throughout the onboarding process. Utilize the appendices in the <span class=\"doc-icon\"><a class=\"doc-type docx\" href=\"https:\/\/www.wisconsin.edu\/uwsa\/hr\/download\/Recruitment-Preboarding-Checklist-022024-FINAL.docx\" target=\"_blank\">Recruitment & Pre-boarding Steps And Checklist<span class=\"sr-only\"> docx<\/span><\/a><\/span>\r\n to understand manager&#8217;s communication expectations.\u00a0<\/p>\n<p>Setting clear performance expectations and SMART<em>ER<\/em> Goals are just two of the many topics to be covered during these check-ins. Use the <span class=\"doc-icon\"><a class=\"doc-type docx\" href=\"https:\/\/www.wisconsin.edu\/uwsa\/hr\/download\/onboarding\/Onboarding_First-Year-Roadmap-to-Success_New-0224.docx\" target=\"_blank\">Onboarding First Year Roadmap To Success Form<span class=\"sr-only\"> docx<\/span><\/a><\/span>\r\n to set and track initial goals and document the performance feedback for the introductory period.\u00a0<\/p>\n<p>Scheduling regular check-ins with your new employees that conveys your commitment to a positive onboarding experience as well as to the new employee&#8217;s success with the organization.\u00a0<\/p>\n<\/div>\n\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-callout\">\n\t\t\t\t<div class=\"cfct-mod-content callout standard grey-bg\">\n    <h4>Continuous Program Improvement<\/h4><p>Periodic surveys will be sent to new employees to request feedback about their onboarding experience.\u00a0Additionally, hiring managers, onboarding liaisons, and UWSA ambassadors will be asked for their feedback and experiences working with new employees during the onboarding process.\u00a0<\/p>\n<p>This valuable insight will be used to improve UWSA\u2019s onboarding program. Of course, you need not wait for a survey to share your thoughts. Contact your HR Strategic Partner or email <a href=\"mailto:uwshr@wisconsin.edu\" target=\"_blank\" rel=\"noopener\">uwshr@wisconsin.edu<\/a>.\u00a0<\/p>\n<\/div>\n\n\t\t\t<\/div><\/div><\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t","protected":false},"excerpt":{"rendered":"","protected":false},"author":1612,"featured_media":0,"parent":4380,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-4596","page","type-page","status-publish","hentry","cfct-can-haz-build"],"_links":{"self":[{"href":"https:\/\/www.wisconsin.edu\/uwsa\/hr\/wp-json\/wp\/v2\/pages\/4596","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.wisconsin.edu\/uwsa\/hr\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.wisconsin.edu\/uwsa\/hr\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.wisconsin.edu\/uwsa\/hr\/wp-json\/wp\/v2\/users\/1612"}],"replies":[{"embeddable":true,"href":"https:\/\/www.wisconsin.edu\/uwsa\/hr\/wp-json\/wp\/v2\/comments?post=4596"}],"version-history":[{"count":5,"href":"https:\/\/www.wisconsin.edu\/uwsa\/hr\/wp-json\/wp\/v2\/pages\/4596\/revisions"}],"predecessor-version":[{"id":9958,"href":"https:\/\/www.wisconsin.edu\/uwsa\/hr\/wp-json\/wp\/v2\/pages\/4596\/revisions\/9958"}],"up":[{"embeddable":true,"href":"https:\/\/www.wisconsin.edu\/uwsa\/hr\/wp-json\/wp\/v2\/pages\/4380"}],"wp:attachment":[{"href":"https:\/\/www.wisconsin.edu\/uwsa\/hr\/wp-json\/wp\/v2\/media?parent=4596"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}