SYS Policy Approval Notification

On September 20th, President Rothman approved revisions to SYS 240, Relocation (Household Moves) and Temporary or Indefinite Work Assignments.

These revisions will become effective on January 1, 2023. The revised policy can be viewed using the link above or by clicking on the link to the PDF at the top of the current policy page.

See below for a brief summary of the policy revisions.


SYS 240, Relocation (Household Moves) and Temporary or Indefinite Work Assignments

These policy revisions will become effective on January 1, 2023.

This policy impacts the payment of relocation expenses for certain new hires and certain employees who are required to relocate as a result of changing positions within the University of Wisconsin (UW) System. It is a discretionary award that applies to a relatively small number of employees.

The policy currently permits either a relocation stipend to be paid, or for expenses to be reimbursed. For administrative efficiency, this revision eliminates the expense reimbursement option and leaves the stipend as the sole means of compensation for relocation costs throughout the policy.

  • In Section 5, definitions were added for standard stipend and supplemental stipend while the definition of direct costs was removed.
  • In Section 6, references to reimbursement of expenses were removed and replaced with a reference to a relocation stipend, standard stipend, and/or supplemental stipend.

Reminder: SYS 304, Fiscal Misconduct

UWSA recently updated UW System Administrative Policy (SYS) 304, Fiscal Misconduct, and we want to take this opportunity at the beginning of the new academic year to ensure staff is comfortable knowing concerns are encouraged and addressed.

Per the policy, fiscal misconduct is defined as:  “A deliberate act or failure to act that is contrary to established laws, regulations or policies and which results or was intended to result in either loss or other damage to the State or the UW System or improper personal gain. Instances of fiscal misconduct to be reported and reviewed include, but are not limited to:

  • Theft of any State or UW System funds or resources;
  • Bribery, kickbacks, and bid rigging;
  • Misappropriation, misapplication, destruction, removal, or concealment of State or UW System funds or resources;
  • Authorizing or receiving compensation for hours not worked or covered by appropriate and available leave;
  • Improper handling or reporting of financial transactions;
  • Credit card and travel expense fraud; and
  • Forgery, falsification, or unauthorized alteration of financial documents or records.”

If you suspect fiscal misconduct is occurring or has occurred, please notify your immediate supervisor so the investigation process outlined in the supporting procedure SYS 304.A, Fiscal Misconduct: Reporting and Review Process can begin. If you are uncomfortable speaking with your supervisor, are unsatisfied with your supervisor’s response, or do not have a supervisor, you may also notify:

  • your institution’s chief business officer (CBO);
  • the UW System Vice President for Finance (finadmincontact@uwsa.edu);
  • the UW System Office of Internal Audit (audit@uwsa.edu); or
  • the UW System Integrity Hotline.

Thank you for your attention to this important matter.