Policy Revision Approved

On March 31, 2020, President Cross approved revisions to SYS 102, Policy on University of Wisconsin System Array Management: Program Planning, Delivery, Review, and Reporting.

Please find a detailed description of the approved policy revisions below:

SYS 102, Policy on University of Wisconsin System Array Management Program Planning, Delivery, Review, and Reporting

This policy is effective upon approval.

Summary of Policy and Policy Revisions

SYS 102 provides guidance on academic degree program array management actions, including approvals of new programs, review of program suspensions and eliminations, individual and lateral program reviews, as well as other required reporting and approval items at the Board of Regents or UW System level. Such items may include, but are not limited to, revisions to institutional missions, establishment of new schools or colleges, and the extension of programs to other sites, including international sites.

  1. Substantive Modifications: SYS 102, Section 6.3
  • Definitions for new terms are added to the policy for clarification.
  • The changes outline the roles and responsibilities for UW System and the UW universities.
  • UW System will provide a report on all program graduates to each university each fall.
  • UW universities will report on the results of their own monitoring activities as a part of the annual Program Planning and Review Array Management Report.
  • If the university decides to retain a program, it will provide a brief justification to UW System as part of the Program Planning, Review, and Array Management Report each July.
  • Monitoring report data will be reported to the President of the UW System as well as to the Board of Regents on an annual basis.
  1. Technical Modifications: SYS 102
  • Update/clarify/conform language. These did not change the policy.
    • Clarify some language (e.g. “elimination” instead of “closure”).
    • Examples of update of language
      • Add New Programs as UW System Collaborative (HLC Consortial) programs in the section. This now shows all options in one place.
      • Add “or reinstating” to suspended programs. This is in the policy. This now shows all the options in one place.
    • Add incomplete acronyms and clean-up second use of non-acronyms (e.g. “UW” or “AVP”).
  • Change policy to comply with Higher Learning Commission and/or U.S. Department of Education policies and/or requirements.
    • Remove “degree” in most places and add “program” in some places. In general, the result is “academic program” and “degree type”.
    • Notice of Intent
      • Add “provide name of lead institution” if a UW System Collaborative (HLC Consortial) program.
    • Add “provide suggested Classification of Instructional Programs (CIP) code.”
    • Associate Degrees
      • ​Clarify that there are three separate degrees.
      • Clarify the two-step process of notification memo and then implementation memo once HLC approval is obtained.
    • Distance Delivery
      • Remove 100% distance delivery reporting.
      • Reporting will be to “add or eliminate 50% or more distance delivery.”
      • Remove assumption that face-to-face delivery will continue.
    • Direct Assessment Competency-Based Delivery
      • ​Clarify the two-step process of notification memo and then implementation memo once HLC approval is obtained.
      • Remove comment period.
      • Remove “will issue an approval or denial memo in an expeditious manner.”
    • Additional Location in Wisconsin
      • ​Details regarding any cooperative or collaborative arranges must be provided for all additional locations.
      • Remove comment period.
    • Academic Program Partnerships (update language)
      • ​Remove “consortial arrangement” and “contractual and consortial” language.
      • Update language to UW System Collaborative (HLC Consortial) programs instead of “Collaborative”.
      • Remove “will issue an approval or denial memo in an expeditious manner” for dissolving and reauthorizing as independent programs.
      • Remove “Cooperative” section.
    • “Add or eliminate”, not just “add” or “eliminate”.
    • Remove reporting of Major Code.
  • Update submission process for Existing Academic Programs and Degree Types to Online Program Planning Form. Add link to associate degree guidelines. These did not change the policy.
  • Change language for five-year period for suspended programs to reflect that the period begins on the date stated in the memo and not the memo date. The memo date can be up to a year before the suspension starts. This aligns with the rest of the policy that speaks to a five-year suspension period.
  • Add sending copy of accreditor report to APEI per SYS 175, Accreditation Visits and Reports.
  • Update reference materials available on website.
  • Update document revision history.
  • Removed “this document replaces…” language. There was a revision after the July 2016 version.

Affected Areas on Campuses

  • This policy applies to all UW System institutions in their academic degree planning and array management practices.

Campus Implementation

  • Institutions may not tailor this policy to their campuses. No additional resources are expected to be necessary to implement this policy.

Additional Communication

No further communication is planned at this time.