policy distribution reminder: 14-day comment period

As a reminder, two policies, one procedure, and one guidance document included in the February institution policy distribution have feedback due on Friday, March 6. The relevant drafts are listed below:

To review a detailed description of the proposed revisions and changes, please see the summary document located at the top of each policy page in the yellow box.

To view and comment on the policies, please click on the links above. Please submit your comments (which may include attachments such as word documents, PDFs, etc.) through the links above. Doing so ensures your feedback is captured and reviewed during the post-comment period.

Policy Approved and Policy Rescinded

On February 26, President Cross approved updates to the policy SYS 220, Affirmative Action Data Collection. On February 26, President Cross also approved the rescission of policy SYS 1201, Affirmative Action Data.

Please find a detailed description of the approved policy revisions below:

SYS 220, Affirmative Action Data Collection
This policy is effective upon approval.

Summary of Policy and Policy Revisions

  • Similar to SYS 1201, Affirmative Action Data, the purpose of this policy is to ensure that Affirmative Action/Equal Employment Opportunity (AA/EEO) data is collected by all UW institutions in a manner that is consistent with federally mandated definitions using a reliable collection technique. Revisions to the policy incorporate elements of affirmative action data collection previously found in SYS 1201, Affirmative Action Data, including:
    • In Background section, added references to Integrated Postsecondary Education Data System (IPEDS) survey regulations;
    • Added “Native Hawaiian or Other Pacific Islander” and “Two or More Races” to Racial/ethnic heritage categories definition;
    • Replaced the definition for “Vietnam Era Veteran” with the definition of “Veteran”;
    •  In the Policy Statement Section, removed reference to the specifications on constructing the AA/EEO database used by WARF and A.W. Peterson payroll processing centers.
  •  Formatted in most recent approved System Administrative Policy Template.

Affected Areas on Campuses

  • This policy applies to the Human Resources departments of all UW institutions.

Campus Implementation

  • All Campuses must adhere to the provisions of this policy. Institutions may not tailor to their campuses.

Additional Communication

  • No additional communication is planned at this time.

 

RESCISSION- SYS 1201, Affirmative Action Data

Background Summary of Policy

  • Similar to SYS 220, Affirmative Action Data Collection, the purpose of this policy is to ensure that Affirmative Action/Equal Employment Opportunity (AA/EEO) data is collected by all UW institutions in a manner that is consistent with federally mandated definitions using a reliable collection technique.

Rationale for Rescission

  • The provisions listed in SYS 1201, Affirmative Action Data were nearly identical to SYS 220, Affirmative Action Data Collection. Rather than maintain and revise two nearly identical policies, it was determined that the two policies should be merged into a single document to facilitate understanding of requirements and compliance.
  • SYS 1201 was part of the former University Personnel System (UPS) Policy Series, and therefore applied to all UW institutions except for UW Madison. For this reason, it was decided that SYS 220 should be maintained, as it applies to all institutions including Madison.
  • The provisions from SYS 1201 not previously included in SYS 220 have been incorporated into SYS 220 in the recent revision, so SYS 1201 is now obsolete and is therefore proposed for rescission.

policy distribution reminder: 60-day comment period

As a reminder, four policies, one procedure, and one proposed rescission included in the February institution policy distribution have feedback due on Friday, April 24:

For a detailed description of the amendments to SYS 125, SYS 126, SYS 127, and SYS 130, please see the merged policy overview document.

For a detailed description of the components of SYS 1040 and SYS 1040.A, please see the policy summary document.

To view and comment on the policies, please click on the links above. Please submit your comments (which may include attachments such as word documents, PDFs, etc.) through the links above. Doing so ensures your feedback is captured and reviewed during the post-comment period.