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To ensure full consideration, please submit application materials by Friday, July 5, 2019.

The Office of Trust Funds oversees the investment, administration, accounting, and record keeping of gifts and bequests entrusted to the Board of Regents of the University of Wisconsin System.  Total assets of approximately $600 million, now managed by the State of Wisconsin Investment Board (SWIB) as of April of 2018, include over 3,000 individual accounts throughout the University of Wisconsin System.

Major Responsibilities

Reporting to the Vice President for Finance, this position is responsible for supervising three full-time employees and providing high-level support to both the Board of Regents and the Vice President of Finance in his/her capacity to provide oversight and management to the Office of Trust Funds.  The Executive Director will also serve as one of the three designated Trust Fund Officers as designated by the Board of Regents. The Executive Director will serve as the chief liaison between the Office of Trust Funds and the outsourced investment office – currently the State of Wisconsin Investment Board (SWIB) — and will review all quarterly reports from SWIB for presentation to the Board of Regents. He/she will also assist the Board of Regents in meeting the duties and fiduciary responsibilities for the invested assets entrusted to it.

It is also incumbent upon the Executive Director position to add strategic direction to make the Office of Trust Funds a “value-added” customer service shop for all campus stakeholders that have assets invested through the UW System.

Specific duties includes:

  • Acts as primary liaison between the Board of Regents and SWIB in coordinating the presentation of quarterly investment performance reports at meetings of the Business and Finance Committee. Working closely with SWIB, review investment performance, compliance, and financial reports (e.g., monthly and quarterly investment/compliance reports, annual financial report, and annual peer benchmarking report).
  • Support and assist the Board of Regents in meeting their fiduciary responsibilities by providing regular and ad hoc reports and presentations, including regular review and compliance with the Board of Regents and UW System policies germane to the Office of Trust Funds.
  • Serve as primary liaison with UW-Madison’s School of Business’ Applied Securities and Analysis Program (ASAP), a graduate student program that manages a portion of UW Trust Fund assets. The Executive Director will work with ASAP’s Program Director to ensure compliance with the MOU, review the “Regent” portfolio of UW trust fund holdings, develop reporting of portfolio performance for the Board of Regents, attend ASAP’s quarterly meetings.
  • Work with custodian and investment managers to monitor investment transactions and ensure maintenance of accurate investment records; reconcile/verify all cash flows to/from custodian on a regular basis.
  • Maintain proper staffing of the Office of Trust Funds and supervise staff by assigning and reviewing their work and evaluating their performance.
  • Provide support (data, consultation, education, etc.) to benefiting UW campuses regarding investment policies, practices, performance and related issues; assist institutions in maximizing the benefit derived from their investment funds by assisting in investment selection and spending plans.
  • Work with donors, attorneys, executors, personal representatives, outside trustees, and benefiting institutions in taking in new gifts, setting up new “donor accounts,” and establishing appropriate terms, conditions, and other parameters.
  • Maintain knowledge of investment, endowment, and unitized/dollarized fund accounting (e.g., FASB and GASB standards), as well as relevant laws and regulations (e.g., the Uniform Prudent Management of Institutional Funds Act); attend programs, training and seminars to stay current on developments in these areas.

Minimum Qualifications

To be considered for this position, applicants must have:

  • A Bachelor’s degree, preferably with a major or concentration in business, finance, economics or accounting.
  • Three years of investment-related experience.
  • Effective written and oral communication skills, especially in conveying complex material.
  • Demonstrated diplomatic skills working with key stakeholders, including senior officials, and a customer service orientation.

Preferred Qualifications

A well-qualified candidate will also have:

  • A Master’s degree, preferably with a major or concentration in business, finance, economics or accounting.
  • Five or more years of investment-related experience
  • CFA charter holder, or progress towards this designation
  • Experience in an institutional investment setting (e.g., endowment/foundation).
  • Experience in working with donors, attorneys, trustees, etc. regarding estates, wills, trusts and other gifting documents.
  • Basic knowledge/understanding of generally accepted accounting principles as they relate to investments and endowments.
  • Supervisory experience

Conditions of Employment

This position is a full-time, salaried (exempt) limited appointee position. The successful candidate can expect to make between $110,000 – $125,000 on an annual basis commensurate with qualifications and experience.  UW System employees receive an excellent benefit package.  To learn more about the UWSA comprehensive benefit package, please access ALEX, the UW System’s on-line virtual benefits counselor.  In addition to ALEX, you can read our benefit summary guide: Summary – Faculty, Academic Staff & Limited Appointees. Furthermore, the UW System Total Compensation Estimator is a tool designed to provide you with total compensation information.

More information about the Executive Director and Operations Manager Position pdf can be found in the complete advertisement.

SPECIAL NOTE The UW System conducts criminal background checks for final candidate(s).  For individuals selected as finalists, a presentation on a selected topic will be required.

Application Instructions

To ensure full consideration, please submit application materials as soon as possible. Applicant screening will begin immediately and be ongoing through FRIDAY, JULY 5, 2019. However, applications may be accepted until the position has been filled.

Questions may be addressed to: Lori Fuller, Senior Human Resources Manager; UW System Human Resources; at lfuller@uwsa.edu or at (608) 263-0847.

The University of Wisconsin System Administration is an affirmative action/equal opportunity employer and actively seeks and encourages applications from women, minorities, and person with disabilities.