{"id":12865,"date":"2022-04-07T14:47:36","date_gmt":"2022-04-07T19:47:36","guid":{"rendered":"https:\/\/www.wisconsin.edu\/travel\/?page_id=12865"},"modified":"2026-01-22T15:11:16","modified_gmt":"2026-01-22T21:11:16","slug":"uw-river-falls-travel","status":"publish","type":"page","link":"https:\/\/www.wisconsin.edu\/travel\/uw-river-falls-travel\/","title":{"rendered":"UW &#8211; River Falls Travel"},"content":{"rendered":"\n\t\t\t\t\t<div id=\"cfct-build-12865\" class=\"cfct-build grid\">\n\t\t\t\t\t\t<div class=\"row\"><div class=\"col-md-12 cfct-block\"><\/div><\/div><div class=\"row\"><div class=\"col-md-3 cfct-block\">\n\t\t\t<div class=\"cfct-module uwsa-rich-text\">\n\t\t\t\t<div class=\"cfct-mod-content copy\"><p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium wp-image-14493\" src=\"https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2022\/10\/UWRF_Acronym_RGB-1-300x129.png\" alt=\"\" width=\"300\" height=\"129\" srcset=\"https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2022\/10\/UWRF_Acronym_RGB-1-300x129.png 300w, https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2022\/10\/UWRF_Acronym_RGB-1-768x329.png 768w, https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2022\/10\/UWRF_Acronym_RGB-1.png 958w\" sizes=\"auto, (max-width: 300px) 100vw, 300px\" \/><\/p>\n<\/div>\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module cfct-lastupdate\">\n\t\t\t\t<div class=\"listing-module\"><p><span class=\"item-date\">Updated: 01\/22\/2026<\/span><\/p><\/div>\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-callout\">\n\t\t\t\t<div class=\"cfct-mod-content callout standard grey-bg\">\n    <h3 class=\"cfct-mod-title\">Contact Information <\/h3><img loading=\"lazy\" decoding=\"async\" width=\"150\" height=\"150\" src=\"https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2022\/04\/Picture1-150x150.jpg\" class=\"cfct-mod-image \" alt=\"Alma Ramirez Headshot\" \/><p><strong>Regional Travel Manager <\/strong><\/p>\n<p>Alma Ramirez | UW Travel Office\u00a0<\/p>\n<p><a href=\"mailto:alma.ramirez@wisconsin.edu\">alma.ramirez@wisconsin.edu<\/a><\/p>\n<p><a href=\"https:\/\/outlook.office.com\/bookwithme\/user\/acfd32efc9a4431ea355566e7ef697c4@wisconsin.edu?anonymous&amp;ismsaljsauthenabled&amp;ep=bwmEmailSignature\">Schedule a meeting with me<\/a><\/p>\n<p>&nbsp;<\/p>\n<p><strong>UW Shared Services Expense Audit Team:<\/strong><br \/>Contact the audit team about your submitted expense report.\u00a0<\/p>\n<p><a title=\"mailto:GetHelpUW@support.wisconsin.edu\" href=\"mailto:GetHelpUW@support.wisconsin.edu\" data-linkindex=\"2\" data-olk-copy-source=\"MessageBody\">GetHelpUW@support.wisconsin.edu<\/a>.<\/p>\n<\/div>\n\n\t\t\t<\/div><\/div><div class=\"col-md-6 cfct-block\">\n\t\t\t<div class=\"cfct-module uwsa-rich-text\">\n\t\t\t\t<div class=\"cfct-mod-content copy\"><div>\n<p>Welcome to UW-River Fall&#8217;s Travel page\u2014your central hub for university-related travel information. Here, you\u2019ll find the latest travel updates, essential forms, helpful links, and other valuable resources to support your travel planning. <strong>Don\u2019t forget to explore the navigation tabs above for additional resources and information.<\/strong><\/p>\n<p>If you are new to traveling on behalf of the university, we recommend starting with our <strong>introductory Canvas course<\/strong>, which provides a comprehensive overview of the travel process. You can access the course using the link below:<\/p>\n<\/div>\n<p><strong><a href=\"https:\/\/uws-td.instructure.com\/enroll\/DEMLAH\">Canvas Travel Training<\/a><\/strong><\/p>\n<\/div>\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module cfct-heading\">\n\t\t\t\t<h2 class=\"cfct-mod-title\">UW River Falls Travel Page<\/h2>\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-tabs-accordions\">\n\t\t\t\t<h3 class=\"cfct-mod-title \">Travel Guidance <\/h3>    <div class=\"bs-accordion \">\n            <div class=\"accordion-all-buttons\">\n          <a href=\"#\" class=\"accordions-showall btn btn-primary btn-xs\" role=\"button\" data-panel=\"gpvmh\"><span class=\"uw-resize-full\">Open All<\/span><\/a>\n        <\/div>\n        <div id=\"gpvmh\" class=\"panel-group\">\n        \n            <div class=\"panel panel-default \" id=\"panel_getting-started\">\n    <div class=\"panel-heading\" id=\"heading_getting-started\">\n        <h4 class=\"panel-title\"><button href=\"#getting-started\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"getting-started\">Getting Started<\/button><\/h4>    <\/div>\n    <div id=\"getting-started\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_getting-started\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <div class=\"block contentblock col-12 display-mode-full\"><div class=\"parsed-content\"><p>Things to Know Before You Travel<\/p><\/div><\/div><div class=\"block contentblock col-12 display-mode-full\"><div class=\"parsed-content\"><ol><li>Discuss travel plans with your department and review budget\u00a0<\/li><li>Airline reservations for University-sponsored travel are required to be made either within <a href=\"https:\/\/www.concursolutions.com\/\" target=\"_blank\" rel=\"noopener\">Concur<\/a>, the online self-booking tool, or with a <a href=\"https:\/\/www.wisconsin.edu\/travel\/booking\/book-with-an-agent\/fox-world-travel\/\">Travel Agent<\/a>.\u00a0 <strong>Use of online brokers or search sites such as Expedia, Travelocity, Kayak, etc. are prohibited and will not be reimbursed by the University.\u00a0<\/strong><ul><li>All employees should have a Concur profile.\u00a0 If you do not have a profile, please\u00a0<a href=\"https:\/\/www.concursolutions.com\/registration\/register_form.asp?regcode=C01W73FWTCT\">register for Concur<\/a>\u00a0prior to booking travel.<\/li><li>Please visit the\u00a0<a href=\"https:\/\/www.wisconsin.edu\/travel\/booking\/concur\/\">UW TravelWIse Concur page<\/a>\u00a0for more information about the online booking tool.\u00a0<\/li><\/ul><\/li><li>All non-conference site lodging reservations should be made through <a href=\"https:\/\/www.concursolutions.com\/\" target=\"_blank\" rel=\"noopener\">Concur<\/a>\u00a0or through a\u00a0<a href=\"https:\/\/www.wisconsin.edu\/travel\/booking\/book-with-an-agent\/travel-incorporated\/\">Travel Agent <\/a><strong>.<\/strong><ul><li>Effective with a policy change on July 1, 2020 \u2013 UW System employees may be reimbursed for bookings done on Airbnb.\u00a0<div><strong>*<\/strong>Prior to booking, please review all cancellation policies, and check with your department to ensure compliance with departmental policies. Ultimate approval of reimbursement of Airbnb costs, including any forfeited deposits, is dependent on the University or Departmental policies.\u00a0<a href=\"https:\/\/www.wisconsin.edu\/travel\/policies\/lodging\/airbnb\/\">Please click here for more information on booking with Airbnb.<\/a><\/div><\/li><li><div><strong>Use of any other online brokers or third-party sites such as hotels.com are prohibited and will not be reimbursed by the University.\u00a0<\/strong><\/div><\/li><li>Prior to reserving conference site lodging, search Concur for the conference site hotel to determine if there is a lower rate available. If so, make your reservation within Concur.\u00a0<\/li><li>Concur displays available room types and rates directly from hotel suppliers.\u00a0 Room types and rates available are not specific to UW System and may be above what UW policy allows. Travelers must adhere to the location rate maximums and only reserve single\/standard rooms.<\/li><li>To find the\u00a0<strong>location rate maximums<\/strong>\u00a0use the\u00a0<a href=\"https:\/\/per-diem-calculator-a007.betty.app\/\" target=\"_blank\" rel=\"noopener\">Lodging\/Meal and Incidental Calculator<\/a>.\u00a0<\/li><li>Please consult the\u00a0<a title=\"UW System Hotel Director\" href=\"https:\/\/www.wisconsin.edu\/travel\/policies\/lodging\/uw-system-hotel-directory\/\">UW System Hotel Directory<\/a>\u00a0for a complete list of contracted properties by lohttps:\/\/www.wisconsin.edu\/travel\/lodging-and-meal-per-diem-calculator\/cation.\u00a0\u00a0\u00a0\u00a0\u00a0<\/li><\/ul><\/li><li>Please keep in mind the following tips regarding Meals and Incidentals:<ul><li>Receipts are not required for Meals and Incidentals Expenses.<\/li><li>If the trip does not include an overnight stay, the traveler is limited to a $15 tax reportable day trip meal allowance.\u00a0 This meal allowance can be claimed even if a meal was provided.<\/li><\/ul><\/li><li><a href=\"https:\/\/www.wisconsin.edu\/travel\/policies\/https-www-wisconsin-edu-uw-policies-uw-system-administrative-policies-headquarter-city-uw-system-sponsored-events-policy\/\" target=\"_blank\" rel=\"noopener\">Hosted Meals<\/a>\u00a0must stay within meal maximums, and require itemized receipts. Tax exemption is required when the meals are hosted in WI. Visit the Interview Candidates Travel Guidelines below when hosting job candidates.<\/li><li>Rental vehicles are required to be reserved through Enterprise, National or Hertz using <a href=\"https:\/\/www.concursolutions.com\/\" target=\"_blank\" rel=\"noopener\">Concur<\/a>\u00a0or through a\u00a0<a href=\"https:\/\/www.wisconsin.edu\/travel\/booking\/book-with-an-agent\/fox-world-travel\/\">Travel Agent<\/a><strong>.<\/strong> \u00a0<ul><li>Eligible renters are classified as all University authorized drivers age 18 and over. Authorized drivers 18-20 are restricted to domestic rentals only.\u00a0Rentals are limited to compact\/standard\/intermediate vehicle classes unless there are business needs that require larger classes of vehicles. Claims for reimbursement beyond standard\/intermediate vehicle classes (i.e. trucks, vans, etc.) for reasons such as transporting extra passengers, carrying cargo or bulky equipment, etc., must be explained on the expense report.<\/li><li>Any person (employee, student, volunteer) who will be driving a vehicle (personally owned or rented) on University business must be authorized to drive. To become an authorized driver, review the Driver Authorization Policy and complete a Vehicle Use Agreement (VUA). Employees and students must complete an electronic VUA by logging into the Wisconsin Department of Administration\u00a0<a href=\"https:\/\/fleetportal.wi.gov\/\">VUA Sign-up Portal<\/a>.\u00a0<\/li><li>Drivers are responsible for refueling vehicles prior to return with same level of fuel that they received at time of rental.\u00a0 The University will not reimburse vendor refueling or prepay fuel packages. Receipts are required for reimbursement of fuel purchased.<\/li><li>Enterprise, National, and Hertz for domestic rentals include Collision (CWD) and Liability (LDW) in their contract rates. Extra types of insurance are not reimbursable.<\/li><\/ul><\/li><li>When choosing to drive your personal vehicle for University-sponsored business, you will be reimbursed for mileage at the IRS standard mileage.\u00a0<\/li><li>University purchases are generally exempt from Wisconsin Sales and Use Tax.\u00a0 Travelers are expected to request and receive\u00a0<a href=\"https:\/\/www.wisconsin.edu\/travel\/policies\/wisconsin-sales-tax-exemption\/\" target=\"_blank\" rel=\"noopener\">Wisconsin sales tax exemption<\/a>\u00a0for travel related purchases.\u00a0 The University also has\u00a0<a href=\"https:\/\/www.wisconsin.edu\/travel\/policies\/sales-tax-exemption-from-other-states\/\" target=\"_blank\" rel=\"noopener\">sales tax exemption in other states<\/a>.\u00a0 Travelers should make a reasonable attempt to obtain sales tax exemption according to the tax authority's requirements.<\/li><li>All travel related expenses for a trip must be submitted on one e-Reimbursement within 90 days after the trip completion date or will not be reimbursed by the University.<\/li><\/ol><\/div><\/div>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_payment-methods\">\n    <div class=\"panel-heading\" id=\"heading_payment-methods\">\n        <h4 class=\"panel-title\"><button href=\"#payment-methods\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"payment-methods\">Payment Methods <\/button><\/h4>    <\/div>\n    <div id=\"payment-methods\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_payment-methods\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <h3>Approved Methods<\/h3><p>The approved methods of payment are University Corporate Travel Cards, Personal Credit Cards, and University Travel Purchasing Cards. Visit the <a href=\"https:\/\/www.wisconsin.edu\/shared-services\/credit-card-products\/#how\">Credit Card Products Shared Services Page<\/a><\/p><p>\u00a0<\/p><p>\u00a0<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_athletics\">\n    <div class=\"panel-heading\" id=\"heading_athletics\">\n        <h4 class=\"panel-title\"><button href=\"#athletics\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"athletics\">Athletics <\/button><\/h4>    <\/div>\n    <div id=\"athletics\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_athletics\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>To book NCAA Athletic Team Travel, Shorts Travel Agency is the University\u2019s contracted agency. Coaches and other athletic personnel travelling for NCAA reasons may also use Shorts for individual travel reservations.<\/p><h3>Getting Started<\/h3><p>CREATE YOUR PROFILE IN THE SHORT\u2019S SYSTEM. Click\u00a0<a href=\"https:\/\/6e654398-4974-4574-8663-059d1fca90e0.usrfiles.com\/ugd\/6e6543_88491b544ae84bfdb29f4469cd2ec6ef.pdf\">here<\/a>\u00a0for instructions on how to create your profile. All travelers\/travel arrangers are required to have a profile PRIOR to requesting travel. Make sure to enter your individual p card for any purchases and your frequent program numbers to make sure you get points for your trip! Once you are logged in, you can manage all your personal and team information, as well as view upcoming trips, all in one location. Click\u00a0<a href=\"https:\/\/6e654398-4974-4574-8663-059d1fca90e0.usrfiles.com\/ugd\/6e6543_094462bce6c94ffeaedd8a36d00d8ec1.pdf\">here<\/a>\u00a0for a detailed guide on the features of the travel portal.<\/p><h3>Reservation Options<\/h3><p>With the July 1, 2020 launch date \u2013 contacting an agent will be the only way to make reservations. There will not be any online booking to ensure top tier, personalized service.<\/p><p><strong>Toll Free (Athletics Travel):\u00a0<\/strong><strong>844-814-3936<\/strong><\/p><p><strong>Emai<\/strong>l:\u00a0<a href=\"mailto:uwsathletics@shortstravel.com\">UWSathletics@shortstravel.com<\/a><\/p><p>Business hours: Monday-Friday 8:00am-5:00pm Central Time<\/p><h4>RESOURCES\u00a0<\/h4><p><a href=\"https:\/\/www.wisconsin.edu\/travel\/booking\/book-with-an-agent\/book-athletic-team-travel\/\">Shorts Travel Information Page<\/a><\/p><table><tbody><tr><td><a href=\"http:\/\/www.shortstravel.com\/falcons\">www.shortstravel.com\/falcons<\/a><\/td><td><span class=\"doc-icon\"><a class=\"doc-type pptx\" href=\"https:\/\/www.wisconsin.edu\/travel\/download\/vendor_contracts\/UW-River-Falls-Shorts-Portal-Guide.pptx\" target=\"_blank\" rel=\"noopener\">UW River Falls Shorts Portal Guide<\/a><\/span><\/td><\/tr><\/tbody><\/table>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_group-travel-10\">\n    <div class=\"panel-heading\" id=\"heading_group-travel-10\">\n        <h4 class=\"panel-title\"><button href=\"#group-travel-10\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"group-travel-10\">Group Travel 10+<\/button><\/h4>    <\/div>\n    <div id=\"group-travel-10\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_group-travel-10\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <h3>Type of Travel<\/h3><p>Group Blocks are defined as 10 or more tickets with one airline via a special contract, where the travelers are on the same flights round trip and one form of payment is used for all tickets. All the tickets are held at the same price and can be ticketed at a later date.\u00a0 Group Blocks are<strong>\u00a0serviced by\u00a0<a href=\"https:\/\/www.wisconsin.edu\/travel\/booking\/book-with-an-agent\/fox-world-travel\/\">Fox World Travel<\/a>.\u00a0<\/strong><\/p><h3>Reservation Process<\/h3><p>To begin the process of booking a group block, please fill out the group block form. A dedicated Fox World Travel group agent will be in contact with you shortly to begin the group block sourcing and contract process.<\/p><ul><li>Each type of group group must have a primary travel coordinator and a backup. The group travel coordinator and backup will be the sole group contacts with the travel agency regarding their group arrangement.<\/li><li>Coordinate with your institution\u2019s Purchasing Card Administrator to raise purchasing card transaction limits to cover anticipated group costs well in advance of ticketing deadlines and until transactions are posted.<\/li><li>Ensure that a UW authorized purchasing agent signs all letters of agreement or contracts when necessary, and the approved documents are sent to the travel agency in accordance with deadlines provided<\/li><\/ul><p><a href=\"https:\/\/my.foxworldtravel.com\/uw\/saml2\/login\">Group Block Form<\/a><\/p><p>See:\u00a0<span class=\"doc-icon\"><a class=\"doc-type pdf\" href=\"https:\/\/www.wisconsin.edu\/travel\/download\/UW-group-block-process--.pdf\" target=\"_blank\" rel=\"noopener\">Fox World Travel - Group Block User Guide<\/a><\/span><\/p><h5>Contact:<\/h5><p><b>Group Block Dedicated Team Business Hours:\u00a0<\/b>7:30am-5 pm CST Monday-Friday, excluding Holiday.<br \/><b>After Hours Emergency Support<\/b>\u00a0is available outside these hours, including weekend and Holiday Coverage<br \/><b>Direct phone:<\/b>\u00a0(920) 933-4180<\/p><p><a href=\"https:\/\/my.foxworldtravel.com\/uw\/saml2\/login?redirect_url=https:\/\/my.foxworldtravel.com\/group-air-manager\/group-block-client-temp\/create\">Group Block Request Form<\/a><\/p><p>\u00a0<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_international\">\n    <div class=\"panel-heading\" id=\"heading_international\">\n        <h4 class=\"panel-title\"><button href=\"#international\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"international\">International <\/button><\/h4>    <\/div>\n    <div id=\"international\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_international\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Additional information regarding International travel such as passports, travel visas, immunization requirements, foreign currency, and insurances\u00a0may be found on\u00a0<a href=\"https:\/\/www.wisconsin.edu\/travel\/planning\/international\/\">UW TravelWIse International booking<\/a> page.\u00a0<\/p><h3 class=\"color-b\">International - Meal and Lodging Maximums\u00a0<\/h3><p>Daily meal and incidental expense per diems for all foreign locations (including all related taxes and tips) can be found using the\u00a0<a href=\"https:\/\/portal.sfs.wisconsin.edu\/psc\/sfs\/EMPLOYEE\/SFS\/c\/UW_EX_CUSTOM.UW_EX_PDCALC.GBL\">Lodging\/Meal and Incidental Calculator<\/a>. If the location of travel is not listed, the 'Other' rate will apply.<\/p><p>Any meals provided by international hosts, conferences, or others cannot be claimed for reimbursement and should be noted as such within your e-Reimbursement Meals &amp; Incidentals Per Diem expenses.<\/p><p>For foreign travel, the incidental portion of the per diem varies by location. \u00a0The incidental portion includes the following expenses:<\/p><ul><li>Fees and tips given to services staff - such as restaurant wait staff, porters, baggage handlers, hotel housekeeping or other service staff, valet, train, etc.<\/li><li>Transportation between places of lodging or business to obtain meals when not obtainable within the immediate vicinity<\/li><li>Phone calls<\/li><li>Laundry, dry cleaning, etc.<\/li><li>Bottled water<\/li><\/ul><h3 class=\"color-f\">INTERNATIONAL FLIGHT RESERVATIONS &amp; FLY AMERICA RULE\/OPEN SKIES AGREEMENT<\/h3><p>Make your reservations through our contract with Travel Incorporated or Fox World Travel for groups, and take full advantage of expert international reservation services.<\/p><p>Before you purchase tickets for international travel, be aware that the Fly America Act\/Open Skies Agreement requires that Americans (University travelers) who fly internationally using funds from the federal government\u00a0<strong>(federal funds = grants)<\/strong>\u00a0utilize a U.S. flag carrier, with few exceptions.<\/p><p>Exceptions:<\/p><ul><li>When there is no nonstop or direct service offered by a U.S. carrier<\/li><li>When travel solely outside the U.S. increases the number of aircraft changes en route to more than two<\/li><li>When the passenger\u2019s travel time is extended by at least 6 hours<\/li><li>When the connecting time is 4 hours or more at an overseas interchange point<\/li><\/ul><p>Additional information on the Fly America Act and Open Skies Agreement can be found\u00a0<a href=\"https:\/\/www.gsa.gov\/policy-regulations\/policy\/travel-management-policy\/fly-america-act\">here<\/a>\u00a0and at the\u00a0<a href=\"https:\/\/www.gsa.gov\/\">U.S. General Services Administration (GSA)<\/a>.<\/p><p>\u00a0<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_tax-exemption\">\n    <div class=\"panel-heading\" id=\"heading_tax-exemption\">\n        <h4 class=\"panel-title\"><button href=\"#tax-exemption\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"tax-exemption\">Tax Exemption <\/button><\/h4>    <\/div>\n    <div id=\"tax-exemption\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_tax-exemption\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p><a href=\"https:\/\/www.wisconsin.edu\/travel\/policies\/wisconsin-sales-tax-exemption\/\">Tax Exemption Page<\/a><\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_job-candidates\">\n    <div class=\"panel-heading\" id=\"heading_job-candidates\">\n        <h4 class=\"panel-title\"><button href=\"#job-candidates\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"job-candidates\">Job Candidates <\/button><\/h4>    <\/div>\n    <div id=\"job-candidates\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_job-candidates\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <h3 class=\"style-b\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/planning\/guest-travel\/\">Guidelines<\/a> - Interview Candidate &amp; Employee\/Host Bookings\u00a0<\/h3><p><strong>Interview Candidate<\/strong><\/p><ul><li>All travel reservations must be booked via Concur or Fox World Travel.<\/li><li>Interview candidates are considered non-employees<\/li><li>Once completed, the employee contact can enter an e-Reimbursement on behalf of the non-employee\/interview candidate<\/li><li>Necessary information to complete the form:<ul><li>Non-employee full legal name and mailing address<\/li><li>University funding string<\/li><li>Date of first purchase for which reimbursement will be requested<\/li><\/ul><\/li><\/ul><p><strong>Employee\/Host<\/strong><\/p><ul><li>The employee serving as host for the meal coordinates and renders payment on behalf of interview candidate and others attending the meal<\/li><li>No more than two or three staff will be permitted to host a meal with the candidate unless an exception has been granted by the Chancellor's office\u00a0<\/li><li>Meal expenses are limited to\u00a0<a href=\"https:\/\/www.wisconsin.edu\/travel\/general-travel-and-expense\/universities-of-wisconsin-business-meals-and-events\/\">Hosted Meal Rates<\/a><\/li><li>The purchase of alcoholic beverages with University administered funds is prohibited<\/li><li><p>The department or committee may want to consider having the interview candidate picked up at the airport or hotel by a staff member and using this time as an opportunity for discussion.\u00a0 This may be a less costly option than a rental car, and provide a more personalized touch to the candidate.<\/p><\/li><li>Itemized receipts are required for hosted meals, hotel, car rental and airfare reimbursements<p>\u00a0<\/p><\/li><\/ul><h3>Resources<\/h3><p><strong><span class=\"doc-icon\"><a class=\"doc-type pdf\" href=\"https:\/\/www.wisconsin.edu\/travel\/download\/resources(6)\/user_guides\/UWTravelWIseVisitorTravelGuide_2025.pdf\" target=\"_blank\" rel=\"noopener\">UW Travel Policy Guide - For Guests<span class=\"sr-only\">pdf<\/span><\/a><\/span><\/strong><\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_reimbursement-in-workday\">\n    <div class=\"panel-heading\" id=\"heading_reimbursement-in-workday\">\n        <h4 class=\"panel-title\"><button href=\"#reimbursement-in-workday\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"reimbursement-in-workday\">Reimbursement in Workday<\/button><\/h4>    <\/div>\n    <div id=\"reimbursement-in-workday\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_reimbursement-in-workday\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Workday Expenses will be used to submit expense reports, track expense reports through the approval process, and reconcile credit card transactions. Some support staff may submit expense reports on behalf of others.<\/p><p><strong>Quick Links<\/strong><\/p><ul class=\"wp-block-list\"><li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/144693\">Create Expense Report<\/a><\/li><li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/144701\">Addressing Fraudulent Charges on a UW Credit Card<\/a><\/li><li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/144705\">Submitting Expenses on Behalf of Other Employees<\/a><\/li><li><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/144706\">Find Expense Report Status and Spend Authorization Status<\/a><\/li><\/ul><p><a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/search.php?cat=14942\">Browse Expense Reports Job Aids for Finance Professionals<\/a><\/p><p>\u00a0<\/p><p><strong>Training\u00a0<\/strong><\/p><p><a href=\"https:\/\/uws-td.instructure.com\/enroll\/MW6GWT\">Expense Reports and Credit Cards in Workday Part 1<\/a><\/p><p><a href=\"https:\/\/uws-td.instructure.com\/enroll\/AAEE3N\">Expense Reports and Credit Cards in Workday Part 2<\/a><\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_sustainability\">\n    <div class=\"panel-heading\" id=\"heading_sustainability\">\n        <h4 class=\"panel-title\"><button href=\"#sustainability\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"sustainability\">Sustainability <\/button><\/h4>    <\/div>\n    <div id=\"sustainability\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_sustainability\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p><a href=\"https:\/\/www.wisconsin.edu\/travel\/planning\/sustainable-travel\/%20\">Sustainable Travel<\/a><\/p>                <\/div>\n    <\/div>\n<\/div>\n            \n    <\/div>\n<\/div>\n\n\n\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-recent-post\">\n\t\t\t\t\n<div class=\"listing-module post-list grey-bg\">\n    <h3>Latest Travel News<\/h3>        <ul class=\"item-list list-unstyled\">\n                <li class=\"item\">\n            <h4 class=\"item-title\" id=\"20071-title\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/2026\/03\/13\/american-airlines-bonus-loyalty-points-promotion-march-3-april-30\/\">American Airlines Bonus Loyalty Points Promotion \u2013 March 3\u2013April 30<\/a><\/h4>\n                \n                        <p class=\"item-info\">\n\n                \n                                <span class=\"item-date\">March 13, 2026<\/span>\n                \n            <\/p>\n            \n                            <p class=\"item-excerpt\"><p>American Airlines is offering a limited-time \u201cReady, Set, Jet\u201d promotion that allows travelers to earn bonus AAdvantage\u00ae Loyalty Points on [&#8230;]<\/p>\n<\/p><p class=\"more-link hidden-print\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/2026\/03\/13\/american-airlines-bonus-loyalty-points-promotion-march-3-april-30\/\" aria-labelledby=\"20071-title\">More<\/span><\/a><\/p>\n                    <\/li>\n\n                        <li class=\"item\">\n            <h4 class=\"item-title\" id=\"20005-title\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/2026\/02\/04\/southwest-airlines-updates-assigned-seating-and-2026-rapid-rewards-promotion\/\">Southwest Airlines Updates: Assigned Seating and 2026 Rapid Rewards Promotion<\/a><\/h4>\n                \n                        <p class=\"item-info\">\n\n                \n                                <span class=\"item-date\">February 4, 2026<\/span>\n                \n            <\/p>\n            \n                            <p class=\"item-excerpt\"><p>Assigned Seating Southwest Airlines implemented assigned seating for its flights beginning January 27, 2026. This change represents a shift from [&#8230;]<\/p>\n<\/p><p class=\"more-link hidden-print\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/2026\/02\/04\/southwest-airlines-updates-assigned-seating-and-2026-rapid-rewards-promotion\/\" aria-labelledby=\"20005-title\">More<\/span><\/a><\/p>\n                    <\/li>\n\n                        <li class=\"item\">\n            <h4 class=\"item-title\" id=\"19907-title\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/2026\/01\/30\/invoice-enhancements-from-fox-world-travel\/\">Invoice Enhancements from Fox World Travel<\/a><\/h4>\n                \n                        <p class=\"item-info\">\n\n                \n                                <span class=\"item-date\">January 30, 2026<\/span>\n                \n            <\/p>\n            \n                            <p class=\"item-excerpt\"><p>Beginning in early February, Fox World Travel will launch a custom invoice enhancement developed exclusively for the Universities of Wisconsin. [&#8230;]<\/p>\n<\/p><p class=\"more-link hidden-print\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/2026\/01\/30\/invoice-enhancements-from-fox-world-travel\/\" aria-labelledby=\"19907-title\">More<\/span><\/a><\/p>\n                    <\/li>\n\n                    <\/ul>\n    <\/div>\n\t\t\t<\/div><\/div><div class=\"col-md-3 cfct-block\">\n\t\t\t<div class=\"cfct-module uwsa-callout\">\n\t\t\t\t<div class=\"cfct-mod-content callout standard no-bg\">\n    <h3 class=\"cfct-mod-title\">Online Training <\/h3><p><strong>TRAVEL BOOKING &amp; POLICY TRAINING\u00a0<\/strong><\/p>\n<p><a href=\"https:\/\/uws-td.instructure.com\/enroll\/DEMLAH\">Canvas Travel Training Course<\/a><\/p>\n<p><strong>WORKDAY EXPENSE REPORT TRAINING\u00a0<\/strong><\/p>\n<p><a href=\"https:\/\/uws-td.instructure.com\/enroll\/MW6GWT\">Expense Reports and Credit Cards in Workday Part 1<\/a><\/p>\n<p><a href=\"https:\/\/uws-td.instructure.com\/enroll\/AAEE3N\">Expense Reports and Credit Cards in Workday Part 2<\/a><\/p>\n<p>&nbsp;<\/p>\n<\/div>\n\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-event-list\">\n\t\t\t\t<div class=\"listing-module event-list grey-bg \">\n    <h3>Upcoming Events<\/h3>            <ul class=\"item-list list-unstyled\">\n            <li class=\"item\">\n    <h4 class=\"item-title\" id=\"20061-title\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/event\/ears-expenses-open-house-2\/\" aria-labelledby=\"20061-title 20061-date\">EDES\/Expenses Open House<\/a><\/h4>\n    <p class=\"item-info\" id=\"20061-date\"><span class=\"item-date\"><span class=\"tribe-event-date-start\">April 8 @ 1:00 pm<\/span> - <span class=\"tribe-event-time\">2:00 pm<\/span><\/span><\/p>\n    <p class=\"item-info\"><span class=\"item-venue\"><\/span><\/p>\n    <p class=\"more-link hidden-print\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/event\/ears-expenses-open-house-2\/\" aria-labelledby=\"20061-title 20061-date\">More<\/a><\/p>\n<\/li><li class=\"item\">\n    <h4 class=\"item-title\" id=\"20053-title\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/event\/ears-expenses-open-house\/\" aria-labelledby=\"20053-title 20053-date\">EDES\/Expenses Open House<\/a><\/h4>\n    <p class=\"item-info\" id=\"20053-date\"><span class=\"item-date\"><span class=\"tribe-event-date-start\">April 15 @ 9:00 am<\/span> - <span class=\"tribe-event-time\">10:00 am<\/span><\/span><\/p>\n    <p class=\"item-info\"><span class=\"item-venue\"><\/span><\/p>\n    <p class=\"more-link hidden-print\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/event\/ears-expenses-open-house\/\" aria-labelledby=\"20053-title 20053-date\">More<\/a><\/p>\n<\/li>        <\/ul>\n    \t<\/div>\n\t\t\t<\/div><\/div><\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t","protected":false},"excerpt":{"rendered":"","protected":false},"author":3346,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-12865","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/pages\/12865","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/users\/3346"}],"replies":[{"embeddable":true,"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/comments?post=12865"}],"version-history":[{"count":31,"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/pages\/12865\/revisions"}],"predecessor-version":[{"id":19888,"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/pages\/12865\/revisions\/19888"}],"wp:attachment":[{"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/media?parent=12865"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}