Original Issuance Date: June 3, 2020

Last Revision Date: N/A

1.     Purpose of Procedures

The procedures outlines UW System university and UW System Administration processes for monitoring academic degree programs and governance for those programs.

2.     Responsible UW System Officer

Associate Vice President, Office of Academic Programs and Educational Innovation

3.     Definitions

Academic degree program: An academic degree program approved by the Board of Regents (BOR). This does not include certificate programs, minors, or licensure only programs.

Program monitoring: System and university level processes to examine academic degree programs guided by a set of criteria determined by the universities related to theirs and UW System policy. Criteria may include enrollment, student credit hours, time to degree, completion.

Criteria: Indicators of expectations and standards for monitoring and reviewing programs established by the universities.

Eliminate: Discontinue an academic degree program that has been authorized by the Board of Regents (BOR).

Suspend: Discontinue admission to an academic degree program until a decision is made to eliminate or continue the program.

UW System Collaborative (HLC consortial) program: A program that is authorized by the Board of Regents (BOR) to be jointly offered by more than one UW university.  The universities establish a consortial agreement to administer the degree and provide a portion of the program. Each degree granting university involved in the collaboration has the authority to grant the degree.

4.     Procedures

A. UW System Administration Monitoring Role and Responsibility

    1. The UW System Office of Academic Programs and Educational Innovation (APEI) and the Office of Policy Analysis and Research (OPAR) will create reports annually in the fall to assist UW System universities to monitor all academic degree programs in the UW System as part of its responsibility for systemwide academic program array management (RPD 4-12, Academic Program Planning, Review, and Approval in the University of Wisconsin System).
    2. For purposes of this procedure, the review period for new programs begins six years after the program’s implementation. UW System Collaborative (HLC Consortial) programs, which involve two or more UW System universities who share curriculum to offer a degree, will be counted as one degree program.
    3. UW System Administration will receive information about each university’s program monitoring result as a part of the existing UWS Annual Program Planning, Review, and Array Management Reports from each UW institution submitted in July.
    4. UW System Administration will report the results of universities’ program monitoring results to the Board of Regents (BOR), the Vice President of Academic and Student Affairs, and the UW System President on an annual basis.
  1. B. University Monitoring Role and Responsibility

    1. UW System universities will create and conduct a process to plan for academic degree programs and to align resources, based on university mission and resources through their university’s governance processes. The university will monitor programs annually based on data provided by UW System Office of Academic Programs and Educational Innovation (APEI) and the Office of Policy Analysis and Research (OPAR). Universities may establish and follow more stringent policies or guidelines than those outlined in this section.
    2. UW System universities will develop an academic degree program monitoring process based on this policy. The university-level process may include monitoring criteria, reasons to justify continuance of a program, roles for faculty and shared governance, a university-level appeal process, possible action steps, timelines, and a university reporting process.
    3. Each UW System university will submit its academic program monitoring process to UW System Administration at apei@uwsa.edu to demonstrate fulfillment of its policy and university responsibilities.
    4. Each UW System university will report its annual academic degree program monitoring results in the existing UWS Annual Program Planning, Review, and Array Management Reports at the end of the academic year. This information will be reported annually to the Board of Regents (BOR).
    5. The Provost will report on the program monitoring decisions for any program that does not meet established criteria in the UW System Annual Program Planning, Review, and Array Management Reports. The university’s justification to continue the academic degree program should include importance to mission, relationship to other academic programs, plans to increase enrollment, as well as identify what action steps will be taken.
    6. After monitoring an academic degree program and/or conducting further review of the program, if the university’s decision is to suspend or eliminate an academic program, then no further justification is necessary. The university will then follow SYS 102, Policy on University of Wisconsin System Array Management: Program Planning, Delivery, Review, and Reporting, Section 3.3 and Section 3.4 for suspension and elimination.

 

5.     Related Documents

WI State Statute 36.09

Regent Policy Document 4-12, Academic Program Planning, Review, and Approval in the University of Wisconsin System

Higher Learning Commission Criteria 4 and 5

HLC Criterion 4: The institution demonstrates responsibility for the quality of its educational programs, learning environments, and support services, and it evaluates their effectiveness for student learning through processes designed to promote continuous improvement.

HLC Criterion 5: Resources, Planning, and Institutional Effectiveness

The institution’s resources, structures, and processes are enough to fulfill its mission, improve the quality of its educational offerings, and respond to future challenges and opportunities. The institution’s plans for the future.

UW System Administrative Policy 102, Policy on University of Wisconsin System Array Management: Program Planning, Delivery, Review, and Reporting

6.     History

First approved: June 3, 2020