{"id":13359,"date":"2022-07-06T08:41:50","date_gmt":"2022-07-06T13:41:50","guid":{"rendered":"https:\/\/www.wisconsin.edu\/travel\/?page_id=13359"},"modified":"2026-01-22T15:10:25","modified_gmt":"2026-01-22T21:10:25","slug":"uw-whitewater","status":"publish","type":"page","link":"https:\/\/www.wisconsin.edu\/travel\/support\/uw-whitewater\/","title":{"rendered":"UW- Whitewater"},"content":{"rendered":"\n\t\t\t\t\t<div id=\"cfct-build-13359\" class=\"cfct-build grid\">\n\t\t\t\t\t\t<div class=\"row\"><div class=\"col-md-12 cfct-block\"><\/div><\/div><div class=\"row\"><div class=\"col-md-3 cfct-block\">\n\t\t\t<div class=\"cfct-module cfct-module-image\">\n\t\t\t\t<a href=\"https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2022\/06\/UW-Whitewater_logo_2c_lead_hortizontal.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1850\" height=\"352\" src=\"https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2022\/06\/UW-Whitewater_logo_2c_lead_hortizontal.png\" class=\"cfct-mod-image cfct-module-image-mod-image alignnone \" alt=\"UWW Logo\" srcset=\"https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2022\/06\/UW-Whitewater_logo_2c_lead_hortizontal.png 1850w, https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2022\/06\/UW-Whitewater_logo_2c_lead_hortizontal-300x57.png 300w, https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2022\/06\/UW-Whitewater_logo_2c_lead_hortizontal-1024x195.png 1024w, https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2022\/06\/UW-Whitewater_logo_2c_lead_hortizontal-768x146.png 768w, https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2022\/06\/UW-Whitewater_logo_2c_lead_hortizontal-1536x292.png 1536w\" sizes=\"auto, (max-width: 1850px) 100vw, 1850px\" \/><\/a>\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-event-list\">\n\t\t\t\t<div class=\"listing-module event-list grey-bg \">\n    <h3>Upcoming Events<\/h3>            <ul class=\"item-list list-unstyled\">\n            <li class=\"item\">\n    <h4 class=\"item-title\" id=\"20061-title\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/event\/ears-expenses-open-house-2\/\" aria-labelledby=\"20061-title 20061-date\">EDES\/Expenses Open House<\/a><\/h4>\n    <p class=\"item-info\" id=\"20061-date\"><span class=\"item-date\"><span class=\"tribe-event-date-start\">April 8 @ 1:00 pm<\/span> - <span class=\"tribe-event-time\">2:00 pm<\/span><\/span><\/p>\n    <p class=\"item-info\"><span class=\"item-venue\"><\/span><\/p>\n    <p class=\"more-link hidden-print\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/event\/ears-expenses-open-house-2\/\" aria-labelledby=\"20061-title 20061-date\">More<\/a><\/p>\n<\/li><li class=\"item\">\n    <h4 class=\"item-title\" id=\"20053-title\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/event\/ears-expenses-open-house\/\" aria-labelledby=\"20053-title 20053-date\">EDES\/Expenses Open House<\/a><\/h4>\n    <p class=\"item-info\" id=\"20053-date\"><span class=\"item-date\"><span class=\"tribe-event-date-start\">April 15 @ 9:00 am<\/span> - <span class=\"tribe-event-time\">10:00 am<\/span><\/span><\/p>\n    <p class=\"item-info\"><span class=\"item-venue\"><\/span><\/p>\n    <p class=\"more-link hidden-print\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/event\/ears-expenses-open-house\/\" aria-labelledby=\"20053-title 20053-date\">More<\/a><\/p>\n<\/li>        <\/ul>\n    \t<\/div>\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-callout\">\n\t\t\t\t<div class=\"cfct-mod-content callout standard grey-bg\">\n    <h3 class=\"cfct-mod-title\">Virtual Expense Reimbursement Training <\/h3><p><strong>Friday December 19, 2025 @12p<\/strong><\/p>\n<p><a href=\"https:\/\/teams.microsoft.com\/l\/meetup-join\/19%3ameeting_M2Q1NjA3NTktMDY0MC00ZGZhLTlhYzctNWRkYTY5MGQ4YTYw%40thread.v2\/0?context=%7b%22Tid%22%3a%2218b1f867-2df0-46a0-8ad3-05c86000c301%22%2c%22Oid%22%3a%22c3f9c672-6374-4d7a-8032-3277d45eb75e%22%7d\">Join Teams Meeting\u00a0<\/a><\/p>\n<\/div>\n\n\t\t\t<\/div><\/div><div class=\"col-md-6 cfct-block\">\n\t\t\t<div class=\"cfct-module cfct-heading\">\n\t\t\t\t<h2 class=\"cfct-mod-title\">UW-Whitewater&#039;s Travel Page<\/h2>\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-rich-text\">\n\t\t\t\t<div class=\"cfct-mod-content copy\"><div>\n<p>Welcome to UW-Whitewater\u2019s Travel page\u2014your central hub for university-related travel information. Here, you\u2019ll find the latest travel updates, essential forms, helpful links, and other valuable resources to support your travel planning. <strong>Don\u2019t forget to explore the navigation tabs above for additional resources and information.<\/strong><\/p>\n<p>If you are new to traveling on behalf of the university, we recommend starting with our <strong>introductory Canvas course<\/strong>, which provides a comprehensive overview of the travel process. You can access the course using the link below:<\/p>\n<\/div>\n<p><strong><a href=\"https:\/\/uws-td.instructure.com\/enroll\/DEMLAH\">Canvas Travel Training<\/a><\/strong><\/p>\n<p>&nbsp;<\/p>\n<\/div>\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-tabs-accordions\">\n\t\t\t\t<h3 class=\"cfct-mod-title \">Travel Guidance<\/h3>    <div class=\"bs-accordion \">\n        <div id=\"6rujr\" class=\"panel-group\">\n        \n            <div class=\"panel panel-default \" id=\"panel_getting-started-individual-travel\">\n    <div class=\"panel-heading\" id=\"heading_getting-started-individual-travel\">\n        <h4 class=\"panel-title\"><button href=\"#getting-started-individual-travel\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"getting-started-individual-travel\">Getting Started (Individual Travel)<\/button><\/h4>    <\/div>\n    <div id=\"getting-started-individual-travel\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_getting-started-individual-travel\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <div class=\"block contentblock col-12 display-mode-full\"><div class=\"parsed-content\"><p><span style=\"color: #555555;font-family: Lato, sans-serif;font-size: 26.4px\">Things to Know Before You Travel<\/span><\/p><\/div><\/div><div class=\"block contentblock col-12 display-mode-full\"><div class=\"parsed-content\"><ol><li>Airline reservations for University-sponsored travel are required to be made either within <a href=\"https:\/\/my.foxworldtravel.com\/uw\/saml2\/login?redirect_url=https:\/\/my.foxworldtravel.com\/concur\/saml\" target=\"_blank\" rel=\"noopener\">Concur<\/a>, the online self-booking tool, or with a Travel Agent with our designated <a href=\"https:\/\/www.wisconsin.edu\/travel\/booking\/book-with-an-agent\/fox-world-travel\/\">Travel Agency<\/a>.\u00a0 <strong>Use of online brokers or search sites such as Expedia, Travelocity, Kayak, etc. are prohibited and will not be reimbursed by the University.\u00a0<\/strong><\/li><li>All non-conference site lodging reservations should be made through\u00a0<a href=\"https:\/\/my.foxworldtravel.com\/uw\/saml2\/login?redirect_url=https:\/\/my.foxworldtravel.com\/concur\/saml\" target=\"_blank\" rel=\"noopener\">Concur<\/a> or through a <a href=\"https:\/\/www.wisconsin.edu\/travel\/booking\/book-with-an-agent\/fox-world-travel\/\">Travel Agent<\/a><strong>.<\/strong><ul><li>Effective with a policy change on July 1, 2020 \u2013 UW System employees may be reimbursed for bookings done on Airbnb.\u00a0<div><strong>*<\/strong>Prior to booking, please review all cancellation policies, and check with your department to ensure compliance with departmental policies. Ultimate approval of reimbursement of Airbnb costs, including any forfeited deposits, is dependent on the University or Departmental policies. <a href=\"https:\/\/www.wisconsin.edu\/travel\/policies\/lodging\/airbnb\/\">Please click here for more information on booking with Airbnb.<\/a><\/div><\/li><li><div><strong>Use of any other online brokers or third-party sites such as hotels.com, VRBO, etc. are prohibited and will not be reimbursed by the University.\u00a0<\/strong><\/div><\/li><li>Prior to reserving conference site lodging, search Concur for the conference site hotel to determine if there is a lower rate available. If so, make your reservation within Concur.\u00a0<\/li><li>Concur displays available room types and rates directly from hotel suppliers.\u00a0 Room types and rates available are not specific to UW System and may be above what UW policy allows. Travelers must adhere to the location rate maximums and only reserve single\/standard rooms.<\/li><li>To find the\u00a0<strong>location rate maximums<\/strong>\u00a0use the\u00a0<a href=\"https:\/\/www.wisconsin.edu\/travel\/lodging-and-meal-per-diem-calculator\/\" target=\"_blank\" rel=\"noopener\">Lodging\/Meal and Incidental Calculator<\/a>.\u00a0<\/li><li>Please consult the\u00a0<a title=\"UW System Hotel Director\" href=\"https:\/\/www.wisconsin.edu\/travel\/policies\/lodging\/uw-system-hotel-directory\/\">UW System Hotel Directory<\/a>\u00a0for a complete list of contracted properties by location.\u00a0\u00a0\u00a0\u00a0\u00a0<\/li><\/ul><\/li><li>Please keep in mind the following tips regarding Meals and Incidentals:<ul><li>Receipts are not required for Meals and Incidentals Expenses.<\/li><li>If the trip does not include an overnight stay, the traveler is limited to a $15 tax reportable day trip meal allowance.\u00a0 This meal allowance can be claimed even if a meal was provided.<\/li><\/ul><\/li><li><a href=\"https:\/\/www.wisconsin.edu\/travel\/policies\/https-www-wisconsin-edu-uw-policies-uw-system-administrative-policies-headquarter-city-uw-system-sponsored-events-policy\/\" target=\"_blank\" rel=\"noopener\">Hosted Meals<\/a> must stay within meal maximums, and require itemized receipts. Tax exemption is required when the meals are hosted in WI. Visit the Interview Candidates Travel Guidelines below when hosting job candidates.<\/li><li>Rental vehicles are required to be reserved through Enterprise or National using the <a href=\"https:\/\/www.wisconsin.edu\/travel\/policies\/ground-transportation\/enterprise-national-car-big10-rates-procedures\/\">UWSA contrac<\/a>t.\u00a0<strong>Local reservations can be made directly with Janesville Enterprise. You must have an <a href=\"https:\/\/www.nationalcar.com\/enroll\/XZ78809\">Emerald Club Isle profile<\/a> in order to have the vehicle delivered.<\/strong>\u00a0Hertz may also be used under the <a href=\"https:\/\/www.wisconsin.edu\/travel\/policies\/ground-transportation\/state-of-wisconsin-naspo-hertz-contract-procedures\/\">State of Wisconsin (WSCA) contract<\/a>. To make local reservations or out of state reservations book online via <a href=\"https:\/\/my.foxworldtravel.com\/uw\/saml2\/login?redirect_url=https:\/\/my.foxworldtravel.com\/concur\/saml\">Concur<\/a> or call a <a href=\"https:\/\/www.wisconsin.edu\/travel\/booking\/book-with-an-agent\/fox-world-travel\/\">Travel Agent<\/a>.\u00a0<ul><li>Eligible renters are classified as all University authorized drivers age 18 and over. Authorized drivers 18-20 are restricted to domestic rentals only.\u00a0Rentals are limited to compact\/standard\/intermediate vehicle classes unless there are business needs that require larger classes of vehicles. Claims for reimbursement beyond standard\/intermediate vehicle classes (i.e. trucks, vans, etc.) for reasons such as transporting extra passengers, carrying cargo or bulky equipment, etc., must be explained on the expense report.<\/li><li>Driver Authorization - any person (employee, student, volunteer) who will be driving a vehicle (personally owned or rented) on University business must be authorized to drive. To become an authorized driver, review the Driver Authorization Policy and complete a Vehicle Use Agreement (VUA). Employees and students must complete an electronic VUA by logging into the Wisconsin Department of Administration <a href=\"https:\/\/fleetportal.wi.gov\/\">VUA Sign-up Portal<\/a>.\u00a0<\/li><li>Drivers are responsible for refueling vehicles prior to return with same level of fuel that they received at time of rental.\u00a0 The University will not reimburse vendor refueling or prepay fuel packages. Receipts are required for reimbursement of fuel purchased.<\/li><li>Enterprise, National, and Hertz for domestic rentals include Collision (CWD) and Liability (LDW) in their contract rates. Extra types of insurance are not reimbursable. Reservations can\u00a0be made through\u00a0<a href=\"https:\/\/my.foxworldtravel.com\/uw\/saml2\/login?redirect_url=https:\/\/my.foxworldtravel.com\/concur\/saml\" target=\"_blank\" rel=\"noopener\">Concur<\/a>\u00a0or through a\u00a0<a href=\"https:\/\/www.wisconsin.edu\/travel\/booking\/book-with-an-agent\/fox-world-travel\/\">Travel Agent<\/a><strong>.<\/strong><\/li><\/ul><\/li><li>When driving your personal vehicle for University-sponsored business, you will be reimbursed for mileage at the IRS standard mileage.\u00a0<\/li><li>University purchases are generally exempt from Wisconsin Sales and Use Tax.\u00a0 Travelers are expected to request and receive\u00a0<a href=\"https:\/\/www.wisconsin.edu\/travel\/policies\/wisconsin-sales-tax-exemption\/\" target=\"_blank\" rel=\"noopener\">Wisconsin sales tax exemption<\/a>\u00a0for travel related purchases.\u00a0 The University also has\u00a0<a href=\"https:\/\/www.wisconsin.edu\/travel\/policies\/sales-tax-exemption-from-other-states\/\" target=\"_blank\" rel=\"noopener\">sales tax exemption in other states<\/a>.\u00a0 Travelers should make a reasonable attempt to obtain sales tax exemption according to the tax authority's requirements.<\/li><li>All travel related expenses for a trip must be submitted on one e-Reimbursement within 90 days after the trip completion date or will not be reimbursed by the University.<\/li><\/ol><p>\u00a0<\/p><\/div><\/div>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_payment-methods\">\n    <div class=\"panel-heading\" id=\"heading_payment-methods\">\n        <h4 class=\"panel-title\"><button href=\"#payment-methods\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"payment-methods\">Payment Methods <\/button><\/h4>    <\/div>\n    <div id=\"payment-methods\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_payment-methods\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <h3>Approved Methods<\/h3><p>The approved methods of payment are University Corporate Travel Cards, Personal Credit Cards, and University Travel Purchasing Cards. Visit the\u00a0<a href=\"https:\/\/www.wisconsin.edu\/shared-services\/credit-card-products\/#how\">Credit Card Products Shared Services Page<\/a><\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_athletics\">\n    <div class=\"panel-heading\" id=\"heading_athletics\">\n        <h4 class=\"panel-title\"><button href=\"#athletics\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"athletics\">Athletics <\/button><\/h4>    <\/div>\n    <div id=\"athletics\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_athletics\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>To book NCAA Athletic Team Travel, Shorts Travel Agency is the University\u2019s contracted agency. Coaches and other athletic personnel travelling for NCAA reasons may also use Shorts for individual travel reservations.<\/p><h3>Getting Started<\/h3><p>CREATE YOUR PROFILE IN THE SHORT\u2019S SYSTEM. Click <a href=\"https:\/\/6e654398-4974-4574-8663-059d1fca90e0.usrfiles.com\/ugd\/6e6543_88491b544ae84bfdb29f4469cd2ec6ef.pdf\">here<\/a> for instructions on how to create your profile. All travelers\/travel arrangers are required to have a profile PRIOR to requesting travel. Make sure to enter your individual p card for any purchases and your frequent program numbers to make sure you get points for your trip! Once you are logged in, you can manage all your personal and team information, as well as view upcoming trips, all in one location. Click <a href=\"https:\/\/6e654398-4974-4574-8663-059d1fca90e0.usrfiles.com\/ugd\/6e6543_094462bce6c94ffeaedd8a36d00d8ec1.pdf\">here<\/a> for a detailed guide on the features of the travel portal.<\/p><h3>Reservation Options<\/h3><p>With the July 1, 2020 launch date \u2013 contacting an agent will be the only way to make reservations. There will not be any online booking to ensure top tier, personalized service.<\/p><p><strong>Toll Free (Athletics Travel):\u00a0<\/strong><strong>844-814-3936<\/strong><\/p><p><strong>Emai<\/strong>l:\u00a0<a href=\"mailto:uwsathletics@shortstravel.com\">UWSathletics@shortstravel.com<\/a><\/p><p>Business hours: Monday-Friday 8:00am-5:00pm Central Time<\/p><h3>Contracts\u00a0<\/h3><p>Please send all contracts to <a href=\"mailto:aramirez@uwsa.edu\">aramirez@uwsa.edu<\/a> with the following information\u00a0<\/p><ul><li>Number of Travelers\u00a0<\/li><li>Location and Dates of Travel<\/li><\/ul><h4>Resources\u00a0<\/h4><p><a href=\"https:\/\/www.wisconsin.edu\/travel\/booking\/book-with-an-agent\/book-athletic-team-travel\/\">Shorts Travel Information Page<\/a><\/p><p><a href=\"http:\/\/www.shortstravel.com\/warhawks\">Warhawks Portal\u00a0<\/a><\/p><p><a href=\"https:\/\/www.wisconsin.edu\/travel\/download\/vendor_contracts\/UW-Whitewater-Shorts-Portal-Guide.pptx\">Whitewater's Shorts Portal Guide<\/a><\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_groups\">\n    <div class=\"panel-heading\" id=\"heading_groups\">\n        <h4 class=\"panel-title\"><button href=\"#groups\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"groups\">Groups<\/button><\/h4>    <\/div>\n    <div id=\"groups\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_groups\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        \n\t\t\t\t\t<div id=\"cfct-build-6512\" class=\"cfct-build grid\">\n\t\t\t\t\t\t<div class=\"row\"><div class=\"col-md-4 cfct-block\">\n\t\t\t<div class=\"cfct-module uwsa-rich-text\">\n\t\t\t\t<div class=\"cfct-mod-content copy\"><p><a class=\"btn btn-primary btn-block btn-lg\" role=\"button\" href=\"https:\/\/my.foxworldtravel.com\/uw\/saml2\/login\"> Fox Portal <\/span><\/a><\/p>\n<\/div>\n\t\t\t<\/div><\/div><div class=\"col-md-4 cfct-block\">\n\t\t\t<div class=\"cfct-module uwsa-rich-text\">\n\t\t\t\t<div class=\"cfct-mod-content copy\"><p> <a class=\"btn btn-primary btn-block btn-lg\" role=\"button\" href=\"https:\/\/my.foxworldtravel.com\/uw\/saml2\/login?redirect_url=https:\/\/my.foxworldtravel.com\/concur\/saml\"><span class=\"zuse-star-empty\">Concur <\/span><\/a><\/p>\n<\/div>\n\t\t\t<\/div><\/div><div class=\"col-md-4 cfct-block\">\n\t\t\t<div class=\"cfct-module uwsa-rich-text\">\n\t\t\t\t<div class=\"cfct-mod-content copy\"><p> <a class=\"btn btn-primary btn-block btn-lg\" role=\"button\" href=\"https:\/\/www.wisconsin.edu\/travel\/planning\/group-travel\/\"><span class=\"zuse-star-empty\">Group Travel<\/span><\/a><\/p>\n<\/div>\n\t\t\t<\/div><\/div><\/div><div class=\"row\"><div class=\"col-md-12 cfct-block\"><\/div><\/div><div class=\"row\"><div class=\"col-md-3 cfct-block\">\n\t\t\t<div class=\"cfct-module uwsa-callout\">\n\t\t\t\t<div class=\"cfct-mod-content callout standard grey-bg\">\n    <h3 class=\"cfct-mod-title\">Higher Education Agent Team<\/h3><p><strong>Local:<\/strong> 608-710-4172<br \/><strong>Toll Free:<\/strong> 844-630-3853<br \/><strong>Email:<\/strong> <a href=\"mailto:UWtravel@foxworldtravel.com\">UWtravel@foxworldtravel.com<\/a><br \/>\u2022 Email and phone monitored 7am \u2013 7:30pm CT, Monday-Friday by Higher Ed Team<br \/>\u2022 Concur Support Chat 8am \u2013 5:30pm CT, Monday-Friday<\/p>\n<\/div>\n\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-callout\">\n\t\t\t\t<div class=\"cfct-mod-content callout standard no-bg\">\n    <h3 class=\"cfct-mod-title\">Emergency After-Hours Support<\/h3><p><strong>Hours<\/strong>: 7:30pm-7am Monday-Friday, Weekends, and Holidays<br \/><strong>Local:<\/strong> 608-710-4172<br \/><strong>Toll Free:<\/strong> 844-630-3853<\/p>\n<p><a href=\"https:\/\/www.wisconsin.edu\/travel\/booking\/agency-booking-fees\/\"><em>$20 service fee applies\u00a0<\/em><\/a><\/p>\n<\/div>\n\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module cfct-supplemental\">\n\t\t\t\t    <div class=\"cfct-mod-content\">\n<h3 class=\"cfct-mod-title\" id=\"title-cfct-module-c1aae6bd4e5ab74d18fabe6c0dc74554\"\">Fox Request Forms<\/h3>    <nav class=\"widget widget_meta\" aria-labelledby=\"title-cfct-module-c1aae6bd4e5ab74d18fabe6c0dc74554\">\n\n        <div class=\"menu-cfct-module-c1aae6bd4e5ab74d18fabe6c0dc74554-container\"><ul id = \"menu-fox-request-forms\" class = \"menu nav\"><li id=\"menu-item-17961\" class=\"menu-item menu-item-type-custom menu-item-object-custom menu-item-17961\"><a href=\"https:\/\/my.foxworldtravel.com\/uw\/saml2\/login?redirect_url=https:\/\/my.foxworldtravel.com\/uw\/travel-request\/create\">One-Time Individual Booking Request<\/a><\/li>\n<li id=\"menu-item-17962\" class=\"menu-item menu-item-type-custom menu-item-object-custom menu-item-17962\"><a href=\"https:\/\/my.foxworldtravel.com\/uw\/saml2\/login?redirect_url=https:\/\/my.foxworldtravel.com\/group-air-manager\/form-selection\/create\">Custom Booking Solution<\/a><\/li>\n<\/ul><\/div>    <\/nav>\n<\/div>\n\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module cfct-supplemental\">\n\t\t\t\t    <div class=\"cfct-mod-content\">\n<h3 class=\"cfct-mod-title\" id=\"title-cfct-module-57246447633126d5fef9ddb83dd0d6d5\"\">Booking<\/h3>    <nav class=\"widget widget_meta\" aria-labelledby=\"title-cfct-module-57246447633126d5fef9ddb83dd0d6d5\">\n\n        <div class=\"menu-cfct-module-57246447633126d5fef9ddb83dd0d6d5-container\"><ul id = \"menu-booking\" class = \"menu nav\"><li id=\"menu-item-6863\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-6863\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/booking\/\">Book Travel<\/a><\/li>\n<li id=\"menu-item-8284\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-8284\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/booking\/agency-booking-fees\/\">Agency Booking Fees<\/a><\/li>\n<li id=\"menu-item-6864\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-6864\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/booking\/concur\/\">Book Online &#8211; Concur<\/a><\/li>\n<li id=\"menu-item-10733\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-10733\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/booking\/book-travel-for-someone-else\/\">Book Travel for Someone Else<\/a><\/li>\n<li id=\"menu-item-6866\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-has-children menu-item-6866\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/booking\/book-with-an-agent\/\">Designated Agencies<\/a>\n<ul class=\"sub-menu\">\n\t<li id=\"menu-item-7042\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-7042\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/booking\/book-with-an-agent\/fox-world-travel\/\">Fox World Travel<\/a><\/li>\n\t<li id=\"menu-item-7066\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-7066\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/booking\/book-with-an-agent\/book-athletic-team-travel\/\">Athletic Team Travel &#8211; Shorts Travel<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul><\/div>    <\/nav>\n<\/div>\n\n\t\t\t<\/div><\/div><div class=\"col-md-9 cfct-block\">\n\t\t\t<div class=\"cfct-module uwsa-rich-text\">\n\t\t\t\t<div class=\"cfct-mod-content copy\"><p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-6671 alignleft\" src=\"https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2020\/06\/FWT_Logo_WEB1.jpg\" alt=\"\" width=\"155\" height=\"101\" srcset=\"https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2020\/06\/FWT_Logo_WEB1.jpg 400w, https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2020\/06\/FWT_Logo_WEB1-300x196.jpg 300w\" sizes=\"auto, (max-width: 155px) 100vw, 155px\" \/>Fox World Travel is the contracted agency for all individual and group block airfare.<\/p>\n<p>Most travel falls under the individual travel category and is defined as anywhere from 1 traveler to up to 10 travelers. Group Blocks are 10 or more travelers traveling on one flight to and from the same origin and destination, on the same dates.<\/p>\n<\/div>\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-tabs-accordions\">\n\t\t\t\t    <div class=\"bs-accordion \">\n        <div id=\"1shjc\" class=\"panel-group\">\n        \n            <div class=\"panel panel-default \" id=\"panel_book-with-an-agent\">\n    <div class=\"panel-heading\" id=\"heading_book-with-an-agent\">\n        <h4 class=\"panel-title\"><button href=\"#book-with-an-agent\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"book-with-an-agent\">Book with an Agent<\/button><\/h4>    <\/div>\n    <div id=\"book-with-an-agent\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_book-with-an-agent\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p><strong>Call:<\/strong>\u00a0 \u00a0Local: 608-710-4172<\/p><p><strong>Email<\/strong>: <a href=\"mailto:uwtravel@foxworldtravel.com\">uwtravel@foxworldtravel.com<\/a><\/p><p>Need a bit more support with your booking? Working with a consultant is recommended for those:<\/p><ul><li>Booking complex international flights<\/li><li>Booking next day\/same day air travel<\/li><li>Uncomfortable with online booking<\/li><li>Who prefer to speak to an individual or are<\/li><li>Booking airfare with a companion<\/li><\/ul>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_dedicated-agent-team\">\n    <div class=\"panel-heading\" id=\"heading_dedicated-agent-team\">\n        <h4 class=\"panel-title\"><button href=\"#dedicated-agent-team\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"dedicated-agent-team\">Dedicated Agent Team<\/button><\/h4>    <\/div>\n    <div id=\"dedicated-agent-team\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_dedicated-agent-team\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <h5>A dedicated FOX World Travel University agent team is ready to help you with flight, hotel and car rental reservations. A listing of dedicated University agents, along with a note about what their role means to them, can be found below:<\/h5><p>&nbsp;<\/p><p><strong>Clara Alvarez<\/strong><\/p><blockquote><p>I enjoy working in customer service because I enjoy connecting with other people, I enjoy helping people in anyway. I like knowing I made a task that can seem daunting and tedious, such as arranging travel, a more joyful and carefree experience.\u00a0I love traveling for the same reason, I love connecting to people, indulging in new experiences, and immersing myself in new cultures. Traveling feels magical and I plan to travel to as many places I can for new friends and new memories.<\/p><\/blockquote><p>&nbsp;<\/p><p><strong>Chandler Armon<\/strong><\/p><blockquote><p>To me customer service is about building relationships with your customers, I enjoy being able to assist a customer and satisfy their needs.Travel is a shared passion. It is exciting to learn about new places, cultures, and traditions around the globe.<\/p><\/blockquote><p>&nbsp;<\/p><p><strong>Mary Jo Bell<\/strong><\/p><blockquote><p>I like to talk to clients helping them find solutions. I like the variety of working with different people from different backgrounds.\u00a0 Things are constantly changing which sometimes can make it challenging.\u00a0 There are always new things to learn.<\/p><\/blockquote><p>&nbsp;<\/p><p><strong>Jahnaya Brooks<\/strong><\/p><blockquote><p>What I enjoy about customer service is engaging with diverse cultures and having an opportunity to provide them with an experience. What I enjoy\u00a0most about the travel industry is the ability to be able to travel with our clients as I book, change, or answer questions about their travel needs.<\/p><\/blockquote><p>&nbsp;<\/p><p><strong>Katie Dahl<\/strong><\/p><blockquote><p>I enjoy helping people the best I possibly can.\u00a0 Good customer service isn\u2019t easy to come by these days so trying hard to go above and beyond is something I strive to do.\u00a0I love that each call is different when working in the travel industry.\u00a0 You can go from helping a stranded passenger make it home for a graduation to finding an airfare that saves your customer a lot of money.\u00a0 I enjoy the variety and the challenge it brings.<\/p><\/blockquote><p>&nbsp;<\/p><p><strong>Krysta Dozier<\/strong><\/p><blockquote><p>I like being to help others and help find a solution to make their day easier.\u00a0I enjoy helping travelers fulfill their travel needs and offer options they may not know existed. It also provides me the opportunity to familiarize myself with all sorts of destinations.<\/p><\/blockquote><p><strong>Kathy Haegele<\/strong><\/p><blockquote><p>I love talking to people. I can talk to anyone about anything, and I love it!<\/p><p>People have told me that once you work in travel, it gets in your blood. I have found this so true. It opens up my mind and curiosity about different destinations. Since I started, I have loved learning about Geography, history, and different cultures.<\/p><\/blockquote><p><strong>Tarrah Kirby <\/strong><\/p><blockquote><p>I enjoy being able help people, make a positive impact in someone\u2019s day and problem solve when issues arise. Helping our travelers day to day whether it be making new arrangements or stuck in a hurricane while trying to get home, I strive to make the experience as smooth as possible for each of them.\u00a0 I also love meeting new people and hearing about their travel experiences as this also helps me grow and learn more about what maybe worked for someone vs what didn\u2019t work and I can better assist another traveler in a positive way.<\/p><p>I love being able to talk about travel, hear other people\u2019s experiences and learn from them to better assist others to the best of my ability. I enjoy hearing about the different areas of the world that people travel to and what they may be doing while they\u2019re there. The travel industry is a never-ending learning game and I always look forward to learning more about it each and every day. I never get tired of hearing about the different airlines, destinations, or experiences that my travelers go through during their adventures. To me, that\u2019s like traveling every day and getting to enjoy another little piece that the world has to offer.<\/p><\/blockquote><p>&nbsp;<\/p><p><strong>Jennifer Morrison<\/strong><\/p><blockquote><p>I like meeting and talking to new people and being able to assist them with their travel needs. I love to explore new places and experience different cultures\/foods.<\/p><p>&nbsp;<\/p><p><strong>Katie (Zelda) Schmeisser\u00a0<\/strong><\/p><\/blockquote><blockquote><p>I enjoy working in customer service because I love the opportunity to solve problems and make a positive impact on people\u2019s experiences. Working in the travel industry excites me because of the dynamic nature of travel. It also connects me with people from diverse backgrounds every day.<\/p><\/blockquote><p>&nbsp;<\/p><p><strong>Tina Wade<\/strong><\/p><blockquote><p>I like working in Customer Service because I enjoy helping people and making their lives easier. I love to travel.\u00a0 It is such a great escape.\u00a0 I have been to many countries.\u00a0 I love to work in the industry because booking travel is a big puzzle that I must put together.<\/p><\/blockquote><p>&nbsp;<\/p><p><strong>Jay Wilson<\/strong><\/p><blockquote><p>I really enjoy talking to people and I enjoy helping them with their needs. I love to travel. I love cruising and taking road trips.<\/p><\/blockquote><p>&nbsp;<\/p><p><strong>Karen Wisowaty<\/strong><\/p><blockquote><p>It\u2019s a different challenge every day so the day to day is never the same \u2013 always changing- and helping a client change a negative situation into a positive one is rewarding. I have worked in the travel industry for many years and have traveled many places, making new friends along the way while sharing our adventures. I have always enjoyed arranging trips and some of my corporate clients have become good friends throughout the years.<\/p><p>&nbsp;<\/p><p><strong>Charlotte Blassingame<\/strong><\/p><p>&nbsp;<\/p><\/blockquote><p><strong>Samantha Kozelka<\/strong><\/p><p>&nbsp;<\/p><p class=\"x_MsoNormal\">\u00a0<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_agent-chat\">\n    <div class=\"panel-heading\" id=\"heading_agent-chat\">\n        <h4 class=\"panel-title\"><button href=\"#agent-chat\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"agent-chat\">Agent Chat<\/button><\/h4>    <\/div>\n    <div id=\"agent-chat\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_agent-chat\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Live chat with an agent through the <a href=\"https:\/\/my.foxworldtravel.com\/uw\/saml2\/login\">Fox Portal<\/a> or your e-invoice.<\/p><p>Chat is available Monday-Friday 7am-10:30pm (After hours fee applies after 7:30pm)<\/p><p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17754\" src=\"https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2024\/06\/image-3.png\" alt=\"\" width=\"246\" height=\"112\" srcset=\"https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2024\/06\/image-3.png 508w, https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2024\/06\/image-3-300x137.png 300w\" sizes=\"auto, (max-width: 246px) 100vw, 246px\" \/><\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_air-invoice-retrieval\">\n    <div class=\"panel-heading\" id=\"heading_air-invoice-retrieval\">\n        <h4 class=\"panel-title\"><button href=\"#air-invoice-retrieval\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"air-invoice-retrieval\">Air Invoice Retrieval<\/button><\/h4>    <\/div>\n    <div id=\"air-invoice-retrieval\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_air-invoice-retrieval\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>For detailed information on Fox World Travel invoice retrieval, please review\u00a0<a href=\"https:\/\/www.wisconsin.edu\/travel\/download\/travel_agency_transition_2024\/JOB-AID-Fox-World-Travel-Invoice-Retrieval-Instructions.pdf\">JOB AID Fox World Travel Invoice Retrieval Instructions<\/a>.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_concur-support\">\n    <div class=\"panel-heading\" id=\"heading_concur-support\">\n        <h4 class=\"panel-title\"><button href=\"#concur-support\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"concur-support\">Concur Support<\/button><\/h4>    <\/div>\n    <div id=\"concur-support\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_concur-support\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Fox World Travel is available to support your Concur questions. Contact support via phone at 608-710-4172 or via chat in the Concur application.<\/p><p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17750\" src=\"https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2024\/06\/image-1.png\" alt=\"\" width=\"583\" height=\"334\" srcset=\"https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2024\/06\/image-1.png 981w, https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2024\/06\/image-1-300x172.png 300w, https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2024\/06\/image-1-768x441.png 768w\" sizes=\"auto, (max-width: 583px) 100vw, 583px\" \/> <img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17751\" src=\"https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2024\/06\/image.png\" alt=\"\" width=\"484\" height=\"142\" srcset=\"https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2024\/06\/image.png 1453w, https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2024\/06\/image-300x88.png 300w, https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2024\/06\/image-1024x300.png 1024w, https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2024\/06\/image-768x225.png 768w\" sizes=\"auto, (max-width: 484px) 100vw, 484px\" \/><\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_secure-payment-fox-messaging\">\n    <div class=\"panel-heading\" id=\"heading_secure-payment-fox-messaging\">\n        <h4 class=\"panel-title\"><button href=\"#secure-payment-fox-messaging\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"secure-payment-fox-messaging\">Secure Payment - Fox Messaging<\/button><\/h4>    <\/div>\n    <div id=\"secure-payment-fox-messaging\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_secure-payment-fox-messaging\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p><span class=\"doc-icon\"><a class=\"doc-type pdf\" href=\"https:\/\/www.wisconsin.edu\/travel\/download\/booking_travel\/travel_agencies\/fox_world_travel\/Fox-World-Travel-Secure-Messaging-Guide-.pdf\" target=\"_blank\">Fox World Travel Secure Messaging Guide<span class=\"sr-only\"> pdf<\/span><\/a><\/span>\r\n<\/p>                <\/div>\n    <\/div>\n<\/div>\n            \n    <\/div>\n<\/div>\n\n\n\n\t\t\t<\/div><\/div><\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_international\">\n    <div class=\"panel-heading\" id=\"heading_international\">\n        <h4 class=\"panel-title\"><button href=\"#international\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"international\">International<\/button><\/h4>    <\/div>\n    <div id=\"international\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_international\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Additional information regarding International travel such as passports, travel visas, immunization requirements, foreign currency, and insurances\u00a0may be found on\u00a0<a href=\"https:\/\/www.wisconsin.edu\/travel\/planning\/international\/\">UW TravelWIse International booking<\/a> page.\u00a0<\/p><h3 class=\"color-b\">International - Meal and Lodging Maximums\u00a0<\/h3><p>Daily meal and incidental expense per diems for all foreign locations (including all related taxes and tips) can be found using the\u00a0<a href=\"https:\/\/www.wisconsin.edu\/travel\/lodging-and-meal-per-diem-calculator\/\">Lodging\/Meal and Incidental Calculator<\/a>. If the location of travel is not listed, the 'Other' rate will apply.<\/p><p>Any meals provided by international hosts, conferences, or others cannot be claimed for reimbursement and should be noted as such within your e-Reimbursement Meals &amp; Incidentals Per Diem expenses.<\/p><p>For foreign travel, the incidental portion of the per diem varies by location. \u00a0The incidental portion includes the following expenses:<\/p><ul><li>Fees and tips given to services staff - such as restaurant wait staff, porters, baggage handlers, hotel housekeeping or other service staff, valet, train, etc.<\/li><li>Transportation between places of lodging or business to obtain meals when not obtainable within the immediate vicinity<\/li><li>Phone calls<\/li><li>Laundry, dry cleaning, etc.<\/li><li>Bottled water<\/li><\/ul><h3 class=\"color-f\">INTERNATIONAL FLIGHT RESERVATIONS &amp; FLY AMERICA RULE\/OPEN SKIES AGREEMENT<\/h3><p>Make your reservations through our contract with Travel Incorporated or Fox World Travel for groups, and take full advantage of expert international reservation services.<\/p><p>Before you purchase tickets for international travel, be aware that the Fly America Act\/Open Skies Agreement requires that Americans (University travelers) who fly internationally using funds from the federal government\u00a0<strong>(federal funds = grants)<\/strong>\u00a0utilize a U.S. flag carrier, with few exceptions.<\/p><p>Exceptions:<\/p><ul><li>When there is no nonstop or direct service offered by a U.S. carrier<\/li><li>When travel solely outside the U.S. increases the number of aircraft changes en route to more than two<\/li><li>When the passenger\u2019s travel time is extended by at least 6 hours<\/li><li>When the connecting time is 4 hours or more at an overseas interchange point<\/li><\/ul><p>Additional information on the Fly America Act and Open Skies Agreement can be found\u00a0<a href=\"https:\/\/www.gsa.gov\/policy-regulations\/policy\/travel-management-policy\/fly-america-act\">here<\/a>\u00a0and at the\u00a0<a href=\"https:\/\/www.gsa.gov\/\">U.S. General Services Administration (GSA)<\/a>.<\/p><p>\u00a0<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_job-candidates\">\n    <div class=\"panel-heading\" id=\"heading_job-candidates\">\n        <h4 class=\"panel-title\"><button href=\"#job-candidates\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"job-candidates\">Job Candidates<\/button><\/h4>    <\/div>\n    <div id=\"job-candidates\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_job-candidates\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <h3 class=\"color-b\">Interview candidates<\/h3><p>Potential candidates, although not state employees, are welcomed to campus for the purpose of interviewing for a potential position with UW-Whitewater. Candidates are subject to same UW travel policies, best business practices and process standards as employees. \u00a0Listed below are some guidelines when inviting potential candidates to campus for interviewing purposes. \u00a0<\/p><p>The Dean or non-college Department head must approve in advance the reimbursement of travel expenses related to candidate interviews for staff or faculty positions.\u00a0 Consideration for partial reimbursement is permitted, but the same consideration must be given to all candidates.<\/p><p>It is preferable for the University to arrange and direct pay most expenses for travel of an interview candidate.\u00a0 Where that is not possible, the candidate should be informed of the travel policies in advance to avoid incurring expenses that cannot be reimbursed. The <strong><a href=\"https:\/\/www.wisconsin.edu\/travel\/download\/resources(6)\/user_guides\/UWTravelWIseVisitorTravelGuide_2025.pdf\">Visitor\u2019s Travel Guide<\/a>,<\/strong>\u00a0should be sent to the candidate in advance of their trip to UWW.<\/p><h3 class=\"style-b\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/planning\/guest-travel\/\">Guidelines<\/a> - Interview Candidate &amp; Employee\/Host<\/h3><p><strong>Interview Candidate<\/strong><\/p><ul><li style=\"list-style-type: none\"><ul><li>All airfare and car rental reservations must be booked via Concur or Fox World Travel.<\/li><li>Visit the <a href=\"https:\/\/www.wisconsin.edu\/travel\/planning\/guest-travel\/\">Planning Page<\/a> to learn of the various ways to book for a Guest via Concur or with a Fox World Travel Agent.\u00a0<\/li><\/ul><\/li><\/ul><ul><li>Interview candidates are considered \"external committee members\" in Workday.\u00a0<\/li><li>Once completed, the employee contact can enter an expense report in Workday on behalf of the external committee member\/interview candidate<\/li><\/ul><p><strong>Employee\/Host<\/strong><\/p><ul><li>The employee serving as host for the meal coordinates and renders payment on behalf of interview candidate and others attending the meal<\/li><li>No more than two staff will be permitted to host a meal with the candidate<\/li><li>Meal expenses are limited to\u00a0<a href=\"https:\/\/www.wisconsin.edu\/travel\/general-travel-and-expense\/universities-of-wisconsin-business-meals-and-events\/\">Hosted Meal Rates<\/a><\/li><li>The purchase of alcoholic beverages with University administered funds is prohibited<\/li><li><p>The department or committee may want to consider having the interview candidate picked up at the airport or hotel by a staff member and using this time as an opportunity for discussion.\u00a0 This may be a less costly option than a rental car, and provide a more personalized touch to the candidate.<\/p><\/li><li>Receipts are required for hosted meals, hotel, car rental and airfare reimbursements<p>\u00a0<\/p><\/li><\/ul><h3>Resources<\/h3><p><a href=\"https:\/\/www.wisconsin.edu\/travel\/download\/resources(6)\/user_guides\/UWTravelWIseVisitorTravelGuide_2025.pdf\">Visitors Guide\u00a0<\/a><\/p><p><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/144703\">Request an External Committee Member in Workday\u00a0<\/a><\/p><p class=\"search-result-title\"><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/152804\">Create Expense Report for Non-Worker<\/a><\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_relocation\">\n    <div class=\"panel-heading\" id=\"heading_relocation\">\n        <h4 class=\"panel-title\"><button href=\"#relocation\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"relocation\">Relocation<\/button><\/h4>    <\/div>\n    <div id=\"relocation\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_relocation\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <h3 class=\"color-b\">Employee Relocation<\/h3><p>The University may reimburse relocation and\/or temporary lodging expenses for new and presently employed personnel assigned to new locations by transfer or promotion. \u00a0Approval to reimburse employee relocation expenditures must be obtained from the Dean or appropriate Division head. \u00a0Details and limitations for relocation expenses are outlined in the appointment agreement initiated by Human Resources. In accordance with IRS regulations, effective January 1, 2018, the reimbursement or payment of any relocation costs under this policy are considered taxable income and subject to applicable income and employment taxes. UW Systems recommends a general rule of 30% withholding for stipends and direct moves.<\/p><p><strong>Instructions for Departments<\/strong><\/p><p>The following circumstances should be considered:<\/p><ol><li>Are individuals skills in critically short supply?\u00a0 If yes, is payment usually available from competing employers?<\/li><li>Is the labor market tight for this particular position?<\/li><li>Does the individual rank above all other candidates in a combination of training, experience, and personal qualities?<\/li><li>Will the best qualified individual for the position be unable to accept the institutions offer for financial reasons unless relocation expenses are paid<\/li><\/ol><p><strong>Conditions for Reimbursement<\/strong>:<\/p><ul><li>The University may reimburse or pay relocation costs as noted on the <a href=\"https:\/\/www.wisconsin.edu\/uw-policies\/uw-system-administrative-policies\/relocation-household-moves-and-temporary-or-indefinite-work-assignments-3\/\">Relocation (Household Moves) and Temporary or Indefinite Work Assignments<\/a>\u00a0<\/li><li>Reimbursement for an\u00a0<abbr class=\"glossarizer_replaced\" title=\"\" data-original-title=\"Any individual who holds a faculty, academic staff, university staff, or limited appointment with any UW System institution.\">employee<\/abbr>\u2019s relocation expenses may be allowed if the distance between the new place of employment and the old residence is at least 35 miles farther than the distance between the former place of employment and the former residence, and the distance between the new and former residence is at least 35 miles. If the\u00a0<abbr class=\"glossarizer_replaced\" title=\"\" data-original-title=\"Chancellor of a UW Institution, Vice Chancellor, President of the UW System, Vice President, or delegated division dean or director who approves expense reimbursements for relocation or temporary work assignments.\">approving authority<\/abbr>\u00a0determines that a relocation is a mandatory condition of employment, the minimum distance requirements are not applicable<\/li><li>Temporary lodging may be granted as part of the overall moving reimbursement total.\u00a0 It is limited to 45 days, and must be approved by Vice Chancellor for Administrative Affairs. \u00a0\u00a0<\/li><\/ul><p><strong>Department Responsibility<\/strong>:<\/p><ul><li>Complete the Moving Pre-Approval Form found below. This form will indicate the total amount to be reimbursed to the new employee (ie. up to $2,500).\u00a0 The pre-approval form will be part of the support attached to the travel expense report (TER) submitted for reimbursement.\u00a0<\/li><li>The department can issue a stipend only. Stipends can be paid to the new employee up to 30 days in advance of their move via the reimbursement system.<\/li><li>Do not indicate that you will pay \u201cwhatever it costs\u201d.\u00a0 You should have a specific amount in mind, as this cost will be charged to your department, so please plan accordingly.<\/li><\/ul><p>Approval for reimbursement is delegated to Deans and Division heads<\/p><p><strong>Employee Responsibility<\/strong>:<\/p><ul><li>Arrange for move.<\/li><li>Stipends needed 30 days in advance of their move:\u00a0Stipends are a flat dollar award and do not require receipts or information on how it was spent. Attach a copy of your offer to demonstrate the relocation amount offered. Lastly, add a estimated withholding tax amount see guide under resources.\u00a0<\/li><\/ul><h4>Resources<\/h4><p><strong><span class=\"doc-icon\"><a class=\"doc-type pdf\" href=\"https:\/\/www.wisconsin.edu\/travel\/download\/workday\/resources\/campus_specific_documents\/uw_whitewater\/UW-Whitewater-FIllable-Relocation-Approval-Form-05202024.pdf\" target=\"_blank\">UW Whitewater Relocation\/Temporary Housing Stipend Request Form<span class=\"sr-only\"> pdf<\/span><\/a><\/span>\r\n\u00a0<\/strong><\/p><div class=\"responsiveTableOuter\"><div class=\"responsiveTableOuter\"><div class=\"responsiveTableOuter\"><div class=\"responsiveTable\"><div class=\"responsiveTableOuter\"><div class=\"responsiveTableOuter\"><div class=\"responsiveTable\"><div class=\"responsiveTableOuter\"><div>Reimbursement Guide: <a href=\"https:\/\/www.wisconsin.edu\/sfs\/download\/sfs_9.2_upgrade\/9.2_docs_and_training\/ex_-_expenses\/ex-traveler\/How-To-Add-Estimated-Tax-to-Relocation-Expense-Reports.pdf\">How to add estimated tax to relocation expense report<\/a>\u00a0<\/div><div>\u00a0<\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_reimbursement-in-workday\">\n    <div class=\"panel-heading\" id=\"heading_reimbursement-in-workday\">\n        <h4 class=\"panel-title\"><button href=\"#reimbursement-in-workday\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"reimbursement-in-workday\">Reimbursement in Workday<\/button><\/h4>    <\/div>\n    <div id=\"reimbursement-in-workday\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_reimbursement-in-workday\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Workday Expenses will be used to submit expense reports, track expense reports through the approval process, and reconcile credit card transactions. Some support staff may submit expense reports on behalf of others.<\/p><p><strong>Quick Links<\/strong><\/p><ul class=\"wp-block-list\"><li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/144693\">Create Expense Report<\/a><\/li><li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/144701\">Addressing Fraudulent Charges on a UW Credit Card<\/a><\/li><li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/144705\">Submitting Expenses on Behalf of Other Employees<\/a><\/li><li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/144706\">Find Expense Report Status and Spend Authorization Status<\/a><\/li><\/ul><p><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/search.php?q=&amp;cat=14942&amp;aud=469\">Browse Expense Reports Job Aids <\/a><\/p><p>&nbsp;<\/p><p><strong>Training\u00a0<\/strong><\/p><p><a href=\"https:\/\/uws-td.instructure.com\/enroll\/MW6GWT\">Expense Reports and Credit Cards in Workday Part 1<\/a><\/p><p><a href=\"https:\/\/uws-td.instructure.com\/enroll\/AAEE3N\">Expense Reports and Credit Cards in Workday Part 2<\/a><\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_travel-exception-process\">\n    <div class=\"panel-heading\" id=\"heading_travel-exception-process\">\n        <h4 class=\"panel-title\"><button href=\"#travel-exception-process\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"travel-exception-process\">Travel Exception Process<\/button><\/h4>    <\/div>\n    <div id=\"travel-exception-process\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_travel-exception-process\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <h3>Exception Process Considerations:<\/h3><ul><li><p>All reimbursable expenses (out of pocket and shared-liability card transactions) are to be submitted within 90 days from the date of purchase except for Registration Fees, Airfare, Group Airfare, Lodging, Tuition Reimbursement or any Job-Related Training, in which the expense must be submitted within 90 days of the arrival date listed in Workday. This also applies for any returned expense report, which must be resubmitted within 90 days of the expense report being sent back.<\/p><\/li><li><p>Exceptions will be considered tax reportable unless extenuating circumstances apply. Extenuating circumstances for employees are defined as a serious illness or other unforeseen emergency out of the control of the employee. Employee negligence and busy schedule\/workload is not an extenuating circumstance.<\/p><\/li><li><p>Expense Operation Leads have the authority to grant exceptions.<\/p><\/li><\/ul><p>KB: <a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/151853\">https:\/\/kb.wisconsin.edu\/workday\/internal\/151853<\/a><\/p><div><a name=\"steps\"><\/a><strong>Click on the links below to skip directly to a section:<\/strong><div id=\"kb-doc-TOC\"><ul><li class=\"toc-h2\"><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/151853#toc0\">Create Spend Authorization<\/a><\/li><li class=\"toc-h2\"><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/151853#toc1\">Next Steps<\/a><\/li><li class=\"toc-h2 toc-active\"><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/151853#toc2\">Additional Resources<\/a><\/li><\/ul><\/div><\/div>                <\/div>\n    <\/div>\n<\/div>\n            \n    <\/div>\n<\/div>\n\n\n\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module cfct-supplemental\">\n\t\t\t\t    <div class=\"cfct-mod-content\">\n    <nav class=\"widget widget_meta\" >\n\n        <div class=\"menu-cfct-module-9fc29d4c75df1786b3ec9d8f1ec68a7f-container\"><ul id = \"menu-uw-whitewater-resources\" class = \"menu nav\"><li id=\"menu-item-13412\" class=\"menu-item menu-item-type-custom menu-item-object-custom menu-item-13412\"><a href=\"https:\/\/uww.edu\/adminaffairs\/finance\">Financial Services<\/a><\/li>\n<li id=\"menu-item-13508\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-13508\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/general-travel-and-expense\/wisconsin-sales-tax-exemption\/\">Wisconsin Sales Tax Exemption<\/a><\/li>\n<li id=\"menu-item-13507\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-13507\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/general-travel-and-expense\/sales-tax-exemption-from-other-states\/\">Sales Tax Exemption From Other States<\/a><\/li>\n<\/ul><\/div>    <\/nav>\n<\/div>\n\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-recent-post\">\n\t\t\t\t<div class=\"listing-module post-list grey-bg\">\n    <h3>Travel Updates<\/h3>            <div class=\"row\"><ol class=\"post-archive small-with-photos feature\" start=\"1\"><li class='col-md-12 post-excerpt wp-post-20005 wp-post-type-post no-excerpt'>\n            <p class=\"post-date\">February 4, 2026<\/p>            <h2><a href=\"https:\/\/www.wisconsin.edu\/travel\/2026\/02\/04\/southwest-airlines-updates-assigned-seating-and-2026-rapid-rewards-promotion\/\">Southwest Airlines Updates: Assigned Seating and 2026 Rapid Rewards Promotion<\/a><\/h2>\n            \t                    <article >\n                                                <p>Assigned Seating Southwest Airlines implemented assigned seating for its flights beginning January 27, 2026. This change represents a shift from the airline\u2019s previous open\u2011seating model. Travelers can review details about assigned seating, fare types, and other service updates on the [&#8230;]<\/p>\n            <\/article>\n\n            <\/li><\/ol><\/div><div class=\"row\"><ol class=\"post-archive small-with-photos feature\" start=\"2\"><li class='col-md-12 post-excerpt wp-post-19907 wp-post-type-post no-excerpt'>\n            <p class=\"post-date\">January 30, 2026<\/p>            <h2><a href=\"https:\/\/www.wisconsin.edu\/travel\/2026\/01\/30\/invoice-enhancements-from-fox-world-travel\/\">Invoice Enhancements from Fox World Travel<\/a><\/h2>\n            \t                    <article >\n                                                <p>Beginning in early February, Fox World Travel will launch a custom invoice enhancement developed exclusively for the Universities of Wisconsin. Travelers and arrangers will now automatically receive invoices for voided, cancelled, and refunded airfare\u2014invoices that were not previously issued. These [&#8230;]<\/p>\n            <\/article>\n\n            <\/li><\/ol><\/div>    <\/div>\n\t\t\t<\/div><\/div><div class=\"col-md-3 cfct-block\">\n\t\t\t<div class=\"cfct-module cfct-lastupdate\">\n\t\t\t\t<div class=\"listing-module\"><p><span class=\"item-date\">Updated: 01\/22\/2026<\/span><\/p><\/div>\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-callout\">\n\t\t\t\t<div class=\"cfct-mod-content callout standard grey-bg\">\n    <h3 class=\"cfct-mod-title\">ONLINE TRAINING <\/h3><p><strong>TRAVEL BOOKING &amp; POLICY TRAINING\u00a0<\/strong><\/p>\n<p><a href=\"https:\/\/www.myworkday.com\/wisconsin\/email-universal\/inst\/17816$61\/rel-task\/2998$29489.htmld\">Travel Training Course: Booking Your Own Travel<\/a><\/p>\n<p><strong>WORKDAY EXPENSE REPORT TRAINING\u00a0<\/strong><\/p>\n<p><a href=\"https:\/\/uws-td.instructure.com\/enroll\/MW6GWT\">Expense Reports and Credit Cards in Workday Part 1<\/a><\/p>\n<p><a href=\"https:\/\/uws-td.instructure.com\/enroll\/AAEE3N\">Expense Reports and Credit Cards in Workday Part 2<\/a><\/p>\n<p><strong>CAMPUS SPECIFIC TRAINING\u00a0<\/strong><\/p>\n<p><a href=\"https:\/\/universityofwisconsin-my.sharepoint.com\/:v:\/g\/personal\/becky_kopidlansky_wisconsin_edu\/Ef7UywoqUJ1CkLvZj9pTd20B4SVLTHlM6Ts9BqunqWonoA?e=7EYiY8&amp;nav=eyJyZWZlcnJhbEluZm8iOnsicmVmZXJyYWxBcHAiOiJTdHJlYW1XZWJBcHAiLCJyZWZlcnJhbFZpZXciOiJTaGFyZURpYWxvZy1MaW5rIiwicmVmZXJyYWxBcHBQbGF0Zm9ybSI6IldlYiIsInJlZmVycmFsTW9kZSI6InZpZXcifX0%3D\">Elimination of Total Trip Accounting &#8211; Training<\/a><\/p>\n<\/div>\n\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-callout\">\n\t\t\t\t<div class=\"cfct-mod-content callout standard grey-bg\">\n    <h3 class=\"cfct-mod-title\">Contact Information<\/h3><img loading=\"lazy\" decoding=\"async\" width=\"150\" height=\"150\" src=\"https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2022\/04\/Picture1-150x150.jpg\" class=\"cfct-mod-image \" alt=\"Alma Ramirez Headshot\" \/><p><strong>UW-Whitewater Travel Manager:<\/strong><\/p>\n<p>Alma Ramirez<br \/><a href=\"mailto:alma.ramirez@wisconsin.edu\">alma.ramirez@wisconsin.edu<\/a><\/p>\n<div><a href=\"https:\/\/outlook.office.com\/bookwithme\/user\/acfd32efc9a4431ea355566e7ef697c4@wisconsin.edu?anonymous&amp;ismsaljsauthenabled&amp;ep=bwmEmailSignature\">Schedule a Meeting with Alma \u2013 Please allow 24 hours for confirmation<\/a><\/div>\n<div>\u00a0<\/div>\n<p><strong>UW Shared Services Expense Audit Team:<\/strong><br \/>Contact the audit team about your submitted expense report.\u00a0<\/p>\n<p><a title=\"mailto:GetHelpUW@support.wisconsin.edu\" href=\"mailto:GetHelpUW@support.wisconsin.edu\" data-linkindex=\"2\" data-olk-copy-source=\"MessageBody\">GetHelpUW@support.wisconsin.edu<\/a>.<\/p>\n<p>&nbsp;<\/p>\n<\/div>\n\n\t\t\t<\/div><\/div><\/div><div class=\"row\"><div class=\"col-md-3 cfct-block\"><\/div><div class=\"col-md-6 cfct-block\"><\/div><div class=\"col-md-3 cfct-block\"><\/div><\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t","protected":false},"excerpt":{"rendered":"","protected":false},"author":2069,"featured_media":0,"parent":3555,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-13359","page","type-page","status-publish","hentry","cfct-can-haz-build"],"_links":{"self":[{"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/pages\/13359","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/users\/2069"}],"replies":[{"embeddable":true,"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/comments?post=13359"}],"version-history":[{"count":41,"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/pages\/13359\/revisions"}],"predecessor-version":[{"id":13703,"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/pages\/13359\/revisions\/13703"}],"up":[{"embeddable":true,"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/pages\/3555"}],"wp:attachment":[{"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/media?parent=13359"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}