On January 13, 2017, President Cross approved revisions to UW System Administrative Policy 415, Purchase & Payment of Lodging which go into effect on Wednesday February 1, 2017. The noted changes to the policy are as follows:
- UW sponsored lodging spend will be consolidated with UW System contract and Partnership Program properties to the greatest degree possible.
- Concur or Fox World Travel agents will be used for individual lodging reservations to offer travelers contract, partnership program and/or a variety of other discount opportunities in addition to other organizational benefits outlined in the policy objectives.
- Removed the provision that disallowed the reimbursement of a resort or facility use fee as assessed by the lodging property. These fees are becoming more prominent in urban destinations, including within Wisconsin and the UW is not exempt from these costs.
- Standardized the reservation and documentation requirements to support any lodging exception when the traveler is unable to secure required lodging within the rate and room type limitations of the policy.