{"id":19255,"date":"2025-07-21T14:50:21","date_gmt":"2025-07-21T19:50:21","guid":{"rendered":"https:\/\/www.wisconsin.edu\/travel\/?p=19255"},"modified":"2025-08-26T09:25:04","modified_gmt":"2025-08-26T14:25:04","slug":"important-information-workday-legal-name-used-for-airline-tickets","status":"publish","type":"post","link":"https:\/\/www.wisconsin.edu\/travel\/2025\/07\/21\/important-information-workday-legal-name-used-for-airline-tickets\/","title":{"rendered":"Important Information: Concur HR Feed and Workday Legal Name Used for Airline Tickets"},"content":{"rendered":"<p>The Workday data feed to Concur is now live. This data feed creates and terminates employee profiles in Concur, and updates profiles daily with Workday employee data. Please ensure the Workday legal name is the same name as the government issued ID, (Driver\u2019s License with Real ID or Passport,) that will be used to travel.<\/p>\n<blockquote><p><strong>IMPORTANT:<\/strong> Airline tickets are issued in the<strong> legal name from an employee\u2019s Workday profile<\/strong>.<\/p><\/blockquote>\n<p class=\"x_xmsonormal\"><span data-olk-copy-source=\"MessageBody\">For most employees, legal name can be updated using these instructions. However, there are two known exceptions:<\/span><\/p>\n<ul type=\"disc\">\n<li class=\"x_xmsolistparagraph\"><strong>Foreign nationals<\/strong> must update their legal name in\u00a0<a title=\"Original URL: https:\/\/urldefense.com\/v3\/__https:\/kb.wisconsin.edu\/workday\/internal\/151818__;!!Mak6IKo!JbmlhbgCec4OF76Nqlyimwtncym5KqBaYr1U4ERPoXEWNHvPyIgHqsZH1dSSMHTWMcdYt4UtHA-Couhjhr72BDL2Slsy2uoJIsU_$. Click or tap if you trust this link.\" href=\"https:\/\/nam10.safelinks.protection.outlook.com\/?url=https%3A%2F%2Furldefense.com%2Fv3%2F__https%3A%2Fkb.wisconsin.edu%2Fworkday%2Finternal%2F151818__%3B!!Mak6IKo!JbmlhbgCec4OF76Nqlyimwtncym5KqBaYr1U4ERPoXEWNHvPyIgHqsZH1dSSMHTWMcdYt4UtHA-Couhjhr72BDL2Slsy2uoJIsU_%24&amp;data=05%7C02%7Calyssa.totoraitis%40wisconsin.edu%7Ce35c0730795c4c00456108dde3e80417%7C18b1f8672df046a08ad305c86000c301%7C0%7C0%7C638917307911549207%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&amp;sdata=pFpqzpr6G%2BQXiqivfn6DVrtzQ5s6%2FU9D7NbWsBC271g%3D&amp;reserved=0\" data-auth=\"NotApplicable\" data-linkindex=\"0\">Glacier<\/a><\/li>\n<li class=\"x_xmsolistparagraph\"><strong>Student employees<\/strong> may need to contact their HR department to update their legal name in campus-specific student profile systems<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong>How to Update Legal Name in Workday:<\/strong><\/p>\n<blockquote><p>Note that legal name can be different from the University preferred name, as is the case in the below example.<\/p><\/blockquote>\n<ol>\n<li>Login to <a href=\"https:\/\/www.myworkday.wisconsin.edu\/\">Workday<\/a><\/li>\n<li>Click on the icon of a person in the top right corner<\/li>\n<li>Click on \u201cView Profile\u201d in the dropdown<\/li>\n<li>Click on \u201cPersonal\u201d on the menu at the left side of the screen<\/li>\n<li>Click \u201cNames\u201d on the menu that displays\n<ol style=\"list-style-type: lower-alpha\">\n<li>Click \u201cEdit\u201d under Legal Name<\/li>\n<li>The \u201cEdit Legal Name\u201d screen will display<\/li>\n<\/ol>\n<\/li>\n<li>Complete any updates required and click \u201cSubmit\u201d<\/li>\n<li>The HR Partner will receive the update for approval<br \/>\nUpon approval it will take up to one business day for the legal name to be updated in Concur<\/li>\n<li>Do not complete your Concur booking until your Concur profile name is updated<br \/>\nFor urgent bookings, contact a Fox World Travel agent (608-710-4172)<\/li>\n<\/ol>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-19256 size-full\" src=\"https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2025\/07\/Workday-Legal-Name.png\" alt=\"\" width=\"903\" height=\"673\" srcset=\"https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2025\/07\/Workday-Legal-Name.png 903w, https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2025\/07\/Workday-Legal-Name-300x224.png 300w, https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2025\/07\/Workday-Legal-Name-768x572.png 768w\" sizes=\"auto, (max-width: 903px) 100vw, 903px\" \/><\/p>\n<p>Please reach out to your campus <a href=\"https:\/\/www.wisconsin.edu\/travel\/support\/\">travel manager<\/a> if you have any questions.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>The Workday data feed to Concur is now live. This data feed creates and terminates employee profiles in Concur, and updates profiles daily with Workday employee data. Please ensure the [&#8230;]<\/p>\n","protected":false},"author":2069,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[69,165],"tags":[],"class_list":["post-19255","post","type-post","status-publish","format-standard","hentry","category-front-page-alerts","category-workday-expense"],"_links":{"self":[{"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/posts\/19255","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/users\/2069"}],"replies":[{"embeddable":true,"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/comments?post=19255"}],"version-history":[{"count":9,"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/posts\/19255\/revisions"}],"predecessor-version":[{"id":19397,"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/posts\/19255\/revisions\/19397"}],"wp:attachment":[{"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/media?parent=19255"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/categories?post=19255"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/tags?post=19255"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}