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To ensure full consideration, please submit application materials as soon as possible. Applicant screening will begin immediately and be ongoing through FRIDAY, DECEMBER 20, 2019.

*** Please upload your documents in PDF file format. ***

 

POSITION SUMMARY

The primary responsibility of this position is to provide comprehensive office support to the OSS Associate Vice President and OSS Team. In addition to supporting the AVP and OSS team, this position will be the primary contact for internal and external contacts, organize and execute OSS meetings and events, and oversee the departmental budget. This position will also work collaboratively with UW System institution offices and other external agencies to establish partnerships, collaborations, and build a strong network for student success in Wisconsin.

 

MAJOR RESPONSIBILITIES

The major responsibilities of this position are as follows:

Administrative Support for the Associate Vice President:
  • Manage the Associate Vice President’s daily schedule, book meetings and resolve scheduling conflicts
  • Assist the Associate Vice President with routine administrative tasks such as writing and sending office communications, collaborating across departments to help plan events and initiatives, coordinating travel plans, and tracking and ordering office supplies
Support for the Student Success Department
  • Facilitate collaboration and communications among Student Success staff and other staff from across the UW System
  • Assist with logistics and necessary preparations for internal systemwide meetings, trainings, or workshops including developing an agenda, event reservations, making copies, and catering orders
  • Collaborate with staff on developing strategic and creative approaches to student success initiatives to reach a variety of audiences including writing memos, conducting exploratory research, facilitating meetings to gather input, and delivering findings
  • Assist with handling office scholarship programs and requests for stakeholder engagements/partnerships
  • Make travel arrangements for conference and training attendance for staff
  • Assist with recruitment, hiring and onboarding of new OSS employees
Student Success Department Budget
  • Complete procurement card reconciliations
  • Request purchase orders and direct payments
  • Ensure that expenditures are charged to the proper accounts
  • Track account expenditures and balances and keep AVP apprised of the status of the account
  • Maintain account logs for transactions, verify monthly statements and follow- up on any discrepancies
Special Projects
  • Assist with UW HELP events and needs as assigned
  • Complete project assignments and tasks as assigned by AVP and OSS team for systemwide initiatives

 

MINIMUM QUALIFICATIONS

To be considered for this position, applicants must have:

  • Bachelor’s degree from an accredited institution
  • Two years of work experience in a higher education and/or administrative setting
  • Excellent verbal and written communication skills
  • Organizational and critical thinking skills
  • Demonstrated comprehension of fundamentals of purchasing, and travel and expense reporting
  • Working knowledge of computer applications such as spreadsheets, databases, word processors, etc., including, but not limited to, Microsoft Office Suite, Adobe, and web editors
  • Demonstrated ability to learn, embrace, and master other computer technology/software programs as needed
  • Excellent interpersonal skills and ability to establish and maintain positive interaction and working relationships with a variety of people
  • Willingness to work towards the building of a UW System workplace environment that values, diversity and inclusion
  • Ability to engage in cross-functional teamwork
Preferred Qualifications
  • The ability to prioritize between many diverse assignments and meet deadlines
  • The ability to exercise considerable discretion and confidentiality on sensitive matters
  • The ability to create professional documents, presentations, emails and communication memoranda
  • The ability to build effective working relationships with UW System stakeholders
  • Knowledge of Microsoft Office suite and Google suite
  • Initiative in owning projects.
  • Demonstrated success in promoting diversity, equity, inclusion and accountability in a higher education setting

 

CONDITIONS OF EMPLOYMENT

This position is a full-time, hourly (nonexempt) University Staff position. Well-qualified candidates can expect a starting annual salary within a range of $48,000 to $51,000, commensurate with the candidate’s education, related experience, and qualifications. UW System employees receive an excellent benefit package. To learn more about the UWSA comprehensive benefit package, please access ALEX, the UW System’s on-line virtual benefits counselor. In addition to ALEX, you can read our benefit summary guide: Summary – University Staff. Furthermore, the UW System Total Compensation Estimator is a tool designed to provide you with total compensation information.

WORK LOCATION

Van Hise Hall, 1220 Linden Drive, Madison, WI 53706

SPECIAL NOTES

The UW System conducts criminal background checks for final candidate(s). It will also require you and your references to answer questions regarding sexual violence and sexual harassment. The UW System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Spring 2020. Job duties and responsibilities will remain the same.

More information about the Student Success Office Coordinator pdf can be found in the complete advertisement.

To ensure full consideration, please submit application materials as soon as possible. Applicant screening will begin immediately and be ongoing through FRIDAY, DECEMBER 20, 2019.

For more information on the University of Wisconsin System, access our site at http://www.wisconsin.edu/.

The University of Wisconsin System Administration is an affirmative action/equal opportunity employer and actively seeks and encourages applications from women, minorities, and persons with disabilities.