Below is a list of policy revisions that have been approved by President Cross during the last month:

On December 7, 2018,  revisions to UW System Administrative Policy (SYS) 1, Development, Revision, and Approval of UW System Administrative Policies & Procedures, was signed by President Cross.

On December 17, 2018, President Cross approved revisions to the following UW System Administrative policies:

  • SYS 3, Development, Revision, and Approval of Finance and General Administration Policies & Procedures
  • SYS 135, UW System Undergraduate Transfer Policy
  • SYS 145, Development and Operation of Off-Campus International Education Programs for University of Wisconsin System Students

On December 19, 2018, technical revisions to SYS 140, UW System Guidelines for Articulation Agreements Between UW System Institutions and WTCS Districts, were approved by President Cross.

On January 7, 2019, a technical update to SYS 425, Use of Personal Vehicles, Rental Cars, and Fleet for Business Transportation, was approved by President Cross.

Please find a detailed description of the approved policy revisions below:

SYS 1, Development, Revision, and Approval of UW System Administrative Policies & Procedures establishes the process of development and approval of System Administrative Policies and Procedures. Technical revisions were made to clarify language to align with existing practice. The policy reflects the following revisions:

  • Requiring the use of the standardized policy and procedure template.
  • Defining the Office of the President, or designee, as the custodian of UW System policies and procedures.

SYS 3, Development, Revision, and Approval of Finance and General Administration Policies & Procedures establishes the process for the development, revision, review and approval of all UW System Finance and General Administration Policies and Procedures. The purpose of the revisions were to better reflect the UWSA internal review process prior to institutional comment and feedback on finance and general administration policies in the SYS set. The policy reflects the following revisions:

  • Codifying the membership of the FGAPC to reflect current practice to include the Office of the Board of Regents and the Office of Information Security.
  • Clarifying the ability of the FGAPC to waive the ten-day UWSA comment period for technical modifications (i.e. in the case of office name changes, rate changes, etc.).
  • Technical amendment to Section 6.F, Development, revision, and removal/rescission of a Finance and General Administration Procedure clarifying that all three actions do not need to happen concurrently but are separate actions.
  • Recession of SYS 3.A., Finance and General Administration Policy Proposal Form, as a standalone procedure. The annual policy comprehensive plan developed under Section 6.G serves as the policy prioritization and policies that fall outside the plan are discussed with the appropriate Vice President by the responsible President’s Cabinet officer and the FGAPC Chair(s).

SYS 425, Use of Personal Vehicles, Rental Cars and Fleet for Business Transportation establishes mileage reimbursement rates and requirements for transportation purposes. The policy reflects the following technical revisions:

  • Revisions to the reimbursement rates in Section 6.E: Fleet Vehicles, specifically to the standard – personal vehicle, standard – motorcycle, and turndown rate/fleet non-use.

The following three policies were revised due to the UW System Restructuring initiative and accreditation requirements of the Higher Learning Commission.

SYS 135, UW System Undergraduate Transfer Policy establishes procedures and guidelines for UW System institutions to facilitate the overall transfer process for all students. The policy reflects the following technical revisions:

  • Inclusion of the former UW Colleges Guaranteed Transfer Program within the UW System Undergraduate Transfer Policy, as section IV.C.6, and entitled: UW System Guaranteed Transfer Admission Program (formerly UW Colleges Guaranteed Transfer Program)

SYS 140, UW System Guidelines for Articulation AgreementsBetween UW System Institutions and WTCS Districts provides procedures and guidelines to UW System institutions for developing articulation agreements with institutions within the Wisconsin Technical College System. The policy reflects the following technical revisions:

  • Ensuring that the UW System institutions, rather than the UW System Administration, maintain public access to articulation agreements with the Wisconsin Technical College System.

SYS 145, Development and Operation of Off-Campus International Education Programs for University of Wisconsin System Students establishes requirements and guidelines for the development and operation of off-campus international education programs. The policy reflects the following technical revisions:

  • Defining “international student,” which is consistent with the definition utilized by the Higher Learning Commission.

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