{"id":3590,"date":"2019-10-29T15:31:48","date_gmt":"2019-10-29T20:31:48","guid":{"rendered":"https:\/\/www.wisconsin.edu\/travel\/?page_id=3590"},"modified":"2026-06-04T10:07:38","modified_gmt":"2026-06-04T15:07:38","slug":"ground-transportation","status":"publish","type":"page","link":"https:\/\/www.wisconsin.edu\/travel\/general-travel-and-expense\/ground-transportation\/","title":{"rendered":"Ground Transportation"},"content":{"rendered":"\n\t\t\t\t\t<div id=\"cfct-build-3590\" class=\"cfct-build grid\">\n\t\t\t\t\t\t<div class=\"row\"><div class=\"col-md-12 cfct-block\"><\/div><\/div><div class=\"row\"><div class=\"col-md-3 cfct-block\">\n\t\t\t<div class=\"cfct-module uwsa-rich-text\">\n\t\t\t\t<div class=\"cfct-mod-content copy\"><p><a class=\"btn btn-primary btn-block btn-lg\" role=\"button\" href=\"https:\/\/my.foxworldtravel.com\/uw\/saml2\/login?redirect_url=https:\/\/my.foxworldtravel.com\/concur\/saml\"><span class=\"zuse-star-empty\"> Book Rental Car in Concur <\/span><\/a><\/p>\n<\/div>\n\t\t\t<\/div><\/div><div class=\"col-md-3 cfct-block\">\n\t\t\t<div class=\"cfct-module uwsa-rich-text\">\n\t\t\t\t<div class=\"cfct-mod-content copy\"><p><a class=\"btn btn-primary btn-block btn-lg\" role=\"button\" href=\"\/\/www.wisconsin.edu\/uw-policies\/uw-system-administrative-policies\/travel-and-expense-general-travel-expense-policy\/#V.VehicleUse\/Rental\"><span class=\"zuse-star-empty\"> Ground Transportation Policy <\/span><\/a><\/p>\n<\/div>\n\t\t\t<\/div><\/div><div class=\"col-md-3 cfct-block\">\n\t\t\t<div class=\"cfct-module uwsa-rich-text\">\n\t\t\t\t<div class=\"cfct-mod-content copy\"><p><a class=\"btn btn-primary btn-block btn-lg\" role=\"button\" href=\"https:\/\/www.wisconsin.edu\/uw-policies\/sys-425-attachment-a-reimbursement-rates\/\"><span class=\"zuse-star-empty\"> Mileage Rates <\/span><\/a><\/p>\n<\/div>\n\t\t\t<\/div><\/div><div class=\"col-md-3 cfct-block\">\n\t\t\t<div class=\"cfct-module cfct-heading\">\n\t\t\t\t<h2 class=\"cfct-mod-title\">Car Rental Contracts<\/h2>\n\t\t\t<\/div><\/div><\/div><div class=\"row\"><div class=\"col-md-3 cfct-block\">\n\t\t\t<div class=\"cfct-module cfct-supplemental\">\n\t\t\t\t    <div class=\"cfct-mod-content\">\n<h3 class=\"cfct-mod-title\" id=\"title-cfct-module-e8f2759412c2bc3c916d1e3ed57c0510\"\">Travel Policy<\/h3>    <nav class=\"widget widget_meta\" aria-labelledby=\"title-cfct-module-e8f2759412c2bc3c916d1e3ed57c0510\">\n\n        <div class=\"menu-cfct-module-e8f2759412c2bc3c916d1e3ed57c0510-container\"><ul id = \"menu-travel-policy-procedures\" class = \"menu nav\"><li id=\"menu-item-8912\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-8912\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/general-travel-and-expense\/\">General Travel and Expense<\/a><\/li>\n<li id=\"menu-item-8911\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-8911\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/general-travel-and-expense\/air-travel\/\">Air Travel<\/a><\/li>\n<li id=\"menu-item-8915\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-8915\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/general-travel-and-expense\/lodging\/\">Lodging<\/a><\/li>\n<li id=\"menu-item-8916\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-8916\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/general-travel-and-expense\/meal-and-incidental-per-diem-allowances\/\">Meal and Incidental\/Per Diem Allowances<\/a><\/li>\n<li id=\"menu-item-8970\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-8970\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/general-travel-and-expense\/purchase-payment-miscellaneous-travel-expenses\/\">Miscellaneous Travel Expenses<\/a><\/li>\n<li id=\"menu-item-8913\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-8913\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/general-travel-and-expense\/ground-transportation\/\">Ground Transportation<\/a><\/li>\n<li id=\"menu-item-8914\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-8914\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/general-travel-and-expense\/universities-of-wisconsin-business-meals-and-events\/\">Business Meals (Formally Hosted Meals)<\/a><\/li>\n<li id=\"menu-item-8917\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-8917\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/general-travel-and-expense\/wisconsin-sales-tax-exemption\/\">Wisconsin Sales Tax Exemption<\/a><\/li>\n<li id=\"menu-item-8919\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-8919\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/general-travel-and-expense\/sales-tax-exemption-from-other-states\/\">Sales Tax Exemption From Other States<\/a><\/li>\n<\/ul><\/div>    <\/nav>\n<\/div>\n\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module cfct-supplemental\">\n\t\t\t\t    <div class=\"cfct-mod-content\">\n<h3 class=\"cfct-mod-title\" id=\"title-cfct-module-2c42d895abe05d82e22c1b9d7a323d3d\"\">Related Pages<\/h3>    <nav class=\"widget widget_meta\" aria-labelledby=\"title-cfct-module-2c42d895abe05d82e22c1b9d7a323d3d\">\n\n        <div class=\"menu-cfct-module-2c42d895abe05d82e22c1b9d7a323d3d-container\"><ul id = \"menu-car-rental-pages\" class = \"menu nav\"><li id=\"menu-item-6340\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-6340\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/planning\/planning-individual-travel\/determining-the-appropriate-mode-of-transportation\/\">Determining the Appropriate Mode of Transportation<\/a><\/li>\n<li id=\"menu-item-4112\" class=\"menu-item menu-item-type-custom menu-item-object-custom menu-item-4112\"><a href=\"https:\/\/www.wisconsin.edu\/risk-management\/manual\/vuacontacts\/\">Driver Authorization Contacts by Campus<\/a><\/li>\n<li id=\"menu-item-18185\" class=\"menu-item menu-item-type-custom menu-item-object-custom menu-item-18185\"><a href=\"https:\/\/www.nationalcar.com\/enroll\/XZ78809\">Enroll in Enterprise\/National Emerald Aisle<\/a><\/li>\n<li id=\"menu-item-18957\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-18957\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/general-travel-and-expense\/ground-transportation\/enterprise-national-car-big10-rates-procedures\/\">Enterprise &amp; National Contract: BigTen Rates &amp; Procedures<\/a><\/li>\n<li id=\"menu-item-4115\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-4115\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/enterprise-uw-systems-big-10-faq\/\">Enterprise \u2013 UW System\/Big 10 FAQ<\/a><\/li>\n<li id=\"menu-item-18958\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-18958\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/general-travel-and-expense\/ground-transportation\/enterprise-commercial-trucks\/\">Enterprise Commercial Trucks<\/a><\/li>\n<li id=\"menu-item-18165\" class=\"menu-item menu-item-type-custom menu-item-object-custom menu-item-18165\"><a href=\"https:\/\/partners.rentalcar.com\/uw-student-org\/#\/student-club-organizations\">Enterprise\/National Student Organization Car Rental Reservations<\/a><\/li>\n<li id=\"menu-item-19041\" class=\"menu-item menu-item-type-custom menu-item-object-custom menu-item-19041\"><a href=\"https:\/\/www.wisconsin.edu\/uw-policies\/uw-system-administrative-policies\/vehicle-use-and-driver-authorization\/#guidance\">Guidelines for Students Driving Universities of Wisconsin Vehicles<\/a><\/li>\n<li id=\"menu-item-18956\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-18956\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/general-travel-and-expense\/ground-transportation\/state-of-wisconsin-naspo-hertz-contract-procedures\/\">Hertz Contract: State of Wisconsin\/NASPO Procedures<\/a><\/li>\n<li id=\"menu-item-14184\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-14184\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/planning\/personal-use-contracts\/\">Personal Use Contracts<\/a><\/li>\n<li id=\"menu-item-16970\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-16970\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/general-travel-and-expense\/sales-tax-exemption-from-other-states\/\">Sales Tax Exemption From Other States<\/a><\/li>\n<li id=\"menu-item-16969\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-16969\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/general-travel-and-expense\/wisconsin-sales-tax-exemption\/\">Wisconsin Sales Tax Exemption<\/a><\/li>\n<li id=\"menu-item-19040\" class=\"menu-item menu-item-type-custom menu-item-object-custom menu-item-19040\"><a href=\"https:\/\/www.wisconsin.edu\/uw-policies\/uw-system-administrative-policies\/vehicle-use-and-driver-authorization\/\">UW System Administrative Policy 615 Vehicle Use and Driver Authorization<\/a><\/li>\n<\/ul><\/div>    <\/nav>\n<\/div>\n\n\t\t\t<\/div><\/div><div class=\"col-md-6 cfct-block\">\n\t\t\t<div class=\"cfct-module uwsa-rich-text\">\n\t\t\t\t<div class=\"cfct-mod-content copy\"><h2>Policy Highlights<\/h2>\n<ul>\n<li>Enterprise\/National (Big10) and Hertz (NASPO\/WSCA) are designated University contracts\n<ul>\n<li>Student Drivers\/Student Organizations must review the contract terms to determine eligibility<\/li>\n<li>Insurance is included for domestic business use rentals under both contracts<\/li>\n<li>UW Risk Management recommends purchasing insurance with all international rentals<\/li>\n<\/ul>\n<\/li>\n<li>Booking must be done using a contract and the preferred method of booking is through a contracted travel agency, however booking directly with the vendor using the appropriate contract ID is allowed<\/li>\n<li>If you cannot obtain a rental through the University approved contracts, an alternate rental company may be used and<strong> insurance must be purchased through the rental company<\/strong><\/li>\n<li>Drivers must become an <a href=\"https:\/\/www.wisconsin.edu\/risk-management\/vehicle-use-and-driver-authorization-pages-by-institution\/\">authorized driver through Risk Management<\/a> prior to renting a vehicle, using a fleet vehicle, or driving a personal vehicle<\/li>\n<\/ul>\n<\/div>\n\t\t\t<\/div><\/div><div class=\"col-md-3 cfct-block\">\n\t\t\t<div class=\"cfct-module uwsa-rich-text\">\n\t\t\t\t<div class=\"cfct-mod-content copy\"><p><a class=\"btn btn-primary btn-block btn-lg\" role=\"button\" href=\"https:\/\/www.wisconsin.edu\/travel\/policies\/ground-transportation\/enterprise-national-car-big10-rates-procedures\/\"><span class=\"zuse-star-empty\"> Enterprise\/National Contract<\/span><\/a><img loading=\"lazy\" decoding=\"async\" class=\"img-no-border wp-image-3471  aligncenter\" src=\"https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2026\/06\/enterprisenational.png\" alt=\"Tentperpriseandnational logo\" width=\"191\" height=\"116\" \/><\/p>\n<\/div>\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-rich-text\">\n\t\t\t\t<div class=\"cfct-mod-content copy\"><p><a class=\"btn btn-primary btn-block btn-lg\" role=\"button\" href=\"\/\/www.wisconsin.edu\/travel\/policies\/ground-transportation\/state-of-wisconsin-naspo-hertz-contract-procedures\/\"><span class=\"zuse-star-empty\"> Hertz Contract <\/span><\/a><img loading=\"lazy\" decoding=\"async\" class=\"img-no-border wp-image-3471  aligncenter\" src=\"https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2026\/06\/Screenshot-2026-06-04-084533-1-e1780580822187.png\" alt=\"hertzlogo\" width=\"191\" height=\"116\" \/><\/p>\n<\/div>\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-callout\">\n\t\t\t\t<div class=\"cfct-mod-content callout standard grey-bg\">\n    <h3 class=\"cfct-mod-title\">Tools<\/h3><p><a href=\"https:\/\/www.enterprise.com\/en\/business-car-rental\/rental-reimbursement.html?msockid=2dde922bf0696fcb3dc28640f1ba6e10\" target=\"_blank\" rel=\"noopener\">Mileage Reimbursement vs. Car Rental Calculator (Enterprise)<\/a><\/p>\n<p><a href=\"https:\/\/www.wisconsin.edu\/travel\/download\/travel_policy\/car_rental\/CarRentalContractComparison2026.pdf\" target=\"_blank\" rel=\"noopener\">Car Rental Contract Comparison<\/a><\/p>\n<p><a href=\"https:\/\/fleetportal.wi.gov\/\">Fleet Portal (Check Driver Authorization)<\/a><\/p>\n<\/div>\n\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-rich-text\">\n\t\t\t\t<div class=\"cfct-mod-content copy\"><h3>Related Documents<\/h3>\n<p><strong><div class=\"doc-list\">\r\n<ul class=\"list-unstyled\"><li><span class=\"doc-icon\"><a class=\"doc-type pdf\" href=\"https:\/\/www.wisconsin.edu\/travel\/download\/archive(2)\/sfs-_expense_reports\/travel_expense_report_(ter)_help_sheets\/Vehicle-Rental-Help-Sheet.pdf\" target=\"_blank\">Expense Reporting Guide - Vehicle Rentals<span class=\"sr-only\"> pdf<\/span><\/a><\/span><\/li>\r\n<li><span class=\"doc-icon\"><a class=\"doc-type xlsx\" href=\"https:\/\/www.wisconsin.edu\/travel\/download\/Rental-Vehicle-vs-Mileage---UW-System-Calculator-TravelWIse-2023.xlsx\" target=\"_blank\">Rental Vehicle Vs Mileage - UW System Calculator <span class=\"sr-only\"> xlsx<\/span><\/a><\/span><\/li>\r\n<li><span class=\"doc-icon\"><a class=\"doc-type pdf\" href=\"https:\/\/www.wisconsin.edu\/travel\/download\/travel_policy\/car_rental\/CarRentalContractComparison2026.pdf\" target=\"_blank\">CarRentalContractComparison2026<span class=\"sr-only\"> pdf<\/span><\/a><\/span><\/li>\r\n<li><span class=\"doc-icon\"><a class=\"doc-type pdf\" href=\"https:\/\/www.wisconsin.edu\/travel\/download\/travel_policy\/car_rental\/enterprise\/national\/University-of-Wisconsin-Big-Ten-Business-Use-PS.pdf\" target=\"_blank\">University Of Wisconsin Big Ten Business Use PS<span class=\"sr-only\"> pdf<\/span><\/a><\/span><\/li>\r\n<li><span class=\"doc-icon\"><a class=\"doc-type pdf\" href=\"https:\/\/www.wisconsin.edu\/travel\/download\/travel_policy\/car_rental\/enterprise\/national\/Enterprise-Location-Surcharges.pdf\" target=\"_blank\">Enterprise Location Surcharges 2023<span class=\"sr-only\"> pdf<\/span><\/a><\/span><\/li>\r\n<\/div><\/strong><\/p>\n<p>&nbsp;<\/p>\n<\/div>\n\t\t\t<\/div><\/div><\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t","protected":false},"excerpt":{"rendered":"","protected":false},"author":3346,"featured_media":0,"parent":3806,"menu_order":3,"comment_status":"closed","ping_status":"closed","template":"page-templates\/275.3637.php","meta":{"footnotes":""},"class_list":["post-3590","page","type-page","status-publish","hentry","cfct-can-haz-build"],"_links":{"self":[{"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/pages\/3590","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/users\/3346"}],"replies":[{"embeddable":true,"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/comments?post=3590"}],"version-history":[{"count":34,"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/pages\/3590\/revisions"}],"predecessor-version":[{"id":16158,"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/pages\/3590\/revisions\/16158"}],"up":[{"embeddable":true,"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/pages\/3806"}],"wp:attachment":[{"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/media?parent=3590"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}