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The University of Wisconsin System is one of the largest systems of public higher education in the country, educating approximately 165,000 students each year and employing 40,000 faculty and staff statewide.  With 13 universities across 26 campuses and a statewide extension network with offices in every county, the UW System is a tremendous academic, cultural, and economic resource for Wisconsin, the nation, and the world.

The Office of Capital Planning and Budget provides support to the Board of Regents, the 13 institutions of UW System and, in partnership with the Wisconsin Department of Administration Division of Facilities Development, the State of Wisconsin Building Commission. The office offers institutional partners guidance and expertise in capital planning, budgeting, administration of the UW Managed design and construction program, architectural/engineering assistance as well as real estate services to support the institutions in developing and maintaining their biggest single physical investment – university facilities.

The office also develops the Board of Regents biennial capital budget request and submits it to the state’s Department of Administration for its recommendation as part of the governor’s biennial state building program.

This position will be primarily responsible for the project management of capital building projects.  Construction projects typically range from $100,000 to $20 million and include academic, administrative, recreation, housing, athletic, medical, and research facilities.  This position will be involved with multiple projects representing the University of Wisconsin from the owner’s perspective.  Phases and aspects of particular focus include project initiation, planning, design, execution, budget management, schedule adherence, client-scope management, vendor management, and closing of construction projects.  The position includes both Project Management and Project Administration duties.

As a Project Administrator this position will oversee the project and assist the institution’s project manager with all project management aspects.  Other duties will include assistance with forthcoming project management software, policies, and procedures.  This position is be expected to uphold the standards of UWSA and the State of Wisconsin.

Project Administration and Project Management
The project manager role will include leading the team of consultants, contractors, vendors, and university staff and leadership though the design and construction of a project.  The project manager will assume all project accounting activities and create and monitor the project budget and schedule.

  • Provide project management expertise necessary to develop, advance, and manage building projects from opportunity identification through construction and occupancy, including:
    • Make recommendations and decisions on the scope, budget, and schedule of projects.
    • Work with university departments and administration to identify issues, determine program and facility needs, evaluate alternatives, and develop scope and schedules.
    • Develop project budgets, assist with the development of cost estimates, and evaluate other factors influencing financial feasibility of projects.
    • Assist with the development of project justifications, project request documents, program statements, project charter and schedules for specific projects.
  • Ensure that University of Wisconsin System and State of Wisconsin standards are met, program requirements are fulfilled, and expenditures are commensurate with program need.
  • Act as university liaison between user groups and architectural/engineering (A/E) firms during preparation of construction documents and specifications. Coordinate and participate in peer reviews of work by A/E consultants.  Assist with the coordination and conducting of pre-bid tours.
  • Provide critical technical assessment of bidding and construction documents prepared by A/E firms. Assessments will include completeness of design, coordination of disciplines, consistency with the program, constructability, and maintainability.
  • Monitor the submittal schedule of shop drawings, material/equipment submittals and mock-ups, and monitor construction schedule and progress. Resolve conflicts and problems to maintain quality and meet budget/schedule constraints.  Monitor and administer project budgets.
  • Point-of-contact for consultants: Construction Document review consultants, commissioning, testing, inspections, etc.
  • Track change orders and impact on project contingency accounts. Provide timely reports on project schedule and budget status.
  • Assist in coordination between contractors and Facilities Management/Physical Plant service providers as requested by a university.
  • Conduct site visits and attend final inspections to ensure compliance with all design requirements, specifications, and applicable codes. Assess completed projects to determine success based on building performance and satisfaction of program needs.
  • Communicate construction schedule and any resulting impacts on campus services/systems to the campus community on an on-going basis (e.g., disruption of traffic patterns or utility services)
  • Approve payment requests and change orders. Manage scope, budget, and schedule to meet program need and timeframe.
  • Other duties as assigned.

Policies and Procedures and Systems

  • Project Management software tool support.
  • Advise campus staff on Policies and Procedures for UW-Managed projects.
  • Consult on policies and procedures to ensure safe, economical, and efficient design & construction of university buildings, structures, utilities, and infrastructure.
  • Consult on project guidelines and facility standards which define design features and levels of quality required for all University of Wisconsin construction. Administer guidelines in a manner that assures that program requirements are met, quality assurance is maintained, and cost-effective materials and methods are utilized.  Develop technical guidelines and specifications as required.

Professional Development

  • Promote respect and civility in the workplace. Demonstrate respect through personal behavior, developing positive working relationships with staff, students, customers, and colleagues.
  • Participate in professional development opportunities to maintain and update knowledge and skills, learn about best practices, new technology, and products.
  • Attend appropriate information seminars and workshops presented by product manufacturers, the University of Wisconsin, the State of Wisconsin, and others as necessary and relevant for job performance. Keep abreast of departmental, architectural, engineering, and construction publications.


  • Bachelor’s Degree in Construction Management, Engineering, Architecture, or related degree, from an accredited college or university.
  • Five (5) years of project management experience with a progressive increase of responsibilities.
  • Design and Construction project management experience with academic, healthcare and/or research facilities.
  • Proficiency in Microsoft Outlook, Microsoft Word, Microsoft Excel, and Microsoft Project is required.
  • Travel is required. Ability to routinely work and communicate remotely with mobile technology.


  • Professional registration in Wisconsin.
  • Experience in a college, university, or institutional setting or on higher education building types.
  • Five (5) years as Owners Project Representative on major capital, renovation, and infrastructure projects in a large institutional setting.

The UW System is required to conduct a criminal background and sexual harassment check for final candidate(s) prior to employment.  Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment

The office location is 780 Regent St, Madison, 53715.  Telecommuting or hybrid work options may be available to Wisconsin residents only. This position may work a hybrid schedule with some days in the office and the ability to work remotely.

This position is a full-time, academic staff (exempt) position. Well-qualified candidates can expect a starting annual salary within a range of $80,500.00 to $95,500.00 commensurate with the candidate’s education, related experience, and qualifications.  UW System employees receive an excellent benefits package. To learn more about the benefits package, review the UW System Employee Benefits Brochure.

To ensure full consideration, please submit application materials as soon as possible. Applicant screening will begin immediately and be ongoing through Sunday, June 26, 2022. However, applications may be accepted until the position has been filled.

  1. Go to the UWSA Applicant Portal to submit your materials online and select the appropriate applicant portal, either External Applicants or Internal Applicants  and click on the position title that you want to apply for.
  2. Follow the onscreen instructions and be sure to include your salary expectations when asked in our applicant tracking In addition, please be sure to upload ALL THREE of the required documents: resume, cover letter, and references as PDF files. Failing to include any of these documents may disqualify your application.
    1. Your cover letter MUST specifically address how your education and experience relate to the position and qualifications. Be sure to emphasize the areas outlined under “Minimum  Qualifications.”
    2. Your reference page should include the names, addresses, email addresses, and phone numbers for three professional references with at least one being from a current or previous supervisor.
  3. Submit your application.

The University of Wisconsin System Administration is an affirmative action/equal opportunity employer and actively seeks and encourages applications from women, minorities, and person with disabilities.

Questions may be addressed to: Angie Koppen, Human Resources, at