{"id":3806,"date":"2019-11-05T14:03:55","date_gmt":"2019-11-05T20:03:55","guid":{"rendered":"https:\/\/www.wisconsin.edu\/travel\/?page_id=3806"},"modified":"2025-12-18T10:39:33","modified_gmt":"2025-12-18T16:39:33","slug":"general-travel-and-expense","status":"publish","type":"page","link":"https:\/\/www.wisconsin.edu\/travel\/general-travel-and-expense\/","title":{"rendered":"General Travel and Expense"},"content":{"rendered":"\n\t\t\t\t\t<div id=\"cfct-build-3806\" class=\"cfct-build grid\">\n\t\t\t\t\t\t<div class=\"row\"><div class=\"col-md-3 cfct-block\"><\/div><div class=\"col-md-9 cfct-block\"><\/div><\/div>\n\t\t\t\t\t<div id=\"cfct-row-d0afb303c2fc5ed4f10b7a8483cf701e\" class=\"row\">\n\t\t\t\t\t\t<div class=\"col-md-3 cfct-block\">\n\t\t\t<div class=\"cfct-module cfct-supplemental\">\n\t\t\t\t    <div class=\"cfct-mod-content\">\n<h3 class=\"cfct-mod-title\" id=\"title-cfct-module-d75b124e7fe4820b4330267f949efca8\"\">Travel Policy<\/h3>    <nav class=\"widget widget_meta\" aria-labelledby=\"title-cfct-module-d75b124e7fe4820b4330267f949efca8\">\n\n        <div class=\"menu-cfct-module-d75b124e7fe4820b4330267f949efca8-container\"><ul id = \"menu-travel-policy-procedures\" class = \"menu nav\"><li id=\"menu-item-8912\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-8912\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/general-travel-and-expense\/\">General Travel and Expense<\/a><\/li>\n<li id=\"menu-item-8911\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-8911\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/general-travel-and-expense\/air-travel\/\">Air Travel<\/a><\/li>\n<li id=\"menu-item-8915\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-8915\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/general-travel-and-expense\/lodging\/\">Lodging<\/a><\/li>\n<li id=\"menu-item-8916\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-8916\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/general-travel-and-expense\/meal-and-incidental-per-diem-allowances\/\">Meal and Incidental\/Per Diem Allowances<\/a><\/li>\n<li id=\"menu-item-8970\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-8970\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/general-travel-and-expense\/purchase-payment-miscellaneous-travel-expenses\/\">Miscellaneous Travel Expenses<\/a><\/li>\n<li id=\"menu-item-8913\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-8913\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/general-travel-and-expense\/ground-transportation\/\">Ground Transportation<\/a><\/li>\n<li id=\"menu-item-8914\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-8914\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/general-travel-and-expense\/universities-of-wisconsin-business-meals-and-events\/\">Business Meals (Formally Hosted Meals)<\/a><\/li>\n<li id=\"menu-item-8917\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-8917\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/general-travel-and-expense\/wisconsin-sales-tax-exemption\/\">Wisconsin Sales Tax Exemption<\/a><\/li>\n<li id=\"menu-item-8919\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-8919\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/general-travel-and-expense\/sales-tax-exemption-from-other-states\/\">Sales Tax Exemption From Other States<\/a><\/li>\n<\/ul><\/div>    <\/nav>\n<\/div>\n\n\t\t\t<\/div><\/div>\n\t\t\t\t\t\t<div class=\"col-md-9\">\n\t\t\t\t\t\t\t<div class=\"row\">\n\t\t\t\t\t\t\t\t<div class=\"col-md-12 cfct-block\">\n\t\t\t<div class=\"cfct-module uwsa-callout\">\n\t\t\t\t<div class=\"cfct-mod-content callout standard grey-bg\">\n    <h3 class=\"cfct-mod-title\">Policy<\/h3><p data-start=\"106\" data-end=\"480\">All travel conducted on behalf of the Universities of Wisconsin must comply with the\u00a0<strong data-start=\"191\" data-end=\"230\">UW System Travel and Expense Policy<\/strong>. Please note that individual departments or divisions may have additional requirements or restrictions that are more stringent than the UW System policy. Travelers are responsible for understanding and following both systemwide and local guidelines.<\/p>\n<p data-start=\"482\" data-end=\"596\">For questions or clarification, please reach out to your\u00a0<strong data-start=\"539\" data-end=\"566\">divisional support team<\/strong>\u00a0or\u00a0<strong data-start=\"570\" data-end=\"595\">campus travel manager<\/strong>.<\/p>\n<p><a href=\"https:\/\/www.wisconsin.edu\/uw-policies\/uw-system-administrative-policies\/travel-and-expense-general-travel-expense-policy\/\" target=\"_blank\" rel=\"noopener\">UW System Administrative Policy 405: General Travel and Expense Policy<\/a><\/p>\n<\/div>\n\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-rich-text\">\n\t\t\t\t<div class=\"cfct-mod-content copy\"><h2>Policy Highlights<\/h2>\n<ul>\n<li>Expenses must be submitted with the required supporting documentation within 90 days from the date of purchase.\n<ul>\n<li>Exceptions to this requirement (listed below) must be submitted within <span data-olk-copy-source=\"MessageBody\">90 days from the \u201carrival date\u201d listed in Workday:<\/span>\n<ul>\n<li>Registration Fee, Airfare, Group Airfare, and Lodging (Group, Student and Individual)<\/li>\n<li>Tuition\u00a0Reimbursement\u00a0or any Job-Related Training (the arrival date is the course end date)<\/li>\n<\/ul>\n<\/li>\n<li class=\"x_MsoNormal\">If an expense report is returned, <span data-olk-copy-source=\"MessageBody\">the expense report must be resubmitted within 90 days to not be taxed.<\/span><\/li>\n<\/ul>\n<\/li>\n<li>Cost Center Manager has the responsibility to determine what constitutes the most appropriate and cost-effective means of transportation.<\/li>\n<li>Those with special needs may obtain approval for exceptions to policy in compliance with reasonable accommodation laws.<\/li>\n<li>Non-employees are subject to the same travel policy as university employees.<\/li>\n<li>Cash advances must be reconciled within 30 days.<\/li>\n<li>Contracted suppliers must be used.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<\/div>\n\t\t\t<\/div><\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t<div class=\"row\">\n\t\t\t\t\t\t\t\t<div class=\"col-md-6 cfct-block\"><\/div><div class=\"col-md-6 cfct-block\"><\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t<div class=\"row\"><div class=\"col-md-12 cfct-block\"><\/div><\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t","protected":false},"excerpt":{"rendered":"","protected":false},"author":3346,"featured_media":0,"parent":0,"menu_order":2,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-3806","page","type-page","status-publish","hentry","cfct-can-haz-build"],"_links":{"self":[{"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/pages\/3806","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/users\/3346"}],"replies":[{"embeddable":true,"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/comments?post=3806"}],"version-history":[{"count":5,"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/pages\/3806\/revisions"}],"predecessor-version":[{"id":19828,"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/pages\/3806\/revisions\/19828"}],"wp:attachment":[{"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/media?parent=3806"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}