{"id":3550,"date":"2019-10-24T15:00:58","date_gmt":"2019-10-24T20:00:58","guid":{"rendered":"https:\/\/www.wisconsin.edu\/travel\/?page_id=3550"},"modified":"2025-11-14T14:24:05","modified_gmt":"2025-11-14T20:24:05","slug":"booking","status":"publish","type":"page","link":"https:\/\/www.wisconsin.edu\/travel\/booking\/","title":{"rendered":"Book Travel"},"content":{"rendered":"\n\t\t\t\t\t<div id=\"cfct-build-3550\" class=\"cfct-build grid\">\n\t\t\t\t\t\t<div class=\"row\"><div class=\"col-md-3 cfct-block\">\n\t\t\t<div class=\"cfct-module uwsa-callout\">\n\t\t\t\t<div class=\"cfct-mod-content callout standard no-bg\">\n    <h3 class=\"cfct-mod-title\">Book Online<\/h3><p><a class=\"btn btn-primary btn-sm \" role=\"button\" href=\"https:\/\/my.foxworldtravel.com\/uw\/saml2\/login?redirect_url=https:\/\/my.foxworldtravel.com\/concur\/saml\">Concur<\/a><\/p><\/div>\n\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-callout\">\n\t\t\t\t<div class=\"cfct-mod-content callout standard no-bg\">\n    <h3 class=\"cfct-mod-title\">Travel Agencies<\/h3><p><a class=\"btn btn-primary btn-sm \" role=\"button\" href=\"https:\/\/www.wisconsin.edu\/travel\/booking\/book-with-an-agent\/fox-world-travel\/\">Fox World Travel<\/a><\/p><\/div>\n\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-callout\">\n\t\t\t\t<div class=\"cfct-mod-content callout standard no-bg\">\n    <p><a class=\"btn btn-primary btn-sm \" role=\"button\" href=\"https:\/\/www.wisconsin.edu\/travel\/booking\/book-with-an-agent\/book-athletic-team-travel\/\">Shorts Travel (Athletics)<\/a><\/p><\/div>\n\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-callout\">\n\t\t\t\t<div class=\"cfct-mod-content callout standard no-bg\">\n    <h3 class=\"cfct-mod-title\">UW System Preferred Hotel Directory<\/h3><p><a class=\"btn btn-primary btn-sm \" target=\"_blank\" role=\"button\" href=\"https:\/\/www.wisconsin.edu\/travel\/policies\/lodging\/uw-system-hotel-directory\/\">View Directory<\/a><\/p><\/div>\n\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module cfct-supplemental\">\n\t\t\t\t    <div class=\"cfct-mod-content\">\n    <nav class=\"widget widget_meta\" >\n\n        <div class=\"menu-cfct-module-cf14b008d74cae5bd06f237207238afd-container\"><ul id = \"menu-booking\" class = \"menu nav\"><li id=\"menu-item-6863\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-6863\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/booking\/\">Book Travel<\/a><\/li>\n<li id=\"menu-item-8284\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-8284\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/booking\/agency-booking-fees\/\">Agency Booking Fees<\/a><\/li>\n<li id=\"menu-item-6864\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-6864\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/booking\/concur\/\">Book Online &#8211; Concur<\/a><\/li>\n<li id=\"menu-item-10733\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-10733\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/booking\/book-travel-for-someone-else\/\">Book Travel for Someone Else<\/a><\/li>\n<li id=\"menu-item-6866\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-has-children menu-item-6866\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/booking\/book-with-an-agent\/\">Designated Agencies<\/a>\n<ul class=\"sub-menu\">\n\t<li id=\"menu-item-7042\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-7042\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/booking\/book-with-an-agent\/fox-world-travel\/\">Fox World Travel<\/a><\/li>\n\t<li id=\"menu-item-7066\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-7066\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/booking\/book-with-an-agent\/book-athletic-team-travel\/\">Athletic Team Travel &#8211; Shorts Travel<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul><\/div>    <\/nav>\n<\/div>\n\n\t\t\t<\/div><\/div><div class=\"col-md-6 cfct-block\">\n\t\t\t<div class=\"cfct-module uwsa-rich-text\">\n\t\t\t\t<div class=\"cfct-mod-content copy\"><h3>Individual Travel<\/h3>\n<p>Most travel falls under the individual travel category, and is is defined as anywhere from 1 traveler to up to 10 travelers. (Jump to <a href=\"https:\/\/www.wisconsin.edu\/travel\/booking\/#Group\">Group Travel<\/a> or <a href=\"https:\/\/www.wisconsin.edu\/travel\/booking\/#athletic\">Athletic Travel<\/a>)<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16803\" src=\"https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2024\/06\/booking-method.png\" alt=\"\" width=\"788\" height=\"591\" \/><\/a><\/p>\n<\/div>\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-rich-text\">\n\t\t\t\t<div class=\"cfct-mod-content copy\"><h2>Individual Travel Booking Methods<\/h2>\n<p>Below are the procedures and methods that UW travelers must follow to ensure alignment with<a href=\"https:\/\/www.wisconsin.edu\/travel\/policies\/\"> UW Travel Policies<\/a>.<\/p>\n<h3>Air Travel<\/h3>\n<p>In accordance with <a href=\"https:\/\/www.wisconsin.edu\/uw-policies\/uw-system-administrative-policies\/purchase-payment-of-business-air-travel\/\">Policy 410<\/a>, all air travel must be booked by the methods below. Air travel that is booked outside of these methods (i.e. directly on airline website or through a third party booking tool) is not allowed to be reimbursed or paid with university funds.<\/p>\n<ul>\n<li>Online within <a href=\"https:\/\/www.wisconsin.edu\/travel\/booking\/concur\/\">Concur<\/a><\/li>\n<li>With a\u00a0<a href=\"https:\/\/www.wisconsin.edu\/travel\/booking\/book-with-an-agent\/\">designated agent<\/a><\/li>\n<\/ul>\n<h3>Rental Vehicles<\/h3>\n<h5>Best Practice<\/h5>\n<ul>\n<li>Online within\u00a0<a href=\"https:\/\/www.wisconsin.edu\/travel\/booking\/concur\/\">Concur<\/a><\/li>\n<li>With a\u00a0<a href=\"https:\/\/www.wisconsin.edu\/travel\/booking\/book-with-an-agent\/\">designated<\/a> agent<\/li>\n<\/ul>\n<h5>Other Options<\/h5>\n<ul>\n<li>Directly with the preferred rental agency using the UW System <a href=\"https:\/\/www.wisconsin.edu\/travel\/policies\/ground-transportation\/enterprise-national-car-big10-rates-procedures\/\">Enterprise<\/a> or\u00a0<a href=\"https:\/\/www.wisconsin.edu\/travel\/policies\/ground-transportation\/state-of-wisconsin-naspo-hertz-contract-procedures\/\">Hertz Contract<\/a>.<\/li>\n<li><\/li>\n<li>If no rental is available to the preferred agency use another rental agency, with proof (screenshot, agency email) that primary vendors were not available.<\/li>\n<\/ul>\n<h3>Lodging<\/h3>\n<p>Note: For lodging associated with a conference, see <a href=\"https:\/\/www.wisconsin.edu\/travel\/planning\/conference-travel\/\">Conference Travel<\/a><\/p>\n<h5>Best Practice<\/h5>\n<ul>\n<li>Online booking within\u00a0<a href=\"https:\/\/www.wisconsin.edu\/travel\/booking\/concur\/\">Concur<\/a><\/li>\n<li>With a\u00a0<a href=\"https:\/\/www.wisconsin.edu\/travel\/booking\/book-with-an-agent\/\">designated agent<\/a><\/li>\n<\/ul>\n<ul>\n<li>Directly with the lodging provider, ensuring your rate is below the rate maximum\n<ul>\n<li>Use the\u00a0<a href=\"https:\/\/portal.sfs.wisconsin.edu\/psc\/sfs\/EMPLOYEE\/SFS\/c\/UW_EX_CUSTOM.UW_EX_PDCALC.GBL\">Rate Calculator<\/a> to determine the rate maximum for your dates of stay and location<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h5>Airbnb:<\/h5>\n<ul>\n<li>Airbnb rentals may be utilized, and booking is done directly on airbnb.com. Other third party vendors such as VRBO are not allowed.<\/li>\n<\/ul>\n<h4>Other (Rail, Uber, Lyft, etc.)<\/h4>\n<ul>\n<li>Book directly with the provider.<\/li>\n<\/ul>\n<h2><a id=\"Group\"><\/a>Group travel<\/h2>\n<p>Group travel arrangements differ from individual reservations in the way they are reserved\/purchased and how they are paid for. \u00a0Group travel arrangements typically fit\u00a0<strong>one or more<\/strong>\u00a0of the following criteria:<\/p>\n<ul>\n<li>10 or more travelers, traveling on the same flight to and from the same destination<\/li>\n<li>Require 10 or more rooms (lodging)<\/li>\n<\/ul>\n<h3>Air Travel<\/h3>\n<p>In order to be reimbursed, air travel must be booked with Fox World Travel. Use the <a style=\"background-color: #ffffff;font-family: 'Open Sans', 'Helvetica Neue', Helvetica, Arial, sans-serif;font-size: 14px\" href=\"http:\/\/www.cvent.com\/d\/znqbn4\/2R\">group request form<\/a>\u00a0to begin the request.<\/p>\n<h3>Ground Transportation<\/h3>\n<p>Book With a Fox World Travel agent, if book in conjunction with air travel. If not booking air travel, book directly with the ground transportation company,<\/p>\n<h5><strong>Alternative Options<\/strong><\/h5>\n<ul>\n<li>Directly with the ground company. If a contract is provided, it must be submitted to the institution&#8217;s purchasing office for review and signature.<\/li>\n<\/ul>\n<h3>Lodging<\/h3>\n<h5><strong>Best Practice<\/strong><\/h5>\n<p>Book with a Fox World Travel agent.<\/p>\n<h5><strong>Alternative Options<\/strong><\/h5>\n<ul>\n<li>Directly with the lodging provider, ensuring your rate is below the rate maximum per person.\n<ul>\n<li>Use the\u00a0<a href=\"https:\/\/portal.sfs.wisconsin.edu\/psc\/sfs\/EMPLOYEE\/SFS\/c\/UW_EX_CUSTOM.UW_EX_PDCALC.GBL\">Rate Calculator<\/a>\u00a0to determine the rate maximum for your dates of stay and location.<\/li>\n<li>If a contract is provided, it must be provided to the institution&#8217;s purchasing office for review and signature.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h3><a id=\"athletic\"><\/a>Athletic Travel<\/h3>\n<h4>Air<\/h4>\n<p>In order to be reimbursed,\u00a0<strong>must be booked with Shorts<\/strong>. Use the\u00a0<a href=\"https:\/\/www.wisconsin.edu\/travel\/booking\/book-with-an-agent\/book-athletic-team-travel\/\">Shorts Travel Portal<\/a>\u00a0to begin the request.<\/p>\n<h4>Ground Transportation<\/h4>\n<h5>Best Practice<\/h5>\n<p>Book With a Shorts agent.<\/p>\n<p><strong>Alternative Options<\/strong><\/p>\n<ul>\n<li>Directly with the ground company. If a contract is provided, it must be submitted to the institution&#8217;s purchasing office for review and signature.<\/li>\n<\/ul>\n<h4>Lodging<\/h4>\n<h5><strong>Best Practice<\/strong><\/h5>\n<p>Book with a Shorts agent. Shorts can book hotel and Airbnb.<\/p>\n<ul>\n<li>Directly with the lodging provider, ensuring your rate is below the rate maximum per person.\n<ul>\n<li>Use the\u00a0<a href=\"https:\/\/portal.sfs.wisconsin.edu\/psc\/sfs\/EMPLOYEE\/SFS\/c\/UW_EX_CUSTOM.UW_EX_PDCALC.GBL\">Rate Calculator<\/a>\u00a0to determine the rate maximum for your dates of stay and location.<\/li>\n<li>If a contract is provided, it must be provided to the institution&#8217;s purchasing office for review and signature.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n\t\t\t<\/div><\/div><div class=\"col-md-3 cfct-block\">\n\t\t\t<div class=\"cfct-module uwsa-rich-text\">\n\t\t\t\t<div class=\"cfct-mod-content copy\"><div class=\"notice alert alert-info\">\n<p><strong>REAL ID:<\/strong> Effective <strong>May 7, 2025<\/strong>, every air traveler 18 years of age and older needs a REAL ID-compliant driver\u2019s license, state-issued enhanced driver\u2019s license, or another <a class=\"survey-processed\" href=\"https:\/\/www.tsa.gov\/travel\/security-screening\/identification\">acceptable form of ID\u00a0<\/a>to fly within the United States.<\/p>\n<\/div>\n<\/div>\n\t\t\t<\/div><\/div><\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t","protected":false},"excerpt":{"rendered":"","protected":false},"author":3346,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"page-templates\/275.3763.php","meta":{"footnotes":""},"class_list":["post-3550","page","type-page","status-publish","hentry","cfct-can-haz-build"],"_links":{"self":[{"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/pages\/3550","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/users\/3346"}],"replies":[{"embeddable":true,"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/comments?post=3550"}],"version-history":[{"count":3,"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/pages\/3550\/revisions"}],"predecessor-version":[{"id":17701,"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/pages\/3550\/revisions\/17701"}],"wp:attachment":[{"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/media?parent=3550"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}