Policies Approved

On August 12, President Cross approved revisions to SYS 1214, Catastrophic Leave Program, and SYS 1216, Miscellaneous Leave Provisions – Jury Duty, Voting, Election Official, Hostage Leave, and Leave Usage upon Death of Family Member.

Please note that these revisions were underway before the July 15th UPS integration. Therefore, they did not go through the SYS policy review process but rather the UW System Human Resources review process. As a reminder, the SYS 1200 series (UPS Operational policies) apply to all UW institutions, except UW-Madison.

Please find a detailed description of the approved policy revisions below:

SYS 1214, Catastrophic Leave Program (Formerly UPS OP: BN 5)

The effective date of the policy is August 12, 2019.

Summary of Policy and Policy Revisions

  • The purpose of SYS 1214, Catastrophic Leave Program, is to establish a catastrophic leave program for UW System employees. This program allows employees to donate earned paid leave credits, with the exception of sick leave or compensatory time, to employees who have a catastrophic need in their own or at a different UW institution.
    • Minor revisions were made throughout the policy, including changing “family member” to “immediate family member” in Section 3: Policy Definitions.

Affected Areas on Campuses

  • The human resources office is responsible for communicating this policy on campuses. The policy sets forth catastrophic leave provisions for UW System employees.

Expectation of Campuses on UWSA Policy Reporting

  • Limited flexibility is provided to campuses when implementing this policy.

Additional Communication

  • After approval notification of the policy, no additional training or follow-up communications are planned at this time.

SYS 1216, Miscellaneous Leave Provisions – Jury Duty, Voting, Election Official, Hostage Leave, and Leave Usage upon Death of Family Member (Formerly UPS OP: BN7)

The effective date of this policy is August 12, 2019.

Summary of Policy and Policy Revisions

  • The purpose of this policy is to establish guidelines granting paid leave for jury duty, voting, and serving as an election official during working hours. This policy also provides for a paid leave of absence in certain circumstances after an employee is held hostage and outlines leave usage upon the death of a family member.
    • Minor revisions were made throughout the policy, including changing the term “family member” to “immediate family member” in Section 1: Policy Purpose, Section 2: Policy Background, and Section 3: Policy Definitions.

Affected Areas on Campuses

  • The human resources office is responsible for communicating this policy on campuses. This policy applies to UW System employees.

Expectation of Campuses on UWSA Policy Reporting

  • Limited flexibility is provided to campuses when implementing this policy.

Additional Communication

  • After approval notification of the policy, no additional training or follow-up communications are planned at this time.