{"id":11277,"date":"2021-08-31T16:29:10","date_gmt":"2021-08-31T21:29:10","guid":{"rendered":"https:\/\/www.wisconsin.edu\/travel\/?page_id=11277"},"modified":"2025-02-05T08:32:16","modified_gmt":"2025-02-05T14:32:16","slug":"uw-la-crosse-travel-faqs","status":"publish","type":"page","link":"https:\/\/www.wisconsin.edu\/travel\/uw-la-crosse-travel-faqs\/","title":{"rendered":"UW La Crosse Travel &amp; Expense FAQs"},"content":{"rendered":"\n\t\t\t\t\t<div id=\"cfct-build-11277\" class=\"cfct-build grid\">\n\t\t\t\t\t\t<div class=\"row\"><div class=\"col-md-12 cfct-block\">\n\t\t\t<div class=\"cfct-module uwsa-tabs-accordions\">\n\t\t\t\t<h3 class=\"cfct-mod-title \">Meal & incidental expense per diem allowance<\/h3>    <div class=\"bs-accordion \">\n            <div class=\"accordion-all-buttons\">\n          <a href=\"#\" class=\"accordions-showall btn btn-primary btn-xs\" role=\"button\" data-panel=\"726pg\"><span class=\"uw-resize-full\">Open All<\/span><\/a>\n        <\/div>\n        <div id=\"726pg\" class=\"panel-group\">\n        \n            <div class=\"panel panel-default \" id=\"panel_what-is-a-meal-incidental-expense-mie-per-diem-allowance-and-how-do-i-qualify-to-receive-this\">\n    <div class=\"panel-heading\" id=\"heading_what-is-a-meal-incidental-expense-mie-per-diem-allowance-and-how-do-i-qualify-to-receive-this\">\n        <h4 class=\"panel-title\"><button href=\"#what-is-a-meal-incidental-expense-mie-per-diem-allowance-and-how-do-i-qualify-to-receive-this\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"what-is-a-meal-incidental-expense-mie-per-diem-allowance-and-how-do-i-qualify-to-receive-this\">What is a Meal & Incidental Expense (M&IE) per diem allowance and how do I qualify to receive this?<\/button><\/h4>    <\/div>\n    <div id=\"what-is-a-meal-incidental-expense-mie-per-diem-allowance-and-how-do-i-qualify-to-receive-this\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_what-is-a-meal-incidental-expense-mie-per-diem-allowance-and-how-do-i-qualify-to-receive-this\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Individual University business travelers are eligible to receive a meal & incidental expense (M&IE) per diem allowance whenever travel requires an overnight stay. The M&IE per diem allowance covers individual, out-of-pocket meals and incidental expenses.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_what-does-the-mie-per-diem-allowance-include\">\n    <div class=\"panel-heading\" id=\"heading_what-does-the-mie-per-diem-allowance-include\">\n        <h4 class=\"panel-title\"><button href=\"#what-does-the-mie-per-diem-allowance-include\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"what-does-the-mie-per-diem-allowance-include\">What does the M&IE per diem allowance include?<\/button><\/h4>    <\/div>\n    <div id=\"what-does-the-mie-per-diem-allowance-include\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_what-does-the-mie-per-diem-allowance-include\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>The M&IE per diem allowance includes all meals as well as incidental expenses defined as:<\/p><ul><li>Fees and tips given to restaurant wait staff, bell hops, porters, baggage handlers, hotel housekeeping, valet, service staff on trains or ships.<\/li><li>Transportation between places of lodging or business and places where meals are taken.<\/li><li>Laundry, dry cleaning, and pressing of clothing<\/li><li>Mailing and other expenses associated with filing expense reports<\/li><li>Bottled water (for international travel needs)<\/li><\/ul>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_what-if-im-only-gone-a-portion-of-the-day-do-i-get-an-mie-per-diem-allowance\">\n    <div class=\"panel-heading\" id=\"heading_what-if-im-only-gone-a-portion-of-the-day-do-i-get-an-mie-per-diem-allowance\">\n        <h4 class=\"panel-title\"><button href=\"#what-if-im-only-gone-a-portion-of-the-day-do-i-get-an-mie-per-diem-allowance\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"what-if-im-only-gone-a-portion-of-the-day-do-i-get-an-mie-per-diem-allowance\">What if I\u2019m only gone a portion of the day, do I get an M&IE per diem allowance?<\/button><\/h4>    <\/div>\n    <div id=\"what-if-im-only-gone-a-portion-of-the-day-do-i-get-an-mie-per-diem-allowance\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_what-if-im-only-gone-a-portion-of-the-day-do-i-get-an-mie-per-diem-allowance\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Day trip travel without an overnight stay does not qualify for the M&IE per diem allowance.\u00a0 If your day travel requires you to spend money for a meal(s), the approving authority may authorize a $15 day trip meal allowance.\u00a0 This allowance is tax reportable to you.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_do-i-need-to-provide-receipts-for-my-mie-per-diem-allowance\">\n    <div class=\"panel-heading\" id=\"heading_do-i-need-to-provide-receipts-for-my-mie-per-diem-allowance\">\n        <h4 class=\"panel-title\"><button href=\"#do-i-need-to-provide-receipts-for-my-mie-per-diem-allowance\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"do-i-need-to-provide-receipts-for-my-mie-per-diem-allowance\">Do I need to provide receipts for my M&IE per diem allowance?<\/button><\/h4>    <\/div>\n    <div id=\"do-i-need-to-provide-receipts-for-my-mie-per-diem-allowance\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_do-i-need-to-provide-receipts-for-my-mie-per-diem-allowance\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>The M&IE per diem allowance does not require receipts for payment.\u00a0 Do not submit receipts to the University for M&IE per diem.\u00a0 The I.R.S. does recommend\u00a0that all business travelers retain receipts for any business travel expenses incurred for personal tax filing purposes.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_can-i-authorize-less-that-the-mie-per-diem-allowance-for-the-location\">\n    <div class=\"panel-heading\" id=\"heading_can-i-authorize-less-that-the-mie-per-diem-allowance-for-the-location\">\n        <h4 class=\"panel-title\"><button href=\"#can-i-authorize-less-that-the-mie-per-diem-allowance-for-the-location\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"can-i-authorize-less-that-the-mie-per-diem-allowance-for-the-location\">Can I authorize less that the M&IE per diem allowance for the location?<\/button><\/h4>    <\/div>\n    <div id=\"can-i-authorize-less-that-the-mie-per-diem-allowance-for-the-location\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_can-i-authorize-less-that-the-mie-per-diem-allowance-for-the-location\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>No. \u00a0The reimbursement plan has been designed to fairly compensate all travelers. While the rate maximums apply to all, the supervisor or approving authority may limit a travelers\u00a0<strong>overall trip budget<\/strong>.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_i-give-my-students-meal-money-and-have-them-sign-a-sheet-do-i-now-pay-them-a-mie-per-diem\">\n    <div class=\"panel-heading\" id=\"heading_i-give-my-students-meal-money-and-have-them-sign-a-sheet-do-i-now-pay-them-a-mie-per-diem\">\n        <h4 class=\"panel-title\"><button href=\"#i-give-my-students-meal-money-and-have-them-sign-a-sheet-do-i-now-pay-them-a-mie-per-diem\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"i-give-my-students-meal-money-and-have-them-sign-a-sheet-do-i-now-pay-them-a-mie-per-diem\">I give my students meal money and have them sign a sheet, do I now pay them a M&IE per diem?<\/button><\/h4>    <\/div>\n    <div id=\"i-give-my-students-meal-money-and-have-them-sign-a-sheet-do-i-now-pay-them-a-mie-per-diem\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_i-give-my-students-meal-money-and-have-them-sign-a-sheet-do-i-now-pay-them-a-mie-per-diem\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>No. \u00a0A M&IE per diem allowance is only allowed for individual travelers that incur meal and incidentals\u00a0expenses as a result of over-night travel, pay\u00a0out-of-pocket and file for their own reimbursement. \u00a0If a student traveler does the above, they would file for their own M&IE per diem reimbursement. \u00a0If you continue to provide this for the student, they cannot.<\/p><p>When a University group leader provides money to students\u00a0(or members of a team)\u00a0for purchase of their own meal the expense limits fall under the same limit structure as Headquarter City and UW Sponsored Events. \u00a0The amount of meal money given should be reasonable and in keeping to the type of student activity\/travel and meals being provided.<\/p><p>All meal expenses must be supported by itemized receipts. \u00a0In cases where meal money is given to students to purchase a meal on their own, the standard signature form, signed by the student to acknowledge the receipt of meal money, will be used\u00a0in lieu of the restaurant receipt.<\/p><p>The maximum rates,\u00a0including gratuity and tax,\u00a0by location and meal expense type\u00a0are:<\/p><div class=\"responsiveTableOuter\"><div class=\"responsiveTable\"><table border=\"1\"><thead><tr><td valign=\"top\" width=\"359\"><p>Expense<\/p><\/td><td valign=\"top\" width=\"359\"><p>Within Wisconsin<\/p><\/td><td valign=\"top\" width=\"359\"><p>\u00a0Outside Wisconsin<\/p><\/td><\/tr><\/thead><tbody><tr><td valign=\"top\" width=\"359\"><p>Breakfast<\/p><\/td><td valign=\"top\" width=\"359\"><p>$12<\/p><\/td><td valign=\"top\" width=\"359\"><p>$15<\/p><\/td><\/tr><tr><td valign=\"top\" width=\"359\"><p>Lunch<\/p><\/td><td valign=\"top\" width=\"359\"><p>$18<\/p><\/td><td valign=\"top\" width=\"359\"><p>$23<\/p><\/td><\/tr><tr><td valign=\"top\" width=\"359\"><p>Dinner<\/p><\/td><td valign=\"top\" width=\"359\"><p>$30<\/p><\/td><td valign=\"top\" width=\"359\"><p>$37<\/p><\/td><\/tr><tr><td valign=\"top\" width=\"359\"><p>Refreshments\/Break<\/p><\/td><td valign=\"top\" width=\"359\"><p>$10<\/p><\/td><td valign=\"top\" width=\"359\"><p>$10<\/p><\/td><\/tr><\/tbody><\/table><\/div><\/div><div id=\"tm-i-give-my-students-meal-money-and-have-them-sign-a-sheet--do-i-now-pay-them-a-m-ie-per-diem-\" class=\"toggleMe-content\"><div class=\"parsed-content\"><p>\u00a0<\/p><\/div><\/div>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_what-if-im-hosting-a-meal-for-a-guest-job-interview-candidate-student-or-recruit\">\n    <div class=\"panel-heading\" id=\"heading_what-if-im-hosting-a-meal-for-a-guest-job-interview-candidate-student-or-recruit\">\n        <h4 class=\"panel-title\"><button href=\"#what-if-im-hosting-a-meal-for-a-guest-job-interview-candidate-student-or-recruit\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"what-if-im-hosting-a-meal-for-a-guest-job-interview-candidate-student-or-recruit\">What if I\u2019m hosting a meal for a guest, job interview candidate, student, or recruit?<\/button><\/h4>    <\/div>\n    <div id=\"what-if-im-hosting-a-meal-for-a-guest-job-interview-candidate-student-or-recruit\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_what-if-im-hosting-a-meal-for-a-guest-job-interview-candidate-student-or-recruit\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>An individual traveler\u2019s personal meal &amp; incidental expense (M&amp;IE) per diem allowance\u00a0<strong>cannot\u00a0<\/strong>be used to pay for items related\u00a0to University\u00a0Sponsored Events or any other related business entertainment activity that includes meals, food or beverages whether the expense is incurred\u00a0in travel status or at the headquarter location.<\/p><p>Meal limits, receipt requirements and other documentation for hosting expenses is part of the\u00a0<a href=\"https:\/\/www.wisconsin.edu\/travel\/policies\/https-www-wisconsin-edu-uw-policies-uw-system-administrative-policies-headquarter-city-uw-system-sponsored-events-policy\/\" target=\"_blank\" rel=\"noopener\">UW Headquarter City &amp; Sponsored Events policy<\/a>. \u00a0Please review the requirements.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_do-we-pay-a-mie-per-diem-allowance-to-student-or-non-employees-traveling-for-the-university\">\n    <div class=\"panel-heading\" id=\"heading_do-we-pay-a-mie-per-diem-allowance-to-student-or-non-employees-traveling-for-the-university\">\n        <h4 class=\"panel-title\"><button href=\"#do-we-pay-a-mie-per-diem-allowance-to-student-or-non-employees-traveling-for-the-university\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"do-we-pay-a-mie-per-diem-allowance-to-student-or-non-employees-traveling-for-the-university\">Do we pay a M&IE per diem allowance to student or non-employees traveling for the University?<\/button><\/h4>    <\/div>\n    <div id=\"do-we-pay-a-mie-per-diem-allowance-to-student-or-non-employees-traveling-for-the-university\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_do-we-pay-a-mie-per-diem-allowance-to-student-or-non-employees-traveling-for-the-university\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Yes, the M&IE per diem allowance is applicable to all\u00a0individuals that travel for University purposes.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            \n    <\/div>\n<\/div>\n\n\n\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-tabs-accordions\">\n\t\t\t\t<h3 class=\"cfct-mod-title \">Headquarter city & UW sponsored events<\/h3>    <div class=\"bs-accordion \">\n            <div class=\"accordion-all-buttons\">\n          <a href=\"#\" class=\"accordions-showall btn btn-primary btn-xs\" role=\"button\" data-panel=\"v1hyz\"><span class=\"uw-resize-full\">Open All<\/span><\/a>\n        <\/div>\n        <div id=\"v1hyz\" class=\"panel-group\">\n        \n            <div class=\"panel panel-default \" id=\"panel_i-have-a-small-food-and-beverage-budget-for-a-conference-that-im-arranging-do-i-have-to-use-the-new-rate-maximums\">\n    <div class=\"panel-heading\" id=\"heading_i-have-a-small-food-and-beverage-budget-for-a-conference-that-im-arranging-do-i-have-to-use-the-new-rate-maximums\">\n        <h4 class=\"panel-title\"><button href=\"#i-have-a-small-food-and-beverage-budget-for-a-conference-that-im-arranging-do-i-have-to-use-the-new-rate-maximums\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"i-have-a-small-food-and-beverage-budget-for-a-conference-that-im-arranging-do-i-have-to-use-the-new-rate-maximums\">I have a small food and beverage budget for a conference that I\u2019m arranging do I have to use the new rate maximums?<\/button><\/h4>    <\/div>\n    <div id=\"i-have-a-small-food-and-beverage-budget-for-a-conference-that-im-arranging-do-i-have-to-use-the-new-rate-maximums\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_i-have-a-small-food-and-beverage-budget-for-a-conference-that-im-arranging-do-i-have-to-use-the-new-rate-maximums\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>No. \u00a0When making food and beverage arrangements you do not have to spend the maximum amount per meal. Let the food and beverage staff know what your budget is and request food and beverage options that align with your budget. \u00a0If you are accustomed to using a hotel\u2019s \u201cstate rate menu\u201d to stay within your budget, you can continue to request that.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_if-i-take-two-students-out-for-a-meal-how-do-i-get-reimbursed-for-this-cost\">\n    <div class=\"panel-heading\" id=\"heading_if-i-take-two-students-out-for-a-meal-how-do-i-get-reimbursed-for-this-cost\">\n        <h4 class=\"panel-title\"><button href=\"#if-i-take-two-students-out-for-a-meal-how-do-i-get-reimbursed-for-this-cost\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"if-i-take-two-students-out-for-a-meal-how-do-i-get-reimbursed-for-this-cost\">If I take two students out for a meal how do I get reimbursed for this cost?<\/button><\/h4>    <\/div>\n    <div id=\"if-i-take-two-students-out-for-a-meal-how-do-i-get-reimbursed-for-this-cost\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_if-i-take-two-students-out-for-a-meal-how-do-i-get-reimbursed-for-this-cost\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>These type of meal expenditures are considered \u201chosted meals\u201d. \u00a0Meal maximums and policy requirements\u00a0for hosting a meal\u00a0are the same as what is contained within the\u00a0<a href=\"https:\/\/www.wisconsin.edu\/travel\/policies\/https-www-wisconsin-edu-uw-policies-uw-system-administrative-policies-headquarter-city-uw-system-sponsored-events-policy\/\" target=\"_blank\" rel=\"noopener\">Headquarter City and UW Sponsored Events\u00a0Policy<\/a>.<\/p><p>All hosted meal expenses must be supported by a business purpose, itemized receipts and a list of attendees. The meal purchase(s)\u00a0should be reasonable, need not be at the maximum amount, and in keeping with the\u00a0type of student activity\/travel and meals being provided.<\/p><p>The maximum rates,\u00a0including gratuity and tax, by location and meal expense type\u00a0are:<\/p><div class=\"responsiveTableOuter\"><div class=\"responsiveTable\"><table border=\"1\"><thead><tr><td valign=\"top\" width=\"188\"><p>Expense<\/p><\/td><td valign=\"top\" width=\"188\"><p>Within Wisconsin<\/p><\/td><td valign=\"top\" width=\"188\"><p>\u00a0Outside Wisconsin<\/p><\/td><\/tr><\/thead><tbody><tr><td valign=\"top\" width=\"188\"><p>Breakfast<\/p><\/td><td valign=\"top\" width=\"188\"><p>$12<\/p><\/td><td valign=\"top\" width=\"188\"><p>$15<\/p><\/td><\/tr><tr><td valign=\"top\" width=\"188\"><p>Lunch<\/p><\/td><td valign=\"top\" width=\"188\"><p>$18<\/p><\/td><td valign=\"top\" width=\"188\"><p>$23<\/p><\/td><\/tr><tr><td valign=\"top\" width=\"188\"><p>Dinner<\/p><\/td><td valign=\"top\" width=\"188\"><p>$30<\/p><\/td><td valign=\"top\" width=\"188\"><p>$37<\/p><\/td><\/tr><tr><td valign=\"top\" width=\"188\"><p>Refreshments\/Break<\/p><\/td><td valign=\"top\" width=\"188\"><p>$10<\/p><\/td><td valign=\"top\" width=\"188\"><p>$10<\/p><\/td><\/tr><\/tbody><\/table><\/div><\/div>                <\/div>\n    <\/div>\n<\/div>\n            \n    <\/div>\n<\/div>\n\n\n\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-tabs-accordions\">\n\t\t\t\t<h3 class=\"cfct-mod-title \">Travel Policy<\/h3>    <div class=\"bs-accordion \">\n            <div class=\"accordion-all-buttons\">\n          <a href=\"#\" class=\"accordions-showall btn btn-primary btn-xs\" role=\"button\" data-panel=\"f4wdm\"><span class=\"uw-resize-full\">Open All<\/span><\/a>\n        <\/div>\n        <div id=\"f4wdm\" class=\"panel-group\">\n        \n            <div class=\"panel panel-default \" id=\"panel_i-prefer-to-drive-rather-than-fly-can-i-get-paid-mileage\">\n    <div class=\"panel-heading\" id=\"heading_i-prefer-to-drive-rather-than-fly-can-i-get-paid-mileage\">\n        <h4 class=\"panel-title\"><button href=\"#i-prefer-to-drive-rather-than-fly-can-i-get-paid-mileage\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"i-prefer-to-drive-rather-than-fly-can-i-get-paid-mileage\">I prefer to drive rather than fly, can I get paid mileage?<\/button><\/h4>    <\/div>\n    <div id=\"i-prefer-to-drive-rather-than-fly-can-i-get-paid-mileage\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_i-prefer-to-drive-rather-than-fly-can-i-get-paid-mileage\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>The university will pay for the most economical form of transportation to reach your business destination and return. That will often be by air for out of state business. If you elect to travel by car, that\u2019s a personal choice and your reimbursement will be limited to the lowest cost. You will have to provide a cost comparison which includes airfare and all related air expenses (airport parking, taxi from airport to hotel and back, and mileage from home to airport and return), and car mileage and related costs (including additional work hours for travel time) for the travel to the destination and return. This cost comparison, including the additional work hours for travel time, must be discussed and approved by your supervisor prior to travel.<\/p><p><strong>Note<\/strong>:\u00a0The comparisons will need to be attached to your expense report to support the elective to drive vs. fly and expedite your reimbursement.<\/p><p>For more information see the process guidelines:\u00a0<a href=\"https:\/\/www.wisconsin.edu\/travel\/planning\/planning-individual-travel\/determining-the-appropriate-mode-of-transportation\/\" target=\"_blank\" rel=\"noopener\">Determining the Appropriate Mode of Transportation<\/a>\u00a0and\u00a0<a href=\"https:\/\/www.wisconsin.edu\/travel\/policies\/air-travel\/\" target=\"_blank\" rel=\"noopener\">1201 Purchase &amp; Payment of Business Air Travel<\/a><\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_i-need-to-drive-my-vehicle-for-business-because-i-will-be-transporting-equipment-needed-at-my-destination-how-do-i-determine-what-i-will-be-reimbursed\">\n    <div class=\"panel-heading\" id=\"heading_i-need-to-drive-my-vehicle-for-business-because-i-will-be-transporting-equipment-needed-at-my-destination-how-do-i-determine-what-i-will-be-reimbursed\">\n        <h4 class=\"panel-title\"><button href=\"#i-need-to-drive-my-vehicle-for-business-because-i-will-be-transporting-equipment-needed-at-my-destination-how-do-i-determine-what-i-will-be-reimbursed\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"i-need-to-drive-my-vehicle-for-business-because-i-will-be-transporting-equipment-needed-at-my-destination-how-do-i-determine-what-i-will-be-reimbursed\">I need to drive my vehicle for business because I will be transporting equipment needed at my destination, how do I determine what I will be reimbursed?<\/button><\/h4>    <\/div>\n    <div id=\"i-need-to-drive-my-vehicle-for-business-because-i-will-be-transporting-equipment-needed-at-my-destination-how-do-i-determine-what-i-will-be-reimbursed\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_i-need-to-drive-my-vehicle-for-business-because-i-will-be-transporting-equipment-needed-at-my-destination-how-do-i-determine-what-i-will-be-reimbursed\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>There are a number of things to consider in this situation, for instance, can you pay to ship the equipment and travel by the lowest cost transportation option?\u00a0Is it less costly to drive your personal vehicle and carry the equipment with you? Can you rent a car for less than the mileage cost for driving your own vehicle? The university will pay for the most economical form of transportation to reach your business destination and return, including the need to transport the equipment.<\/p><p>You will need to prepare a comparison of the various possible methods of transportation that will meet the need\u00a0in determining lowest cost. You should then discuss options and cost\u00a0with your supervisor\u00a0as the approving authority has responsibility for determining the most appropriate mode of transportation.<\/p><p>For more information see the procedure:\u00a0<a href=\"https:\/\/www.wisconsin.edu\/travel\/planning\/planning-individual-travel\/determining-the-appropriate-mode-of-transportation\/\" target=\"_blank\" rel=\"noopener\">Determining the Appropriate Mode of Transportation<\/a><\/p>                <\/div>\n    <\/div>\n<\/div>\n            \n    <\/div>\n<\/div>\n\n\n\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-tabs-accordions\">\n\t\t\t\t<h3 class=\"cfct-mod-title \">UW System Travel FAQs<\/h3>    <div class=\"bs-accordion \">\n            <div class=\"accordion-all-buttons\">\n          <a href=\"#\" class=\"accordions-showall btn btn-primary btn-xs\" role=\"button\" data-panel=\"pf5l8\"><span class=\"uw-resize-full\">Open All<\/span><\/a>\n        <\/div>\n        <div id=\"pf5l8\" class=\"panel-group\">\n        \n            <div class=\"panel panel-default \" id=\"panel_uw-system-travel-faqs\">\n    <div class=\"panel-heading\" id=\"heading_uw-system-travel-faqs\">\n        <h4 class=\"panel-title\"><button href=\"#uw-system-travel-faqs\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"uw-system-travel-faqs\">UW System Travel FAQs<\/button><\/h4>    <\/div>\n    <div id=\"uw-system-travel-faqs\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_uw-system-travel-faqs\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        \n\t\t\t\t\t<div id=\"cfct-build-6947\" class=\"cfct-build grid\">\n\t\t\t\t\t\t<div class=\"row\"><div class=\"col-md-3 cfct-block\">\n\t\t\t<div class=\"cfct-module cfct-supplemental\">\n\t\t\t\t    <div class=\"cfct-mod-content\">\n<h3 class=\"cfct-mod-title\" id=\"title-cfct-module-bd4aa7a9515e1257619d83f9c8b38136\"\">Training<\/h3>    <nav class=\"widget widget_meta\" aria-labelledby=\"title-cfct-module-bd4aa7a9515e1257619d83f9c8b38136\">\n\n        <div class=\"menu-cfct-module-bd4aa7a9515e1257619d83f9c8b38136-container\"><ul id = \"menu-training\" class = \"menu nav\"><li id=\"menu-item-9013\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-has-children menu-item-9013\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/support\/\">Campus Contacts<\/a>\n<ul class=\"sub-menu\">\n\t<li id=\"menu-item-9020\" class=\"menu-item menu-item-type-custom menu-item-object-custom menu-item-9020\"><a href=\"https:\/\/www.wisconsin.edu\/risk-management\/contacts\/rm-contacts-by-institution\/\">Risk Management Contacts<\/a><\/li>\n\t<li id=\"menu-item-9023\" class=\"menu-item menu-item-type-custom menu-item-object-custom menu-item-9023\"><a href=\"https:\/\/www.wisconsin.edu\/financial-administration\/special-topics\/purchasing-cards\/accessonline-setup\/us-bank-travel-card-program-administrators\/\">Shared Liability\/Purchasing Card Administrators<\/a><\/li>\n\t<li id=\"menu-item-18955\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-18955\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/workday-expense\/workday-expense-advance-repayment-specialists\/\">Workday Expense Advance Repayment Specialists<\/a><\/li>\n<\/ul>\n<\/li>\n<li id=\"menu-item-9015\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-9015\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/support\/concur-support\/\">Concur<\/a><\/li>\n<li id=\"menu-item-9017\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-9017\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/support\/travel-frequently-asked-questions\/\">Frequently Asked Questions<\/a><\/li>\n<li id=\"menu-item-9018\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-9018\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/support\/user-guides-and-reference-materials\/\">Traveler User Guides<\/a><\/li>\n<\/ul><\/div>    <\/nav>\n<\/div>\n\n\t\t\t<\/div><\/div><div class=\"col-md-9 cfct-block\">\n\t\t\t<div class=\"cfct-module uwsa-rich-text\">\n\t\t\t\t<div class=\"cfct-mod-content copy\"><p>Topics:\u00a0<a href=\"https:\/\/www.wisconsin.edu\/travel\/support\/travel-frequently-asked-questions\/#generalbooking\">General Booking<\/a> | <a href=\"https:\/\/www.wisconsin.edu\/travel\/support\/travel-frequently-asked-questions\/#travelpolicy\">Travel Policy<\/a> | <a href=\"https:\/\/www.wisconsin.edu\/travel\/support\/travel-frequently-asked-questions\/#air\">Air<\/a> | <a href=\"https:\/\/www.wisconsin.edu\/travel\/support\/travel-frequently-asked-questions\/#car\">Car<\/a> | <a href=\"https:\/\/www.wisconsin.edu\/travel\/support\/travel-frequently-asked-questions\/#lodging\">Lodging<\/a> |<a href=\"https:\/\/www.wisconsin.edu\/travel\/support\/travel-frequently-asked-questions\/#workdayexpense\">Workday Expense<\/a> | <a href=\"https:\/\/www.wisconsin.edu\/travel\/support\/travel-frequently-asked-questions\/#creditcards\">Credit Cards<\/a> |\u00a0<a href=\"https:\/\/www.wisconsin.edu\/travel\/support\/travel-frequently-asked-questions\/#expensereports\">Expense Reports<\/a> | <a href=\"https:\/\/www.wisconsin.edu\/travel\/support\/travel-frequently-asked-questions\/#funding\">Funding<\/a> | <a href=\"https:\/\/www.wisconsin.edu\/travel\/support\/travel-frequently-asked-questions\/#spendauthorizations\">Spend Authorizations<\/a> | <a href=\"https:\/\/www.wisconsin.edu\/travel\/support\/travel-frequently-asked-questions\/#roles\">Roles<\/a><\/p>\n<\/div>\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-rich-text\">\n\t\t\t\t<div class=\"cfct-mod-content copy\"><h2 id=\"generalbooking\">General Booking<\/h2>\n<\/div>\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-tabs-accordions\">\n\t\t\t\t    <div class=\"bs-accordion \">\n            <div class=\"accordion-all-buttons\">\n          <a href=\"#\" class=\"accordions-showall btn btn-primary btn-xs\" role=\"button\" data-panel=\"kalcu\"><span class=\"uw-resize-full\">Open All<\/span><\/a>\n        <\/div>\n        <div id=\"kalcu\" class=\"panel-group\">\n        \n            <div class=\"panel panel-default \" id=\"panel_how-do-guests-and-student-travelers-book-their-travel\">\n    <div class=\"panel-heading\" id=\"heading_how-do-guests-and-student-travelers-book-their-travel\">\n        <h4 class=\"panel-title\"><button href=\"#how-do-guests-and-student-travelers-book-their-travel\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"how-do-guests-and-student-travelers-book-their-travel\">How do guests and student travelers book their travel?<\/button><\/h4>    <\/div>\n    <div id=\"how-do-guests-and-student-travelers-book-their-travel\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_how-do-guests-and-student-travelers-book-their-travel\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Please see\u00a0<a href=\"https:\/\/www.wisconsin.edu\/travel\/planning\/guest-travel\/\">Student and Guest Travel<\/a><\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_can-i-use-the-universitys-contracted-travel-agencies-to-book-my-companion-family-travel\">\n    <div class=\"panel-heading\" id=\"heading_can-i-use-the-universitys-contracted-travel-agencies-to-book-my-companion-family-travel\">\n        <h4 class=\"panel-title\"><button href=\"#can-i-use-the-universitys-contracted-travel-agencies-to-book-my-companion-family-travel\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"can-i-use-the-universitys-contracted-travel-agencies-to-book-my-companion-family-travel\">Can I use the university\u2019s contracted travel agencies to book my companion\/family travel?<\/button><\/h4>    <\/div>\n    <div id=\"can-i-use-the-universitys-contracted-travel-agencies-to-book-my-companion-family-travel\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_can-i-use-the-universitys-contracted-travel-agencies-to-book-my-companion-family-travel\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Yes, the university\u2019s contracted travel agencies can assist with companion\/family travel.\u00a0 However, please keep in mind their primary responsibility is to service university sponsored\/business-related travel.\u00a0 The consultants do not specialize in vacation travel. If your request exceeds their capacity, you will be referred to a vacation\/leisure consultant. Also, keep in mind, service fees will apply to personal travel\/companions.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_what-do-i-do-when-our-guests-book-out-of-policy\">\n    <div class=\"panel-heading\" id=\"heading_what-do-i-do-when-our-guests-book-out-of-policy\">\n        <h4 class=\"panel-title\"><button href=\"#what-do-i-do-when-our-guests-book-out-of-policy\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"what-do-i-do-when-our-guests-book-out-of-policy\">What do I do when our guests book out of policy?<\/button><\/h4>    <\/div>\n    <div id=\"what-do-i-do-when-our-guests-book-out-of-policy\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_what-do-i-do-when-our-guests-book-out-of-policy\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>It is the responsibility of the hosting department to ensure that all guests of the University are aware of UW Travel Policies. Guests should be provided a copy of the <a href=\"https:\/\/www.wisconsin.edu\/travel\/support\/user-guides-and-reference-materials\/\">University\u2019s Visitor Travel Guide<\/a> prior to scheduling travel.\u00a0 If the guest books outside of policy, please reach out to your <a href=\"https:\/\/www.wisconsin.edu\/travel\/support\/#campustravelmanagers\">campus travel manager<\/a> to inquire about obtaining an approved Travel Policy Exception.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_what-insurance-am-i-covered-by-when-i-travel\">\n    <div class=\"panel-heading\" id=\"heading_what-insurance-am-i-covered-by-when-i-travel\">\n        <h4 class=\"panel-title\"><button href=\"#what-insurance-am-i-covered-by-when-i-travel\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"what-insurance-am-i-covered-by-when-i-travel\">What insurance am I covered by when I travel?<\/button><\/h4>    <\/div>\n    <div id=\"what-insurance-am-i-covered-by-when-i-travel\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_what-insurance-am-i-covered-by-when-i-travel\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>There are several different types of insurance available to UW Employees.\u00a0 Please reach out to your Human Resources Representative for more information.<\/p><p>Insurance that is specific to travel \u2013<\/p><ul><li>Vehicle coverage through the <a href=\"https:\/\/www.wisconsin.edu\/travel\/policies\/ground-transportation\/enterprise-national-car-big10-rates-procedures\/\">Big Ten contract<\/a> (Enterprise and National) and <a href=\"https:\/\/www.wisconsin.edu\/travel\/policies\/ground-transportation\/state-of-wisconsin-naspo-hertz-contract-procedures\/\">State of Wisconsin contract<\/a> (Hertz)<\/li><li><a href=\"https:\/\/www.wisconsin.edu\/risk-management\/studyabroad\/\">CISI<\/a> \u2013 medical insurance required for students who are traveling internationally. UW-Stout and UW-Madison employees are required to register for CISI insurance when traveling abroad. Contact your campus travel manager for more information.<\/li><\/ul><p>* The University\u00a0<a href=\"https:\/\/www.wisconsin.edu\/uw-policies\/uw-system-administrative-policies\/purchase-payment-of-business-air-travel\/#F.Non-PayableorReimbursableExpenses\">does not pay for or reimburse trip insurance<\/a>.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_are-we-required-to-book-group-travel-through-an-agent\">\n    <div class=\"panel-heading\" id=\"heading_are-we-required-to-book-group-travel-through-an-agent\">\n        <h4 class=\"panel-title\"><button href=\"#are-we-required-to-book-group-travel-through-an-agent\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"are-we-required-to-book-group-travel-through-an-agent\">Are we required to book group travel through an Agent?<\/button><\/h4>    <\/div>\n    <div id=\"are-we-required-to-book-group-travel-through-an-agent\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_are-we-required-to-book-group-travel-through-an-agent\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>We have created a <a href=\"https:\/\/www.wisconsin.edu\/travel\/planning\/group-travel\/\">Group Travel Resource page<\/a> to identify the different needs of groups. Most likely, you will have to work with an agent, as agents are best to assist your group needs. Information on groups can be found in <a href=\"https:\/\/www.wisconsin.edu\/travel\/planning\/group-travel\/\">Group Travel<\/a> under Planning in TravelWIse.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            \n    <\/div>\n<\/div>\n\n\n\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-tabs-accordions\">\n\t\t\t\t<h3 class=\"cfct-mod-title \">Concur<\/h3>    <div class=\"bs-accordion \">\n            <div class=\"accordion-all-buttons\">\n          <a href=\"#\" class=\"accordions-showall btn btn-primary btn-xs\" role=\"button\" data-panel=\"dalgv\"><span class=\"uw-resize-full\">Open All<\/span><\/a>\n        <\/div>\n        <div id=\"dalgv\" class=\"panel-group\">\n        \n            <div class=\"panel panel-default \" id=\"panel_what-is-concur\">\n    <div class=\"panel-heading\" id=\"heading_what-is-concur\">\n        <h4 class=\"panel-title\"><button href=\"#what-is-concur\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"what-is-concur\">What is Concur<\/button><\/h4>    <\/div>\n    <div id=\"what-is-concur\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_what-is-concur\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Concur is an online booking tool that University of Wisconsin System employees can use to book university-sponsored\u00a0<strong>individual<\/strong> air, car or hotel reservations. Our contracted travel agency, Fox World Travel, licenses Concur for University Travelers to use. Travelers can manage their itinerary, view changes, and research pricing by using Concur.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_how-do-i-register-for-a-concur-profile\">\n    <div class=\"panel-heading\" id=\"heading_how-do-i-register-for-a-concur-profile\">\n        <h4 class=\"panel-title\"><button href=\"#how-do-i-register-for-a-concur-profile\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"how-do-i-register-for-a-concur-profile\">How Do I Register for a Concur Profile?<\/button><\/h4>    <\/div>\n    <div id=\"how-do-i-register-for-a-concur-profile\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_how-do-i-register-for-a-concur-profile\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Employees with an active Workday profile will be automatically registered for Concur. To sign in, follow the <a href=\"https:\/\/my.foxworldtravel.com\/uw\/saml2\/login?redirect_url=https:\/\/my.foxworldtravel.com\/concur\/saml\">SSO link<\/a> found on wisconsin.edu\/travel.\u00a0<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_concur-lodging-rates-can-i-book-a-state-government-rate\">\n    <div class=\"panel-heading\" id=\"heading_concur-lodging-rates-can-i-book-a-state-government-rate\">\n        <h4 class=\"panel-title\"><button href=\"#concur-lodging-rates-can-i-book-a-state-government-rate\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"concur-lodging-rates-can-i-book-a-state-government-rate\">Concur Lodging Rates: Can I book a State Government Rate?<\/button><\/h4>    <\/div>\n    <div id=\"concur-lodging-rates-can-i-book-a-state-government-rate\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_concur-lodging-rates-can-i-book-a-state-government-rate\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>We generally advise to only book State Government Rates for the state in which you are an employee. This means to only book state government rates for hotels in Wisconsin. You can also call the hotel to check to see if they will allow you to book the state government rate if you are not an employee of that state.\u00a0<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_can-i-book-personal-travel-in-concur\">\n    <div class=\"panel-heading\" id=\"heading_can-i-book-personal-travel-in-concur\">\n        <h4 class=\"panel-title\"><button href=\"#can-i-book-personal-travel-in-concur\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"can-i-book-personal-travel-in-concur\">Can I book personal travel In Concur?<\/button><\/h4>    <\/div>\n    <div id=\"can-i-book-personal-travel-in-concur\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_can-i-book-personal-travel-in-concur\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>\u00a0Concur cannot be used for personal travel reservations, unless purchasing\u00a0<a href=\"https:\/\/www.wisconsin.edu\/travel\/planning\/arriving-early-extending-your-stay-or-combining-business-and-personal-travel\/\">business travel combined with personal travel.<\/a>\u00a0<a href=\"https:\/\/www.wisconsin.edu\/travel\/planning\/arriving-early-extending-your-stay-or-combining-business-and-personal-travel\/#costcomparison\">Cost comparisons<\/a> may be required\u00a0when booking air travel.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_where-can-i-find-additional-resources-on-concur\">\n    <div class=\"panel-heading\" id=\"heading_where-can-i-find-additional-resources-on-concur\">\n        <h4 class=\"panel-title\"><button href=\"#where-can-i-find-additional-resources-on-concur\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"where-can-i-find-additional-resources-on-concur\">Where can I find additional resources on Concur?<\/button><\/h4>    <\/div>\n    <div id=\"where-can-i-find-additional-resources-on-concur\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_where-can-i-find-additional-resources-on-concur\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        \n\t\t\t\t\t<div id=\"cfct-build-3876\" class=\"cfct-build grid\">\n\t\t\t\t\t\t\n\t\t\t\t\t<div id=\"cfct-row-4986700a2379526fc8a48f6ad2a1aac1\" class=\"row\">\n\t\t\t\t\t\t<div class=\"col-md-3 cfct-block\">\n\t\t\t<div class=\"cfct-module cfct-supplemental\">\n\t\t\t\t    <div class=\"cfct-mod-content\">\n<h3 class=\"cfct-mod-title\" id=\"title-cfct-module-5939cb2210d4b6abce59eb3c8f38048f\"\">Training<\/h3>    <nav class=\"widget widget_meta\" aria-labelledby=\"title-cfct-module-5939cb2210d4b6abce59eb3c8f38048f\">\n\n        <div class=\"menu-cfct-module-5939cb2210d4b6abce59eb3c8f38048f-container\"><ul id = \"menu-training-1\" class = \"menu nav\"><li class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-has-children menu-item-9013\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/support\/\">Campus Contacts<\/a>\n<ul class=\"sub-menu\">\n\t<li class=\"menu-item menu-item-type-custom menu-item-object-custom menu-item-9020\"><a href=\"https:\/\/www.wisconsin.edu\/risk-management\/contacts\/rm-contacts-by-institution\/\">Risk Management Contacts<\/a><\/li>\n\t<li class=\"menu-item menu-item-type-custom menu-item-object-custom menu-item-9023\"><a href=\"https:\/\/www.wisconsin.edu\/financial-administration\/special-topics\/purchasing-cards\/accessonline-setup\/us-bank-travel-card-program-administrators\/\">Shared Liability\/Purchasing Card Administrators<\/a><\/li>\n\t<li class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-18955\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/workday-expense\/workday-expense-advance-repayment-specialists\/\">Workday Expense Advance Repayment Specialists<\/a><\/li>\n<\/ul>\n<\/li>\n<li class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-9015\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/support\/concur-support\/\">Concur<\/a><\/li>\n<li class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-9017\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/support\/travel-frequently-asked-questions\/\">Frequently Asked Questions<\/a><\/li>\n<li class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-9018\"><a href=\"https:\/\/www.wisconsin.edu\/travel\/support\/user-guides-and-reference-materials\/\">Traveler User Guides<\/a><\/li>\n<\/ul><\/div>    <\/nav>\n<\/div>\n\n\t\t\t<\/div><\/div>\n\t\t\t\t\t\t<div class=\"col-md-9\">\n\t\t\t\t\t\t\t<div class=\"row\">\n\t\t\t\t\t\t\t\t<div class=\"col-md-12 cfct-block\">\n\t\t\t<div class=\"cfct-module cfct-heading\">\n\t\t\t\t<h2 class=\"cfct-mod-title\">Fox World Travel Concur Support Desk<\/h2>\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-callout\">\n\t\t\t\t<div class=\"cfct-mod-content callout standard grey-bg\">\n    <p><a class=\"btn btn-primary btn-sm \" role=\"button\" href=\"https:\/\/services.travelinc.com\/ui\/eprofile\/cf\/sso\/adv\/uwisc\/index.cfm\">View All Concur Video Demos and Guides on the Fox Portal<\/a><\/p><\/div>\n\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-rich-text\">\n\t\t\t\t<div class=\"cfct-mod-content copy\"><p><strong>Fox World Travel is available to support your Concur questions.<\/strong> Contact support via phone at\u00a0<strong>608-710-4172, via email at <a href=\"mailto:online@foxworldtravel.com\">online@foxworldtravel.com<\/a><\/strong>\u00a0or via chat in the Concur application.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17750\" src=\"https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2024\/06\/image-1.png\" alt=\"\" width=\"583\" height=\"334\" srcset=\"https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2024\/06\/image-1.png 981w, https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2024\/06\/image-1-300x172.png 300w, https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2024\/06\/image-1-768x441.png 768w\" sizes=\"auto, (max-width: 583px) 100vw, 583px\" \/>\u00a0<img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17751\" src=\"https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2024\/06\/image.png\" alt=\"\" width=\"484\" height=\"142\" srcset=\"https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2024\/06\/image.png 1453w, https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2024\/06\/image-300x88.png 300w, https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2024\/06\/image-1024x300.png 1024w, https:\/\/www.wisconsin.edu\/travel\/wp-content\/uploads\/sites\/275\/2024\/06\/image-768x225.png 768w\" sizes=\"auto, (max-width: 484px) 100vw, 484px\" \/><\/p>\n<p>&nbsp;<\/p>\n<h2>Additional Support<\/h2>\n<p>Contact your <a href=\"https:\/\/www.wisconsin.edu\/travel\/uw-travel-manger-contacts\/\">institution&#8217;s travel manager<\/a> for additional support questions.<\/p>\n<\/div>\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-rich-text\">\n\t\t\t\t<div class=\"cfct-mod-content copy\"><p><a href=\"https:\/\/open.concur.com\/subscriptions\">Sign up to receive Concur outage notifications<\/a><\/p>\n<\/div>\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-feed\">\n\t\t\t\t<div class=\"listing-module post-list \">\n        <div class=\"header\">\n            \n            <h3><a href=\"https:\/\/open.concur.com\/pco\/\" target=\"_blank\">Personalized SAP Concur Open Updates<\/a><\/h3>\n                        <p>Personalized up-to-the-minute service availability and performance information<\/p>\n            \n        <\/div>\n        \n        \n        \n            <div class=\"row\">\n                <ol class=\"post-archive small-with-photos \">\n                    <li class=\"col-md-12 post-excerpt \">\n                        <h2><a href=\"https:\/\/open.concur.com\/details\/p1\/?incident=OPI-6214685\" target=\"_blank\">OPI-6214685 : US2 | EU2 | CONCUR CLOUD FOR PUBLIC SECTOR | APJ1 : Expense : Root Cause Analysis<\/a><\/h2>\n                        <article >\n                            <p class=\"post-date\">1 April 2026 | 4:16 am<\/p>\n                            <p>Impact as Reported:\nSAP Concur Expense customers experienced an issue itemizing hotel expenses. Affected users encounter the following error after clicking the itemizations tab within a new or existing expense, \u201cBefore you can continue, you must provide valid information for: Date Range.\u201d The error is encountered despite having a date range populated. Legacy Expense customers are not affected. A potential workaround for this issue has been identified. Users may be able to bypass this issue by reattempting itemization steps after receiving the error.\n\nRoot cause:\nA performance improvement change deployed to the expense service inadvertently introdcued a cache synchronization issue that could result in stale date being returned for the hotel range date fields to the form entry validation UI code, with an error being presented to the user preventing hotel expense itemization. Once the issue was raised and the offending change identified, the code was rolled back to restore service.<\/p>\n                        <\/article>\n                    <\/li>\n                <\/ol>\n            <\/div>\n\n        \n            <div class=\"row\">\n                <ol class=\"post-archive small-with-photos \">\n                    <li class=\"col-md-12 post-excerpt \">\n                        <h2><a href=\"https:\/\/open.concur.com\/details\/p1\/?incident=OPI-6222430\" target=\"_blank\">OPI-6222430 : US2 : Expense : Issue Resolved<\/a><\/h2>\n                        <article >\n                            <p class=\"post-date\">30 March 2026 | 2:49 pm<\/p>\n                            <p>Some SAP Concur Expense customers experienced issues creating expense reports. Internal performance metrics indicated at least a 75% drop in expense report submissions, while internal testing confirmed affected users encountered various errors and latency within the expense report creation process or when attempting to access existing expense reports. Internal testing also showed that attempting to refresh or retry after receiving an error resulted in no changed behavior. As a workaround, affected users could sign-in to the SAP Concur mobile app to create and submit expense reports.\n\nThe Incident Response Team increased capacity on a business server tier to restore service.\n\nWe have verified that service performance is stable and will now resolve the incident. An investigation into the root cause of this incident will now be conducted, and a root cause analysis report provided when that investigation is complete.<\/p>\n                        <\/article>\n                    <\/li>\n                <\/ol>\n            <\/div>\n\n            <\/div>\n\n\t\t\t<\/div><\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t<div class=\"row\">\n\t\t\t\t\t\t\t\t<div class=\"col-md-6 cfct-block\"><\/div><div class=\"col-md-6 cfct-block\"><\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\n\t\t\t\t\t<\/div>\n\t\t\t\t\t                <\/div>\n    <\/div>\n<\/div>\n            \n    <\/div>\n<\/div>\n\n\n\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-rich-text\">\n\t\t\t\t<div class=\"cfct-mod-content copy\"><h2>Air<a id=\"air\"><\/a><\/h2>\n<\/div>\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-tabs-accordions\">\n\t\t\t\t    <div class=\"bs-accordion \">\n            <div class=\"accordion-all-buttons\">\n          <a href=\"#\" class=\"accordions-showall btn btn-primary btn-xs\" role=\"button\" data-panel=\"fz9to\"><span class=\"uw-resize-full\">Open All<\/span><\/a>\n        <\/div>\n        <div id=\"fz9to\" class=\"panel-group\">\n        \n            <div class=\"panel panel-default \" id=\"panel_can-i-book-airfare-on-my-own-via-expedia-orbitz-etc-or-on-the-airline-website\">\n    <div class=\"panel-heading\" id=\"heading_can-i-book-airfare-on-my-own-via-expedia-orbitz-etc-or-on-the-airline-website\">\n        <h4 class=\"panel-title\"><button href=\"#can-i-book-airfare-on-my-own-via-expedia-orbitz-etc-or-on-the-airline-website\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"can-i-book-airfare-on-my-own-via-expedia-orbitz-etc-or-on-the-airline-website\">Can I book airfare on my own (via Expedia, Orbitz, etc. or on the airline website)?<\/button><\/h4>    <\/div>\n    <div id=\"can-i-book-airfare-on-my-own-via-expedia-orbitz-etc-or-on-the-airline-website\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_can-i-book-airfare-on-my-own-via-expedia-orbitz-etc-or-on-the-airline-website\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>No. Because of our commitment to duty of care and our relationship with vendors, UW will still require the use of our contracted travel agency partners for all airfare purchases.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_can-i-use-uw-contracted-airline-discounts-for-personal-travel\">\n    <div class=\"panel-heading\" id=\"heading_can-i-use-uw-contracted-airline-discounts-for-personal-travel\">\n        <h4 class=\"panel-title\"><button href=\"#can-i-use-uw-contracted-airline-discounts-for-personal-travel\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"can-i-use-uw-contracted-airline-discounts-for-personal-travel\">Can I use UW contracted airline discounts for personal travel?<\/button><\/h4>    <\/div>\n    <div id=\"can-i-use-uw-contracted-airline-discounts-for-personal-travel\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_can-i-use-uw-contracted-airline-discounts-for-personal-travel\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>No, UW air contracts cannot be used for travel that is 100% personal in nature.\u00a0\u00a0 However, when combining personal travel with business travel, UW air contracts can be used.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_am-i-able-to-combine-personal-and-business-travel-and-book-through-uw-contracted-travel-agencies-if-so-what-are-the-requirements\">\n    <div class=\"panel-heading\" id=\"heading_am-i-able-to-combine-personal-and-business-travel-and-book-through-uw-contracted-travel-agencies-if-so-what-are-the-requirements\">\n        <h4 class=\"panel-title\"><button href=\"#am-i-able-to-combine-personal-and-business-travel-and-book-through-uw-contracted-travel-agencies-if-so-what-are-the-requirements\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"am-i-able-to-combine-personal-and-business-travel-and-book-through-uw-contracted-travel-agencies-if-so-what-are-the-requirements\">Am I able to combine personal and business travel and book through UW contracted travel agencies?  If so, what are the requirements?<\/button><\/h4>    <\/div>\n    <div id=\"am-i-able-to-combine-personal-and-business-travel-and-book-through-uw-contracted-travel-agencies-if-so-what-are-the-requirements\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_am-i-able-to-combine-personal-and-business-travel-and-book-through-uw-contracted-travel-agencies-if-so-what-are-the-requirements\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Yes, travelers can combine personal and business travel and book individual tickets through Fox World Travel. When a traveler elects to combine personal travel days with business travel, a cost comparison may be required.\u00a0<\/p><p><strong>Valid Cost Comparisons<\/strong>: Concur or agents from one of the university\u2019s contracted travel agencies must be used for cost comparisons. Because of pricing and availability fluctuations, accurate <a href=\"https:\/\/www.wisconsin.edu\/travel\/planning\/arriving-early-extending-your-stay-or-combining-business-and-personal-travel\/\">cost comparisons<\/a> must be done immediately at the time of booking, in succession, to be valid.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_since-im-able-to-book-my-companion-family-with-contracted-travel-agencies-will-my-family-receive-uw-contracted-airline-discounts\">\n    <div class=\"panel-heading\" id=\"heading_since-im-able-to-book-my-companion-family-with-contracted-travel-agencies-will-my-family-receive-uw-contracted-airline-discounts\">\n        <h4 class=\"panel-title\"><button href=\"#since-im-able-to-book-my-companion-family-with-contracted-travel-agencies-will-my-family-receive-uw-contracted-airline-discounts\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"since-im-able-to-book-my-companion-family-with-contracted-travel-agencies-will-my-family-receive-uw-contracted-airline-discounts\">Since I\u2019m able to book my companion\/family with contracted travel agencies will my family receive UW contracted airline discounts?<\/button><\/h4>    <\/div>\n    <div id=\"since-im-able-to-book-my-companion-family-with-contracted-travel-agencies-will-my-family-receive-uw-contracted-airline-discounts\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_since-im-able-to-book-my-companion-family-with-contracted-travel-agencies-will-my-family-receive-uw-contracted-airline-discounts\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>No, companions\/family members are not eligible to receive UW contracted airline discounts.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            \n    <\/div>\n<\/div>\n\n\n\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-rich-text\">\n\t\t\t\t<div class=\"cfct-mod-content copy\"><h2>Car<a id=\"car\"><\/a><\/h2>\n<\/div>\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-tabs-accordions\">\n\t\t\t\t    <div class=\"bs-accordion \">\n            <div class=\"accordion-all-buttons\">\n          <a href=\"#\" class=\"accordions-showall btn btn-primary btn-xs\" role=\"button\" data-panel=\"0wqlq\"><span class=\"uw-resize-full\">Open All<\/span><\/a>\n        <\/div>\n        <div id=\"0wqlq\" class=\"panel-group\">\n        \n            <div class=\"panel panel-default \" id=\"panel_are-we-required-to-use-certain-car-vendors\">\n    <div class=\"panel-heading\" id=\"heading_are-we-required-to-use-certain-car-vendors\">\n        <h4 class=\"panel-title\"><button href=\"#are-we-required-to-use-certain-car-vendors\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"are-we-required-to-use-certain-car-vendors\">Are we required to use certain car vendors?<\/button><\/h4>    <\/div>\n    <div id=\"are-we-required-to-use-certain-car-vendors\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_are-we-required-to-use-certain-car-vendors\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>National\/Enterprise and Hertz are the contracted suppliers for UW. See:\u00a0<a href=\"https:\/\/www.wisconsin.edu\/travel\/general-travel-and-expense\/ground-transportation\/\">Ground Transportation<\/a><\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_am-i-able-to-use-the-enterprise-national-car-contracts-for-personal-use\">\n    <div class=\"panel-heading\" id=\"heading_am-i-able-to-use-the-enterprise-national-car-contracts-for-personal-use\">\n        <h4 class=\"panel-title\"><button href=\"#am-i-able-to-use-the-enterprise-national-car-contracts-for-personal-use\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"am-i-able-to-use-the-enterprise-national-car-contracts-for-personal-use\">Am I able to use the Enterprise\/National car contracts for personal use?<\/button><\/h4>    <\/div>\n    <div id=\"am-i-able-to-use-the-enterprise-national-car-contracts-for-personal-use\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_am-i-able-to-use-the-enterprise-national-car-contracts-for-personal-use\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Personal use may be added in conjunction with a business trip, either at the beginning of the end of your reservation. Please note additional coverage such as CDW or LDW are not included when reserving a strictly personal rental. The coverage can be added for additional fees.\u00a0<\/p><p>View the <a href=\"https:\/\/www.wisconsin.edu\/travel\/planning\/personal-use-contracts\/\">Personal Use Contracts<\/a> page for more information.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_i-am-booking-several-vehicles-can-i-book-directly-with-the-vehicle-rental-agency\">\n    <div class=\"panel-heading\" id=\"heading_i-am-booking-several-vehicles-can-i-book-directly-with-the-vehicle-rental-agency\">\n        <h4 class=\"panel-title\"><button href=\"#i-am-booking-several-vehicles-can-i-book-directly-with-the-vehicle-rental-agency\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"i-am-booking-several-vehicles-can-i-book-directly-with-the-vehicle-rental-agency\">I am booking several vehicles. Can I book directly with the vehicle rental agency?<\/button><\/h4>    <\/div>\n    <div id=\"i-am-booking-several-vehicles-can-i-book-directly-with-the-vehicle-rental-agency\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_i-am-booking-several-vehicles-can-i-book-directly-with-the-vehicle-rental-agency\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Users are highly encouraged to book all vehicle rentals through Concur or our contracted travel agency partners as contract details are built into the booking channels.\u00a0 However, booking directly with a vehicle rental agency is allowed.\u00a0 When booking outside of Concur\/contracted travel agencies, it is the responsibility of the traveler\/arranger to make sure the contracted vendors are being used (Enterprise\/National and Hertz).\u00a0<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_enterprise-national-hertz-dont-have-any-vehicles-available-what-do-i-do-now\">\n    <div class=\"panel-heading\" id=\"heading_enterprise-national-hertz-dont-have-any-vehicles-available-what-do-i-do-now\">\n        <h4 class=\"panel-title\"><button href=\"#enterprise-national-hertz-dont-have-any-vehicles-available-what-do-i-do-now\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"enterprise-national-hertz-dont-have-any-vehicles-available-what-do-i-do-now\">Enterprise\/National\/Hertz don't have any vehicles available. What do I do now?<\/button><\/h4>    <\/div>\n    <div id=\"enterprise-national-hertz-dont-have-any-vehicles-available-what-do-i-do-now\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_enterprise-national-hertz-dont-have-any-vehicles-available-what-do-i-do-now\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Verify <a href=\"https:\/\/www.enterprise.com\/en\/home.html\">hours of operation<\/a> at the location you are renting from. \u00a0It is possible that the location is closed at the time you are entering into Concur.\u00a0<\/p><p>Note: pick-up and\/or drop-off hours may need to be modified to accommodate the location hours of operation.<\/p><p>If you have determined that no in contract rental cars are available, explore other options.\u00a0 Look into renting from National or Hertz, and if none of our preferred partners have availability you may want to condenser driving your personal vehicle or work with our travel agency to use another vendor. Insurance must be purchased when renting from a non-contract vendor.\u00a0<\/p><p>Contact your <a href=\"https:\/\/www.wisconsin.edu\/travel\/support\/#campustravelmanagers\">campus travel manager<\/a> for assistance in determining the best alternative.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_the-enterprise-location-i-need-to-rent-from-is-not-open-saturday-afternoon-or-sunday-do-i-have-to-pay-for-the-extra-days\">\n    <div class=\"panel-heading\" id=\"heading_the-enterprise-location-i-need-to-rent-from-is-not-open-saturday-afternoon-or-sunday-do-i-have-to-pay-for-the-extra-days\">\n        <h4 class=\"panel-title\"><button href=\"#the-enterprise-location-i-need-to-rent-from-is-not-open-saturday-afternoon-or-sunday-do-i-have-to-pay-for-the-extra-days\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"the-enterprise-location-i-need-to-rent-from-is-not-open-saturday-afternoon-or-sunday-do-i-have-to-pay-for-the-extra-days\">The Enterprise location I need to rent from is not open Saturday afternoon or Sunday. Do I have to pay for the extra day(s)?<\/button><\/h4>    <\/div>\n    <div id=\"the-enterprise-location-i-need-to-rent-from-is-not-open-saturday-afternoon-or-sunday-do-i-have-to-pay-for-the-extra-days\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_the-enterprise-location-i-need-to-rent-from-is-not-open-saturday-afternoon-or-sunday-do-i-have-to-pay-for-the-extra-days\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Yes.\u00a0<\/p><p>Note: Most Airport locations are open on weekends.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            \n    <\/div>\n<\/div>\n\n\n\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-rich-text\">\n\t\t\t\t<div class=\"cfct-mod-content copy\"><h2>Lodging<a id=\"lodging\"><\/a><\/h2>\n<\/div>\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-tabs-accordions\">\n\t\t\t\t    <div class=\"bs-accordion \">\n            <div class=\"accordion-all-buttons\">\n          <a href=\"#\" class=\"accordions-showall btn btn-primary btn-xs\" role=\"button\" data-panel=\"wzuo1\"><span class=\"uw-resize-full\">Open All<\/span><\/a>\n        <\/div>\n        <div id=\"wzuo1\" class=\"panel-group\">\n        \n            <div class=\"panel panel-default \" id=\"panel_can-i-book-my-hotel-directly-with-the-property\">\n    <div class=\"panel-heading\" id=\"heading_can-i-book-my-hotel-directly-with-the-property\">\n        <h4 class=\"panel-title\"><button href=\"#can-i-book-my-hotel-directly-with-the-property\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"can-i-book-my-hotel-directly-with-the-property\">Can I book my hotel directly with the property?<\/button><\/h4>    <\/div>\n    <div id=\"can-i-book-my-hotel-directly-with-the-property\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_can-i-book-my-hotel-directly-with-the-property\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Yes. While we highly recommend using Concur or our contracted travel agencies, policy does allow you to contact the hotel directly (either by phone or on the hotel website) to book your lodging reservation.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_can-i-book-my-hotel-on-hotels-com-or-booking-com-etc\">\n    <div class=\"panel-heading\" id=\"heading_can-i-book-my-hotel-on-hotels-com-or-booking-com-etc\">\n        <h4 class=\"panel-title\"><button href=\"#can-i-book-my-hotel-on-hotels-com-or-booking-com-etc\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"can-i-book-my-hotel-on-hotels-com-or-booking-com-etc\">Can I book my hotel on hotels.com or booking.com, etc.? <\/button><\/h4>    <\/div>\n    <div id=\"can-i-book-my-hotel-on-hotels-com-or-booking-com-etc\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_can-i-book-my-hotel-on-hotels-com-or-booking-com-etc\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>No. Third party booking websites are prohibited under the travel policy<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_can-i-book-airbnb\">\n    <div class=\"panel-heading\" id=\"heading_can-i-book-airbnb\">\n        <h4 class=\"panel-title\"><button href=\"#can-i-book-airbnb\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"can-i-book-airbnb\">Can I book Airbnb? <\/button><\/h4>    <\/div>\n    <div id=\"can-i-book-airbnb\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_can-i-book-airbnb\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Yes.<\/p><p>Third Party bookings are still restricted (such as Expedia and Orbitz).<\/p><p>Please visit our<a href=\"https:\/\/www.wisconsin.edu\/travel\/policies\/lodging\/airbnb\/\"> Airbnb page<\/a> for more information.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_how-do-i-book-my-conference-hotel\">\n    <div class=\"panel-heading\" id=\"heading_how-do-i-book-my-conference-hotel\">\n        <h4 class=\"panel-title\"><button href=\"#how-do-i-book-my-conference-hotel\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"how-do-i-book-my-conference-hotel\">How do I book my conference hotel?<\/button><\/h4>    <\/div>\n    <div id=\"how-do-i-book-my-conference-hotel\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_how-do-i-book-my-conference-hotel\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Conference lodging should be booked using the link provided with your conference registration or by contacting the conference hotel directly.<\/p><p><strong>Note:<\/strong>\u00a0<em>Users are highly encouraged to search Concur for the conference hotel(s) as often rates found within Concur are less costly than the conference rate.<\/em><\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_do-i-have-to-book-a-hotel-that-is-considered-a-uw-preferred-property\">\n    <div class=\"panel-heading\" id=\"heading_do-i-have-to-book-a-hotel-that-is-considered-a-uw-preferred-property\">\n        <h4 class=\"panel-title\"><button href=\"#do-i-have-to-book-a-hotel-that-is-considered-a-uw-preferred-property\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"do-i-have-to-book-a-hotel-that-is-considered-a-uw-preferred-property\">Do I have to book a hotel that is considered a UW \u2018preferred\u2019 property?<\/button><\/h4>    <\/div>\n    <div id=\"do-i-have-to-book-a-hotel-that-is-considered-a-uw-preferred-property\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_do-i-have-to-book-a-hotel-that-is-considered-a-uw-preferred-property\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>We highly encourage you to use UW preferred properties whenever possible. Booking with a preferred property allows the UW System to act as a liaison in the event there is an issue with your stay, and to ensure rates are below the maximum. However, bookings with non-preferred properties will still be reimbursed.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_what-if-i-cant-find-a-hotel-under-the-uw-maximum-rate\">\n    <div class=\"panel-heading\" id=\"heading_what-if-i-cant-find-a-hotel-under-the-uw-maximum-rate\">\n        <h4 class=\"panel-title\"><button href=\"#what-if-i-cant-find-a-hotel-under-the-uw-maximum-rate\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"what-if-i-cant-find-a-hotel-under-the-uw-maximum-rate\">What if I can\u2019t find a hotel under the UW maximum rate?<\/button><\/h4>    <\/div>\n    <div id=\"what-if-i-cant-find-a-hotel-under-the-uw-maximum-rate\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_what-if-i-cant-find-a-hotel-under-the-uw-maximum-rate\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>If you are unable to find lodging within a reasonable distance from your location, you are required to provide documentation (i.e. screenshots from Concur) that a lower rate was not available.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            \n    <\/div>\n<\/div>\n\n\n\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-rich-text\">\n\t\t\t\t<div class=\"cfct-mod-content copy\"><h2><a id=\"workdayexpense\"><\/a><a id=\"creditcardtransactionsinworkday\"><\/a>Workday Expense<\/h2>\n<\/div>\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-rich-text\">\n\t\t\t\t<div class=\"cfct-mod-content copy\"><h3><a id=\"creditcards\"><\/a>Credit Card Transactions in Workday Expense<\/h3>\n<\/div>\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-tabs-accordions\">\n\t\t\t\t    <div class=\"bs-accordion \">\n            <div class=\"accordion-all-buttons\">\n          <a href=\"#\" class=\"accordions-showall btn btn-primary btn-xs\" role=\"button\" data-panel=\"oyzon\"><span class=\"uw-resize-full\">Open All<\/span><\/a>\n        <\/div>\n        <div id=\"oyzon\" class=\"panel-group\">\n        \n            <div class=\"panel panel-default \" id=\"panel_how-will-p-card-transactions-get-reconciled-in-workday\">\n    <div class=\"panel-heading\" id=\"heading_how-will-p-card-transactions-get-reconciled-in-workday\">\n        <h4 class=\"panel-title\"><button href=\"#how-will-p-card-transactions-get-reconciled-in-workday\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"how-will-p-card-transactions-get-reconciled-in-workday\">How will P-card transactions get reconciled in Workday?<\/button><\/h4>    <\/div>\n    <div id=\"how-will-p-card-transactions-get-reconciled-in-workday\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_how-will-p-card-transactions-get-reconciled-in-workday\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Purchase Card transactions will be reconciled with expense reports, as will Corporate Card transactions (also known as Shared Liability card).<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_how-does-a-cardholder-know-they-have-credit-card-transactions-ready-for-reconciliation\">\n    <div class=\"panel-heading\" id=\"heading_how-does-a-cardholder-know-they-have-credit-card-transactions-ready-for-reconciliation\">\n        <h4 class=\"panel-title\"><button href=\"#how-does-a-cardholder-know-they-have-credit-card-transactions-ready-for-reconciliation\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"how-does-a-cardholder-know-they-have-credit-card-transactions-ready-for-reconciliation\">How does a cardholder know they have credit card transactions ready for reconciliation? <\/button><\/h4>    <\/div>\n    <div id=\"how-does-a-cardholder-know-they-have-credit-card-transactions-ready-for-reconciliation\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_how-does-a-cardholder-know-they-have-credit-card-transactions-ready-for-reconciliation\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Transactions ready to be expensed appear in the worker's Expenses Hub, as well as in the Timely Suggestions area on their Workday home page. Weekly alerts will also be emailed to workers who have open transactions needing to be expensed.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_how-do-you-reconcile-a-fraudulent-credit-card-transaction\">\n    <div class=\"panel-heading\" id=\"heading_how-do-you-reconcile-a-fraudulent-credit-card-transaction\">\n        <h4 class=\"panel-title\"><button href=\"#how-do-you-reconcile-a-fraudulent-credit-card-transaction\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"how-do-you-reconcile-a-fraudulent-credit-card-transaction\">How do you reconcile a fraudulent credit card transaction? <\/button><\/h4>    <\/div>\n    <div id=\"how-do-you-reconcile-a-fraudulent-credit-card-transaction\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_how-do-you-reconcile-a-fraudulent-credit-card-transaction\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>The \"UW Credit Card Fraud\" expense item is used for this purpose. In general this should be used only when this item has been or will be reported as \u201cfraud\u201d and not something that will ultimately be expensed. It is recommended to have both the \u201ccharge\u201d and the \u201ccredit\u201d will be on the same expense report to offset, if possible.\u00a0<br \/><strong>Note<\/strong>: This only reconciles the charge in Workday, this does not replace the required fraud reporting procedures. Refer to the cardholder policy manual for proper fraud reporting procedures.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_how-does-workday-handle-an-employee-with-multiple-credit-cards-multiple-types-of-cards-how-are-each-labeled\">\n    <div class=\"panel-heading\" id=\"heading_how-does-workday-handle-an-employee-with-multiple-credit-cards-multiple-types-of-cards-how-are-each-labeled\">\n        <h4 class=\"panel-title\"><button href=\"#how-does-workday-handle-an-employee-with-multiple-credit-cards-multiple-types-of-cards-how-are-each-labeled\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"how-does-workday-handle-an-employee-with-multiple-credit-cards-multiple-types-of-cards-how-are-each-labeled\">How does Workday handle an employee with multiple credit cards?  Multiple types of cards?  How are each labeled? <\/button><\/h4>    <\/div>\n    <div id=\"how-does-workday-handle-an-employee-with-multiple-credit-cards-multiple-types-of-cards-how-are-each-labeled\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_how-does-workday-handle-an-employee-with-multiple-credit-cards-multiple-types-of-cards-how-are-each-labeled\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Each card appears in the worker's profile under the Company Property section. Each card is labeled with the worker's name and the type of card (Purchase Card or Shared Liability Card). There is also a unique 4-digit number listed for each card (this is a unique ID, not the actual last 4 digits of the credit card).<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_what-happens-if-a-credit-card-transaction-posts-to-a-closed-account-what-if-the-cardholder-is-no-longer-a-uw-employee\">\n    <div class=\"panel-heading\" id=\"heading_what-happens-if-a-credit-card-transaction-posts-to-a-closed-account-what-if-the-cardholder-is-no-longer-a-uw-employee\">\n        <h4 class=\"panel-title\"><button href=\"#what-happens-if-a-credit-card-transaction-posts-to-a-closed-account-what-if-the-cardholder-is-no-longer-a-uw-employee\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"what-happens-if-a-credit-card-transaction-posts-to-a-closed-account-what-if-the-cardholder-is-no-longer-a-uw-employee\">What happens if a credit card transaction posts to a closed account?  What if the cardholder is no longer a UW employee?<\/button><\/h4>    <\/div>\n    <div id=\"what-happens-if-a-credit-card-transaction-posts-to-a-closed-account-what-if-the-cardholder-is-no-longer-a-uw-employee\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_what-happens-if-a-credit-card-transaction-posts-to-a-closed-account-what-if-the-cardholder-is-no-longer-a-uw-employee\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>An Expense Data Entry Specialist would be able to submit the expense report on behalf of the terminated employee.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_how-do-you-reconcile-a-credit-transaction-on-a-credit-card-is-there-a-way-to-link-the-credit-to-the-original-debit\">\n    <div class=\"panel-heading\" id=\"heading_how-do-you-reconcile-a-credit-transaction-on-a-credit-card-is-there-a-way-to-link-the-credit-to-the-original-debit\">\n        <h4 class=\"panel-title\"><button href=\"#how-do-you-reconcile-a-credit-transaction-on-a-credit-card-is-there-a-way-to-link-the-credit-to-the-original-debit\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"how-do-you-reconcile-a-credit-transaction-on-a-credit-card-is-there-a-way-to-link-the-credit-to-the-original-debit\">How do you reconcile a credit transaction on a credit card?  Is there a way to link the credit to the original debit? <\/button><\/h4>    <\/div>\n    <div id=\"how-do-you-reconcile-a-credit-transaction-on-a-credit-card-is-there-a-way-to-link-the-credit-to-the-original-debit\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_how-do-you-reconcile-a-credit-transaction-on-a-credit-card-is-there-a-way-to-link-the-credit-to-the-original-debit\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Purchasing Card credits can be reconciled the same as any other Purchasing Card transaction. Shared Liability (Corporate Card) credits cannot be submitted unless there are sufficient positive expenses to offset them (i.e.: users cannot submit an expense report with a net negative amount on their Shared Liability Card). Shared Liability cardholders should contact their Credit Card Administrator to resolve large or old credit balances. Credits cannot be directly linked to the original expense.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_how-do-you-reconcile-a-disputed-credit-card-transaction\">\n    <div class=\"panel-heading\" id=\"heading_how-do-you-reconcile-a-disputed-credit-card-transaction\">\n        <h4 class=\"panel-title\"><button href=\"#how-do-you-reconcile-a-disputed-credit-card-transaction\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"how-do-you-reconcile-a-disputed-credit-card-transaction\">How do you reconcile a disputed credit card transaction? <\/button><\/h4>    <\/div>\n    <div id=\"how-do-you-reconcile-a-disputed-credit-card-transaction\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_how-do-you-reconcile-a-disputed-credit-card-transaction\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>All transactions will need to be reconciled in Workday, regardless of fraud or dispute. Disputed transactions can be identified using the additional worktag, \"UW Card Transaction Pending Vendor Review\/Action\" to notify downstream approvers the transaction is being disputed (Additional Worktags &gt; Expenses Reporting). Cardholder must still call US Bank Customer Service to dispute the transaction. When this additional worktag is used, the employee (and initiator if applicable) of the expense report will receive a to-do step once the expense report is approved. The to-do step will request additional context be provided once the dispute has been resolved.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_how-do-credit-card-transactions-that-originate-in-foreign-currency-appear\">\n    <div class=\"panel-heading\" id=\"heading_how-do-credit-card-transactions-that-originate-in-foreign-currency-appear\">\n        <h4 class=\"panel-title\"><button href=\"#how-do-credit-card-transactions-that-originate-in-foreign-currency-appear\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"how-do-credit-card-transactions-that-originate-in-foreign-currency-appear\">How do credit card transactions that originate in foreign currency appear? <\/button><\/h4>    <\/div>\n    <div id=\"how-do-credit-card-transactions-that-originate-in-foreign-currency-appear\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_how-do-credit-card-transactions-that-originate-in-foreign-currency-appear\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Transactions are loaded into a Workday expense report in USD, regardless of the type of currency that was paid. Cardholders can view the Workday report, \"My Expense Transactions\" to view the Transaction amount (currency charged) as well as the Billing amount (converted USD amount).<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_when-viewing-the-account-information-for-my-uw-credit-cards-in-the-company-property-section-of-my-worker-profile-it-shows-a-monthly-limit-for-my-purchase-card\">\n    <div class=\"panel-heading\" id=\"heading_when-viewing-the-account-information-for-my-uw-credit-cards-in-the-company-property-section-of-my-worker-profile-it-shows-a-monthly-limit-for-my-purchase-card\">\n        <h4 class=\"panel-title\"><button href=\"#when-viewing-the-account-information-for-my-uw-credit-cards-in-the-company-property-section-of-my-worker-profile-it-shows-a-monthly-limit-for-my-purchase-card\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"when-viewing-the-account-information-for-my-uw-credit-cards-in-the-company-property-section-of-my-worker-profile-it-shows-a-monthly-limit-for-my-purchase-card\">When viewing the Account Information for my UW credit cards in the Company Property section of my worker profile, it shows a 'Monthly Limit' for my purchase card. <\/button><\/h4>    <\/div>\n    <div id=\"when-viewing-the-account-information-for-my-uw-credit-cards-in-the-company-property-section-of-my-worker-profile-it-shows-a-monthly-limit-for-my-purchase-card\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_when-viewing-the-account-information-for-my-uw-credit-cards-in-the-company-property-section-of-my-worker-profile-it-shows-a-monthly-limit-for-my-purchase-card\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Monthly limits listed in workday in the Account Information area will be correct for all Shared Liability Cards, as they do have a monthly limit. For all Purchase Cards, the limit shown is actually only the two week cycle limit, and not the \u201cmonthly limit\u201d as noted. This is a limitation in Workday and cannot be changed at this time. The Transaction Limit amount is correct for both card types.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_when-viewing-credit-card-transactions-in-the-my-expense-transactions-area-of-the-expenses-hub-the-credit-card-transactions-tab-shows-a-different-number-of-transactions-than-the-number-of-transactions\">\n    <div class=\"panel-heading\" id=\"heading_when-viewing-credit-card-transactions-in-the-my-expense-transactions-area-of-the-expenses-hub-the-credit-card-transactions-tab-shows-a-different-number-of-transactions-than-the-number-of-transactions\">\n        <h4 class=\"panel-title\"><button href=\"#when-viewing-credit-card-transactions-in-the-my-expense-transactions-area-of-the-expenses-hub-the-credit-card-transactions-tab-shows-a-different-number-of-transactions-than-the-number-of-transactions\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"when-viewing-credit-card-transactions-in-the-my-expense-transactions-area-of-the-expenses-hub-the-credit-card-transactions-tab-shows-a-different-number-of-transactions-than-the-number-of-transactions\">When viewing credit card transactions in the My Expense Transactions area of the Expenses Hub, the Credit Card Transactions tab shows a different number of transactions than the number of transactions actually listed.<\/button><\/h4>    <\/div>\n    <div id=\"when-viewing-credit-card-transactions-in-the-my-expense-transactions-area-of-the-expenses-hub-the-credit-card-transactions-tab-shows-a-different-number-of-transactions-than-the-number-of-transactions\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_when-viewing-credit-card-transactions-in-the-my-expense-transactions-area-of-the-expenses-hub-the-credit-card-transactions-tab-shows-a-different-number-of-transactions-than-the-number-of-transactions\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Example: The tab says 2 transactions, however, 3 credit card transactions are listed. This is because 1 of the transactions has been pulled into an expense report that is in progress and is not available to be pulled into a new expense report. Once the expense report with the credit card transaction has been completed and settled, the transaction will no longer appear on the list.<br \/>Additionally, if the pending expense report with the transaction is cancelled prior to being settled and paid, the transaction becomes available to pull into a new expense report.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_i-understand-the-uw-expense-partner-central-approval-audit-pool-is-running-behind-can-i-get-my-credit-card-late-fees-and-interest-reimbursed\">\n    <div class=\"panel-heading\" id=\"heading_i-understand-the-uw-expense-partner-central-approval-audit-pool-is-running-behind-can-i-get-my-credit-card-late-fees-and-interest-reimbursed\">\n        <h4 class=\"panel-title\"><button href=\"#i-understand-the-uw-expense-partner-central-approval-audit-pool-is-running-behind-can-i-get-my-credit-card-late-fees-and-interest-reimbursed\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"i-understand-the-uw-expense-partner-central-approval-audit-pool-is-running-behind-can-i-get-my-credit-card-late-fees-and-interest-reimbursed\">I understand the UW Expense Partner central approval\/audit pool is running behind. Can I get my credit card late fees and interest reimbursed? <\/button><\/h4>    <\/div>\n    <div id=\"i-understand-the-uw-expense-partner-central-approval-audit-pool-is-running-behind-can-i-get-my-credit-card-late-fees-and-interest-reimbursed\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_i-understand-the-uw-expense-partner-central-approval-audit-pool-is-running-behind-can-i-get-my-credit-card-late-fees-and-interest-reimbursed\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p class=\"x_MsoNormal\">No. Currently US Bank is refunding any late fees incurred through the end of October on Shared Liability cards. UW Purchasing cards do not have any late fees, as they are automatically paid. Employees are encouraged to plan accordingly for longer turnaround times expected through early November and submit expense reports timely to avoid any late fees.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            \n    <\/div>\n<\/div>\n\n\n\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-rich-text\">\n\t\t\t\t<div class=\"cfct-mod-content copy\"><h3><a id=\"expensereports\"><\/a>Expense Reports in Workday<\/h3>\n<\/div>\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-tabs-accordions\">\n\t\t\t\t    <div class=\"bs-accordion \">\n            <div class=\"accordion-all-buttons\">\n          <a href=\"#\" class=\"accordions-showall btn btn-primary btn-xs\" role=\"button\" data-panel=\"xxt7w\"><span class=\"uw-resize-full\">Open All<\/span><\/a>\n        <\/div>\n        <div id=\"xxt7w\" class=\"panel-group\">\n        \n            <div class=\"panel panel-default \" id=\"panel_how-do-i-know-what-line-an-alert-error-pertains-to\">\n    <div class=\"panel-heading\" id=\"heading_how-do-i-know-what-line-an-alert-error-pertains-to\">\n        <h4 class=\"panel-title\"><button href=\"#how-do-i-know-what-line-an-alert-error-pertains-to\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"how-do-i-know-what-line-an-alert-error-pertains-to\">How do I know what line an alert\/error pertains to?<\/button><\/h4>    <\/div>\n    <div id=\"how-do-i-know-what-line-an-alert-error-pertains-to\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_how-do-i-know-what-line-an-alert-error-pertains-to\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Alerts and errors appear next to the expense item listed on the left of your screen (alerts as an orange diamond, errors as a red circle). If you then go to the upper right-hand side of your screen and click the orange or red rectangle, you will see what the alert and\/or error is. Some nuances:\u00a0<br \/>1. Most alerts &amp; errors are triggered at the line level telling you there is something wrong with the specific line. Others (ex: if you use a business purpose that is only allowed on spend authorizations) apply to the entire expense report. Those will still fire and have the error message visible through the link at the top-right of the screen, but they will not put an orange diamond or red circle next to any of the individual lines. <br \/><br \/>2. If the expense line is itemized, you may see an error repeated. Workday, in a way, treats each itemized line as its own expense. For example, if you split the expense into two separate itemized lines, you\u2019ll get 3 errors \u2013 once for the \u201cmain\u201d expense and once each for the itemized lines.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_how-do-i-cancel-itemization-on-an-expense-line\">\n    <div class=\"panel-heading\" id=\"heading_how-do-i-cancel-itemization-on-an-expense-line\">\n        <h4 class=\"panel-title\"><button href=\"#how-do-i-cancel-itemization-on-an-expense-line\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"how-do-i-cancel-itemization-on-an-expense-line\">How do I cancel itemization on an expense line?<\/button><\/h4>    <\/div>\n    <div id=\"how-do-i-cancel-itemization-on-an-expense-line\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_how-do-i-cancel-itemization-on-an-expense-line\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Once in the itemization area, click the trash can icon on the top right corner. This will cancel the itemization, and\/or delete one itemization at a time (will need to repeat this action for multiple splits). Click Done when prompted.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_what-is-the-file-size-limit-for-attachments\">\n    <div class=\"panel-heading\" id=\"heading_what-is-the-file-size-limit-for-attachments\">\n        <h4 class=\"panel-title\"><button href=\"#what-is-the-file-size-limit-for-attachments\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"what-is-the-file-size-limit-for-attachments\">What is the file size limit for attachments?<\/button><\/h4>    <\/div>\n    <div id=\"what-is-the-file-size-limit-for-attachments\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_what-is-the-file-size-limit-for-attachments\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Per Workday Community, Maximum Attachment Size is 30,720 KB (30 MB) and the Maximum Image Size is 10,240 KB (10 MB)<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_why-wont-an-error-disappear-after-ive-made-the-correction\">\n    <div class=\"panel-heading\" id=\"heading_why-wont-an-error-disappear-after-ive-made-the-correction\">\n        <h4 class=\"panel-title\"><button href=\"#why-wont-an-error-disappear-after-ive-made-the-correction\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"why-wont-an-error-disappear-after-ive-made-the-correction\">Why won't an error disappear after I've made the correction?<\/button><\/h4>    <\/div>\n    <div id=\"why-wont-an-error-disappear-after-ive-made-the-correction\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_why-wont-an-error-disappear-after-ive-made-the-correction\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Once the correction is made click elsewhere on the expense report (ex: a different expense line, or the header tab) so that the expense report will refresh. In most cases, the error will disappear after the refresh, however, some soft alerts (orange error) will remain to alert approvers while they are reviewing. Expense reports can be submitted when there are soft alerts, but cannot if the error is a red error. Red errors must be corrected before the expense report can be submitted.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_am-i-required-to-manually-enter-all-attendees-if-there-is-a-large-number\">\n    <div class=\"panel-heading\" id=\"heading_am-i-required-to-manually-enter-all-attendees-if-there-is-a-large-number\">\n        <h4 class=\"panel-title\"><button href=\"#am-i-required-to-manually-enter-all-attendees-if-there-is-a-large-number\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"am-i-required-to-manually-enter-all-attendees-if-there-is-a-large-number\">Am I required to manually enter all attendees if there is a large number?<\/button><\/h4>    <\/div>\n    <div id=\"am-i-required-to-manually-enter-all-attendees-if-there-is-a-large-number\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_am-i-required-to-manually-enter-all-attendees-if-there-is-a-large-number\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>The guidance recommended is to manually add all attendees if the total number is under 25. If over 25, then an attendee list can be attached instead (with the Number of Persons field updated to reflect the total number of attendees). This guidance was discussed with UW System leadership.\u00a0<br \/>Note: It is advised to enter attendees BEFORE itemizing an expense line, otherwise you will have to enter them multiple times. For student attendees, it is recommended to manually list all for reporting purposes.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_is-there-a-character-minimum-maximum-for-the-expense-report-memo-field\">\n    <div class=\"panel-heading\" id=\"heading_is-there-a-character-minimum-maximum-for-the-expense-report-memo-field\">\n        <h4 class=\"panel-title\"><button href=\"#is-there-a-character-minimum-maximum-for-the-expense-report-memo-field\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"is-there-a-character-minimum-maximum-for-the-expense-report-memo-field\">Is there a character minimum\/maximum for the expense report memo field?<\/button><\/h4>    <\/div>\n    <div id=\"is-there-a-character-minimum-maximum-for-the-expense-report-memo-field\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_is-there-a-character-minimum-maximum-for-the-expense-report-memo-field\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>There is no minimum or maximum for this field.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_can-you-see-when-who-approved-each-expense-report\">\n    <div class=\"panel-heading\" id=\"heading_can-you-see-when-who-approved-each-expense-report\">\n        <h4 class=\"panel-title\"><button href=\"#can-you-see-when-who-approved-each-expense-report\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"can-you-see-when-who-approved-each-expense-report\">Can you see when\/who approved each expense report? <\/button><\/h4>    <\/div>\n    <div id=\"can-you-see-when-who-approved-each-expense-report\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_can-you-see-when-who-approved-each-expense-report\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Each expense report has a \"Business Process\" tab that shows the approval history.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_how-do-i-edit-an-expense-report-that-ive-already-created\">\n    <div class=\"panel-heading\" id=\"heading_how-do-i-edit-an-expense-report-that-ive-already-created\">\n        <h4 class=\"panel-title\"><button href=\"#how-do-i-edit-an-expense-report-that-ive-already-created\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"how-do-i-edit-an-expense-report-that-ive-already-created\">How do I edit an expense report that I've already created?<\/button><\/h4>    <\/div>\n    <div id=\"how-do-i-edit-an-expense-report-that-ive-already-created\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_how-do-i-edit-an-expense-report-that-ive-already-created\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>To modify an expense report, enter \"My Expense Reports\" in the search bar &gt; click Actions next to the expense report you'd like to change &gt; choose Edit Expense Report from the dropdown menu &gt; make the necessary changes to the expense report and submit. <br><br \/>Note: You cannot edit an expense report if it has a payment or pending payment applied to it. If the expense report was in progress (in the process of approval) the approval process will restart if the expense report is changed. It may be necessary for the employee and\/or the Expense Data Entry Specialist to \"re-approve it\" when it re-enters the approval process.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_how-do-i-cancel-an-expense-report-that-ive-already-created\">\n    <div class=\"panel-heading\" id=\"heading_how-do-i-cancel-an-expense-report-that-ive-already-created\">\n        <h4 class=\"panel-title\"><button href=\"#how-do-i-cancel-an-expense-report-that-ive-already-created\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"how-do-i-cancel-an-expense-report-that-ive-already-created\">How do I cancel an expense report that I've already created?<\/button><\/h4>    <\/div>\n    <div id=\"how-do-i-cancel-an-expense-report-that-ive-already-created\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_how-do-i-cancel-an-expense-report-that-ive-already-created\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>To cancel an expense report, enter \"My Expense Reports\" in the search bar &gt; click Actions next to the expense report you'd like to cancel &gt; choose Cancel Expense Report from the dropdown menu &gt; click OK. <br><br \/>Note: Canceling an expense report is irreversible. You cannot cancel an expense report if it has a payment applied to it.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_do-workers-receive-notifications-about-pending-expense-reports-that-were-never-submitted\">\n    <div class=\"panel-heading\" id=\"heading_do-workers-receive-notifications-about-pending-expense-reports-that-were-never-submitted\">\n        <h4 class=\"panel-title\"><button href=\"#do-workers-receive-notifications-about-pending-expense-reports-that-were-never-submitted\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"do-workers-receive-notifications-about-pending-expense-reports-that-were-never-submitted\">Do workers receive notifications about \u201cpending\u201d expense reports that were never submitted? <\/button><\/h4>    <\/div>\n    <div id=\"do-workers-receive-notifications-about-pending-expense-reports-that-were-never-submitted\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_do-workers-receive-notifications-about-pending-expense-reports-that-were-never-submitted\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>No, the worker will need to go to their Expenses Hub, then click Expense Reports, and view the status. If it's in draft status, it was never submitted. Expense Reports that have been sent back will be included in a weekly alert as well as an email on Monday mornings.\u00a0<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_how-can-receipts-be-added-to-an-expense-report\">\n    <div class=\"panel-heading\" id=\"heading_how-can-receipts-be-added-to-an-expense-report\">\n        <h4 class=\"panel-title\"><button href=\"#how-can-receipts-be-added-to-an-expense-report\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"how-can-receipts-be-added-to-an-expense-report\">How can receipts be added to an expense report?<\/button><\/h4>    <\/div>\n    <div id=\"how-can-receipts-be-added-to-an-expense-report\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_how-can-receipts-be-added-to-an-expense-report\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>There are multiple ways to add a receipt to an expense report. <br><br \/>1. Receipts can be added at the header level or the expense line level in expense reports. <br><br \/>2. Quick expenses are added using the mobile app, may include a receipt, and can be pulled into expense reports at a later date. <br><br \/>3. Receipts can be emailed to Workday from the email address(es) in your employee profile, and will appear as a quick expense that can be pulled into an expense report. Receipts can also be emailed to another employee's Workday profile.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_in-a-per-diem-expense-itemization-i-dont-see-first-last-day-as-a-deduction\">\n    <div class=\"panel-heading\" id=\"heading_in-a-per-diem-expense-itemization-i-dont-see-first-last-day-as-a-deduction\">\n        <h4 class=\"panel-title\"><button href=\"#in-a-per-diem-expense-itemization-i-dont-see-first-last-day-as-a-deduction\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"in-a-per-diem-expense-itemization-i-dont-see-first-last-day-as-a-deduction\">In a Per Diem expense itemization, I don't see first\/last day as a deduction. <\/button><\/h4>    <\/div>\n    <div id=\"in-a-per-diem-expense-itemization-i-dont-see-first-last-day-as-a-deduction\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_in-a-per-diem-expense-itemization-i-dont-see-first-last-day-as-a-deduction\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>This is correct. Per diem policy is changing with the Workday rollout, and no longer requires a first and last day deduction.\u00a0<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_theres-not-a-save-button-does-it-save-automatically\">\n    <div class=\"panel-heading\" id=\"heading_theres-not-a-save-button-does-it-save-automatically\">\n        <h4 class=\"panel-title\"><button href=\"#theres-not-a-save-button-does-it-save-automatically\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"theres-not-a-save-button-does-it-save-automatically\">There's not a 'Save' Button - does it SAVE automatically?<\/button><\/h4>    <\/div>\n    <div id=\"theres-not-a-save-button-does-it-save-automatically\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_theres-not-a-save-button-does-it-save-automatically\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Workday automatically saves, but to refresh the page, click somewhere else on the page (ex: on another expense line or the attachments tab). There is a Save for Later button at the bottom when entering Expense Lines.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_currently-when-we-do-an-expense-report-on-behalf-of-a-job-candidate-to-reimburse-them-for-things-like-an-uber-we-first-have-to-go-into-sfs-and-create-a\">\n    <div class=\"panel-heading\" id=\"heading_currently-when-we-do-an-expense-report-on-behalf-of-a-job-candidate-to-reimburse-them-for-things-like-an-uber-we-first-have-to-go-into-sfs-and-create-a\">\n        <h4 class=\"panel-title\"><button href=\"#currently-when-we-do-an-expense-report-on-behalf-of-a-job-candidate-to-reimburse-them-for-things-like-an-uber-we-first-have-to-go-into-sfs-and-create-a\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"currently-when-we-do-an-expense-report-on-behalf-of-a-job-candidate-to-reimburse-them-for-things-like-an-uber-we-first-have-to-go-into-sfs-and-create-a\">Currently when we do an Expense Report on behalf of a job candidate to reimburse them for things like an Uber, we first have to go into SFS and create a <\/button><\/h4>    <\/div>\n    <div id=\"currently-when-we-do-an-expense-report-on-behalf-of-a-job-candidate-to-reimburse-them-for-things-like-an-uber-we-first-have-to-go-into-sfs-and-create-a\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_currently-when-we-do-an-expense-report-on-behalf-of-a-job-candidate-to-reimburse-them-for-things-like-an-uber-we-first-have-to-go-into-sfs-and-create-a\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>It is somewhat similar - they are called either an External Committee Member (a non-employee) or if they were a candidate, they would have a \"shell profile\" already in Workday as a candidate or pre hire. The Expense Data Entry Specialist can create expense reports for these classifications (External Committee Member, candidate or pre-hire are the three categories).<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_where-is-the-option-to-select-the-turndown-rate-for-mileage-in-an-expense-report\">\n    <div class=\"panel-heading\" id=\"heading_where-is-the-option-to-select-the-turndown-rate-for-mileage-in-an-expense-report\">\n        <h4 class=\"panel-title\"><button href=\"#where-is-the-option-to-select-the-turndown-rate-for-mileage-in-an-expense-report\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"where-is-the-option-to-select-the-turndown-rate-for-mileage-in-an-expense-report\">Where is the option to select the turndown rate for mileage in an expense report?<\/button><\/h4>    <\/div>\n    <div id=\"where-is-the-option-to-select-the-turndown-rate-for-mileage-in-an-expense-report\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_where-is-the-option-to-select-the-turndown-rate-for-mileage-in-an-expense-report\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>As part of travel policy changes related to the Workday rollout, mileage is now one rate. There won't be separate standard, turndown or motorcycle rates.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_is-it-still-required-to-attach-a-copy-of-oanda-currency-conversion-if-claiming-an-expense-that-was-in-foreign-currency\">\n    <div class=\"panel-heading\" id=\"heading_is-it-still-required-to-attach-a-copy-of-oanda-currency-conversion-if-claiming-an-expense-that-was-in-foreign-currency\">\n        <h4 class=\"panel-title\"><button href=\"#is-it-still-required-to-attach-a-copy-of-oanda-currency-conversion-if-claiming-an-expense-that-was-in-foreign-currency\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"is-it-still-required-to-attach-a-copy-of-oanda-currency-conversion-if-claiming-an-expense-that-was-in-foreign-currency\">Is it still required to attach a copy of Oanda currency conversion if claiming an expense that was in foreign currency?<\/button><\/h4>    <\/div>\n    <div id=\"is-it-still-required-to-attach-a-copy-of-oanda-currency-conversion-if-claiming-an-expense-that-was-in-foreign-currency\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_is-it-still-required-to-attach-a-copy-of-oanda-currency-conversion-if-claiming-an-expense-that-was-in-foreign-currency\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>You will still need to attach a copy of an Oanda currency conversion to your expense report for reimbursements that were originally paid in foreign currency. However, the attachment will not be required when reconciling UW credit card transactions as they are automatically converted when coming into Workday.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_when-is-a-receipt-required-for-an-expense-in-workday\">\n    <div class=\"panel-heading\" id=\"heading_when-is-a-receipt-required-for-an-expense-in-workday\">\n        <h4 class=\"panel-title\"><button href=\"#when-is-a-receipt-required-for-an-expense-in-workday\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"when-is-a-receipt-required-for-an-expense-in-workday\">When is a receipt required for an expense in Workday?<\/button><\/h4>    <\/div>\n    <div id=\"when-is-a-receipt-required-for-an-expense-in-workday\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_when-is-a-receipt-required-for-an-expense-in-workday\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>The new travel policy only require receipts at $50.01 and above for out of pocket expenses (and shared liability card transactions). For all Purchase card expenses, receipts will always be required.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_how-will-the-90-day-accountable-plan-expenses-older-than-90-days-be-handled-during-the-transition-to-workday\">\n    <div class=\"panel-heading\" id=\"heading_how-will-the-90-day-accountable-plan-expenses-older-than-90-days-be-handled-during-the-transition-to-workday\">\n        <h4 class=\"panel-title\"><button href=\"#how-will-the-90-day-accountable-plan-expenses-older-than-90-days-be-handled-during-the-transition-to-workday\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"how-will-the-90-day-accountable-plan-expenses-older-than-90-days-be-handled-during-the-transition-to-workday\">How will the 90 day Accountable Plan (expenses older than 90 days) be handled during the transition to Workday?<\/button><\/h4>    <\/div>\n    <div id=\"how-will-the-90-day-accountable-plan-expenses-older-than-90-days-be-handled-during-the-transition-to-workday\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_how-will-the-90-day-accountable-plan-expenses-older-than-90-days-be-handled-during-the-transition-to-workday\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Expenses incurred on or after March 11th, 2025 are able to be submitted in an expense report until Sept 30th, 2025 without tax penalty. Expenses incurred during this period are not subject to the 90 day Accountable plan policy until Oct 1st, 2025. After October 1st, Accountable plan exceptions are handled via a Spend Authorization.\u00a0<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_when-using-a-lodging-expense-item-what-is-number-of-nights-private-accommodation-and-how-do-i-calculate-it-to-enter-into-the-field\">\n    <div class=\"panel-heading\" id=\"heading_when-using-a-lodging-expense-item-what-is-number-of-nights-private-accommodation-and-how-do-i-calculate-it-to-enter-into-the-field\">\n        <h4 class=\"panel-title\"><button href=\"#when-using-a-lodging-expense-item-what-is-number-of-nights-private-accommodation-and-how-do-i-calculate-it-to-enter-into-the-field\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"when-using-a-lodging-expense-item-what-is-number-of-nights-private-accommodation-and-how-do-i-calculate-it-to-enter-into-the-field\">When using a lodging expense item, what is 'number of nights private accommodation' and how do I calculate it to enter into the field?<\/button><\/h4>    <\/div>\n    <div id=\"when-using-a-lodging-expense-item-what-is-number-of-nights-private-accommodation-and-how-do-i-calculate-it-to-enter-into-the-field\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_when-using-a-lodging-expense-item-what-is-number-of-nights-private-accommodation-and-how-do-i-calculate-it-to-enter-into-the-field\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>This field is the number of people in a room times the number of nights. For example if 2 people shared a room for three nights, the total number of nights private accommodation you should enter is 6. This calculation is what determines if the expense is in policy or over the maximum rate for that location.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_what-can-i-do-if-i-accidentally-hit-submit\">\n    <div class=\"panel-heading\" id=\"heading_what-can-i-do-if-i-accidentally-hit-submit\">\n        <h4 class=\"panel-title\"><button href=\"#what-can-i-do-if-i-accidentally-hit-submit\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"what-can-i-do-if-i-accidentally-hit-submit\">What can I do if I accidentally hit Submit?<\/button><\/h4>    <\/div>\n    <div id=\"what-can-i-do-if-i-accidentally-hit-submit\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_what-can-i-do-if-i-accidentally-hit-submit\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>If you do accidentally hit \u201csubmit\u201d you can go back to your Expenses Hub, find the expense report, click on Actions, and Change your Expense report.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            \n    <\/div>\n<\/div>\n\n\n\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-rich-text\">\n\t\t\t\t<div class=\"cfct-mod-content copy\"><h3><a id=\"funding\"><\/a><a id=\"funding\"><\/a>Funding<\/h3>\n<\/div>\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-tabs-accordions\">\n\t\t\t\t    <div class=\"bs-accordion \">\n        <div id=\"mmv5j\" class=\"panel-group\">\n        \n            <div class=\"panel panel-default \" id=\"panel_how-can-i-submit-an-expense-report-or-spend-authorization-if-i-dont-know-what-funding-to-use\">\n    <div class=\"panel-heading\" id=\"heading_how-can-i-submit-an-expense-report-or-spend-authorization-if-i-dont-know-what-funding-to-use\">\n        <h4 class=\"panel-title\"><button href=\"#how-can-i-submit-an-expense-report-or-spend-authorization-if-i-dont-know-what-funding-to-use\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"how-can-i-submit-an-expense-report-or-spend-authorization-if-i-dont-know-what-funding-to-use\">How can I submit an expense report or spend authorization if I don't know what funding to use?<\/button><\/h4>    <\/div>\n    <div id=\"how-can-i-submit-an-expense-report-or-spend-authorization-if-i-dont-know-what-funding-to-use\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_how-can-i-submit-an-expense-report-or-spend-authorization-if-i-dont-know-what-funding-to-use\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Suggestions for funding assistance when creating a spend authorization or expense report: <br \/>1. Try finding it in the <a href=\"https:\/\/fdmmapping.atp.wisconsin.edu\/\">FDM Mapping Tool<\/a> <br \/>2. Contact an employee in your department with an Expense Data Entry Specialist role. They can assist you in determining your funding, or they can create the spend authorization and\/or expense report on your behalf.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_can-i-add-foundation-related-expenses-to-my-expense-report-that-will-be-billed-to-my-campus-foundation\">\n    <div class=\"panel-heading\" id=\"heading_can-i-add-foundation-related-expenses-to-my-expense-report-that-will-be-billed-to-my-campus-foundation\">\n        <h4 class=\"panel-title\"><button href=\"#can-i-add-foundation-related-expenses-to-my-expense-report-that-will-be-billed-to-my-campus-foundation\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"can-i-add-foundation-related-expenses-to-my-expense-report-that-will-be-billed-to-my-campus-foundation\">Can I add Foundation related expenses to my expense report that will be billed to my campus Foundation?<\/button><\/h4>    <\/div>\n    <div id=\"can-i-add-foundation-related-expenses-to-my-expense-report-that-will-be-billed-to-my-campus-foundation\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_can-i-add-foundation-related-expenses-to-my-expense-report-that-will-be-billed-to-my-campus-foundation\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Yes, the decision to allow Foundation related expenses on Pcards was approved by Finance ATP Governance in July of 2022, in addition to Foundation related expenses being paid out of pocket or on shared liability cards (corporate cards). These expenses will be reconciled with an expense report using 5 expense items that are labeled \"Foundation\". When using any of these expense items, the expense report is routed to a campus Expense Foundation Specialist for approval. <br \/><br \/><br \/>***Foundation Expenses on Pcard- Individuals should work with their <a href=\"https:\/\/www.wisconsin.edu\/travel\/workday-expense\/foundation-contacts-for-expenses\/\">Foundation<\/a> to determine what expenses are eligible for reimbursement and the process for Foundation approval of those expenses. If the Foundation is unwilling to pay for the expense, the cardholder is responsible for paying for this expense out of their own pocket.***<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_how-is-cost-share-grant-funding-entered-in-an-expense-report-or-spend-authorization\">\n    <div class=\"panel-heading\" id=\"heading_how-is-cost-share-grant-funding-entered-in-an-expense-report-or-spend-authorization\">\n        <h4 class=\"panel-title\"><button href=\"#how-is-cost-share-grant-funding-entered-in-an-expense-report-or-spend-authorization\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"how-is-cost-share-grant-funding-entered-in-an-expense-report-or-spend-authorization\">How is cost share grant funding entered in an expense report or spend authorization?<\/button><\/h4>    <\/div>\n    <div id=\"how-is-cost-share-grant-funding-entered-in-an-expense-report-or-spend-authorization\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_how-is-cost-share-grant-funding-entered-in-an-expense-report-or-spend-authorization\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Enter funding on either the expense report header or in the expense line in the following order: <br \/><br \/>1. Enter the Cost Share Grant ID in the Grant field. (The Cost Share Grant must be the first driver worktag entered on a transaction) <br \/><br \/>2. Enter the non-sponsored funding source driver worktag in Program, Gift, or Project field <br \/><br \/>Note: The non-sponsored funding source driver worktag will default the correct related worktags (Fund, Cost Center, Function) on the transaction<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_how-should-research-participants-be-paid\">\n    <div class=\"panel-heading\" id=\"heading_how-should-research-participants-be-paid\">\n        <h4 class=\"panel-title\"><button href=\"#how-should-research-participants-be-paid\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"how-should-research-participants-be-paid\">How should research participants be paid?<\/button><\/h4>    <\/div>\n    <div id=\"how-should-research-participants-be-paid\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_how-should-research-participants-be-paid\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Per policy, HIPAA protected research participant costs must not be processed in the Workday Expenses module.<\/p><ul><li>Payments to HIPAA protected research participants, including the payment of reimbursable travel expenses, are processed via an Ad Hoc payment or Advara.<\/li><li>Payments to Non HIPAA protected research participants are processed via an Ad Hoc payment.<\/li><li>Travel expenses for Non HIPAA protected research participants are processed via an expense report.<\/li><\/ul>                <\/div>\n    <\/div>\n<\/div>\n            \n    <\/div>\n<\/div>\n\n\n\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-rich-text\">\n\t\t\t\t<div class=\"cfct-mod-content copy\"><h3><a id=\"spendauthorizations\"><\/a><a id=\"spendauthorizations\"><\/a>Spend Authorizations<\/h3>\n<\/div>\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-tabs-accordions\">\n\t\t\t\t    <div class=\"bs-accordion \">\n        <div id=\"030w7\" class=\"panel-group\">\n        \n            <div class=\"panel panel-default \" id=\"panel_what-is-a-spend-authorization-used-for\">\n    <div class=\"panel-heading\" id=\"heading_what-is-a-spend-authorization-used-for\">\n        <h4 class=\"panel-title\"><button href=\"#what-is-a-spend-authorization-used-for\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"what-is-a-spend-authorization-used-for\">What is a spend authorization used for?<\/button><\/h4>    <\/div>\n    <div id=\"what-is-a-spend-authorization-used-for\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_what-is-a-spend-authorization-used-for\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <ul><li>Spend authorizations grant permission for future expenses, cash advances, UW official functions, and policy exceptions.<\/li><li>Future expenses are not limited to future travel, and can include future spending on Purchase cards.<\/li><li>Cash advances allow the worker to receive the funds in advance of travel.<\/li><li>Spend Authorizations can be used in place of the Official Functions form, however, the Official Functions form will still be used for purchases outside of the Expenses Module (i.e. Purchase Orders). An approved official functions form can also be attached to an expense report.<\/li><li>Expenses that occur outside of policy will require approval via a spend authorization which must be attached to the expense report reconciling the out-of-policy expense(s).<\/li><\/ul>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_who-can-create-a-spend-authorization-do-you-need-a-specific-security-role\">\n    <div class=\"panel-heading\" id=\"heading_who-can-create-a-spend-authorization-do-you-need-a-specific-security-role\">\n        <h4 class=\"panel-title\"><button href=\"#who-can-create-a-spend-authorization-do-you-need-a-specific-security-role\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"who-can-create-a-spend-authorization-do-you-need-a-specific-security-role\">Who can create a spend authorization?  Do you need a specific security role?<\/button><\/h4>    <\/div>\n    <div id=\"who-can-create-a-spend-authorization-do-you-need-a-specific-security-role\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_who-can-create-a-spend-authorization-do-you-need-a-specific-security-role\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Employee As Self (i.e.: anyone can create for themselves) or an Expense Data Entry Specialist can create one on behalf of another employee.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_can-a-spend-authorization-be-created-after-a-related-expense-report-has-been-created-and-then-have-it-linked-to-the-expense-report\">\n    <div class=\"panel-heading\" id=\"heading_can-a-spend-authorization-be-created-after-a-related-expense-report-has-been-created-and-then-have-it-linked-to-the-expense-report\">\n        <h4 class=\"panel-title\"><button href=\"#can-a-spend-authorization-be-created-after-a-related-expense-report-has-been-created-and-then-have-it-linked-to-the-expense-report\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"can-a-spend-authorization-be-created-after-a-related-expense-report-has-been-created-and-then-have-it-linked-to-the-expense-report\">Can a spend authorization be created after a related expense report has been created, and then have it linked to the expense report?<\/button><\/h4>    <\/div>\n    <div id=\"can-a-spend-authorization-be-created-after-a-related-expense-report-has-been-created-and-then-have-it-linked-to-the-expense-report\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_can-a-spend-authorization-be-created-after-a-related-expense-report-has-been-created-and-then-have-it-linked-to-the-expense-report\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Yes. For example, a worker submits an expense report for travel that was not booked per policy, and the approver sends back the expense report requiring an approved spend authorization be linked (the spend authorization is for approval of the exception to following policy, and to allow for reimbursement). The worker submits a spend authorization for the exception, and it gets approved. The worker can then go back into the expense report that was sent back, link the spend authorization, and resubmit the expense report for approval.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_can-i-link-more-than-one-spend-authorization-to-an-expense-report\">\n    <div class=\"panel-heading\" id=\"heading_can-i-link-more-than-one-spend-authorization-to-an-expense-report\">\n        <h4 class=\"panel-title\"><button href=\"#can-i-link-more-than-one-spend-authorization-to-an-expense-report\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"can-i-link-more-than-one-spend-authorization-to-an-expense-report\">Can I link more than one spend authorization to an expense report?<\/button><\/h4>    <\/div>\n    <div id=\"can-i-link-more-than-one-spend-authorization-to-an-expense-report\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_can-i-link-more-than-one-spend-authorization-to-an-expense-report\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>No, only one spend authorization can be linked to an expense report. However, multiple expense reports can be linked to one spend authorization. <br \/>For example, a worker has an approved spend authorization for multiple expenses but creates more than one expense report to be reimbursed for those expenses. That spend authorization can be linked to each expense report. While creating the final expense report linking that spend authorization, the worker must check the Final Expense Report for Spend Authorization checkbox.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_can-cash-advances-and-spend-authorizations-be-applied-to-more-than-one-expense-report\">\n    <div class=\"panel-heading\" id=\"heading_can-cash-advances-and-spend-authorizations-be-applied-to-more-than-one-expense-report\">\n        <h4 class=\"panel-title\"><button href=\"#can-cash-advances-and-spend-authorizations-be-applied-to-more-than-one-expense-report\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"can-cash-advances-and-spend-authorizations-be-applied-to-more-than-one-expense-report\">Can cash advances and spend authorizations be applied to more than one expense report?<\/button><\/h4>    <\/div>\n    <div id=\"can-cash-advances-and-spend-authorizations-be-applied-to-more-than-one-expense-report\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_can-cash-advances-and-spend-authorizations-be-applied-to-more-than-one-expense-report\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Yes. When a Spend Authorization (with or without a Cash Advance) is attached to an expense report, the user is prompted to check a box if it is the final expense report for that Spend Authorization.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_how-will-out-of-policy-expense-reports-get-approved\">\n    <div class=\"panel-heading\" id=\"heading_how-will-out-of-policy-expense-reports-get-approved\">\n        <h4 class=\"panel-title\"><button href=\"#how-will-out-of-policy-expense-reports-get-approved\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"how-will-out-of-policy-expense-reports-get-approved\">How will out-of-policy expense reports get approved?<\/button><\/h4>    <\/div>\n    <div id=\"how-will-out-of-policy-expense-reports-get-approved\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_how-will-out-of-policy-expense-reports-get-approved\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Out-of-policy expense reports will require an approved Spend Authorization be linked (with Expense Operations Lead approval) to the expense report, to document that approval has been given to proceed with an expense report.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_the-spend-authorization-doesnt-seem-to-allow-you-to-itemize-split-fund-an-expense-line-like-the-expense-report-does\">\n    <div class=\"panel-heading\" id=\"heading_the-spend-authorization-doesnt-seem-to-allow-you-to-itemize-split-fund-an-expense-line-like-the-expense-report-does\">\n        <h4 class=\"panel-title\"><button href=\"#the-spend-authorization-doesnt-seem-to-allow-you-to-itemize-split-fund-an-expense-line-like-the-expense-report-does\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"the-spend-authorization-doesnt-seem-to-allow-you-to-itemize-split-fund-an-expense-line-like-the-expense-report-does\">The Spend Authorization doesn\u2019t seem to allow you to itemize (split fund) an expense line like the expense report does. <\/button><\/h4>    <\/div>\n    <div id=\"the-spend-authorization-doesnt-seem-to-allow-you-to-itemize-split-fund-an-expense-line-like-the-expense-report-does\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_the-spend-authorization-doesnt-seem-to-allow-you-to-itemize-split-fund-an-expense-line-like-the-expense-report-does\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>That's correct. That is Workday delivered and can\u2019t be configured and changed. To split funding, enter two separate lines to split into two worktags. <\/p><p>Note: Spend authorizations with a cash advance do not allow for multiple funding on the same spend authorization (it will not be able to be submitted).<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_how-do-i-cancel-a-spend-authorization-that-ive-already-created\">\n    <div class=\"panel-heading\" id=\"heading_how-do-i-cancel-a-spend-authorization-that-ive-already-created\">\n        <h4 class=\"panel-title\"><button href=\"#how-do-i-cancel-a-spend-authorization-that-ive-already-created\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"how-do-i-cancel-a-spend-authorization-that-ive-already-created\">How do I cancel a spend authorization that I've already created?<\/button><\/h4>    <\/div>\n    <div id=\"how-do-i-cancel-a-spend-authorization-that-ive-already-created\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_how-do-i-cancel-a-spend-authorization-that-ive-already-created\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>To cancel a spend authorization, enter \"My Spend Authorizations\" in the search bar &gt; click Actions next to the spend authorization you'd like to cancel &gt; choose Cancel Spend Authorization from the dropdown menu &gt; click OK. <br \/><br \/>Note: The action is only available if the spend authorization is in Draft status or is In Progress. <br \/><strong>You cannot cancel a spend authorization if it:<\/strong><\/p><ul><li>Is Closed, Canceled, marked as Worker Paid, or associated with an uncanceled expense report.<\/li><li>Is associated with an In Progress or Completed settlement run.<\/li><\/ul>                <\/div>\n    <\/div>\n<\/div>\n            \n    <\/div>\n<\/div>\n\n\n\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-rich-text\">\n\t\t\t\t<div class=\"cfct-mod-content copy\"><h3><a id=\"rolesinworkdayexpense\"><\/a><a id=\"roles\"><\/a>Roles in Workday Expense<\/h3>\n<\/div>\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-tabs-accordions\">\n\t\t\t\t    <div class=\"bs-accordion \">\n        <div id=\"3zlfn\" class=\"panel-group\">\n        \n            <div class=\"panel panel-default \" id=\"panel_what-does-an-expense-data-entry-specialist-edes-do-what-if-an-edes-is-also-an-approver\">\n    <div class=\"panel-heading\" id=\"heading_what-does-an-expense-data-entry-specialist-edes-do-what-if-an-edes-is-also-an-approver\">\n        <h4 class=\"panel-title\"><button href=\"#what-does-an-expense-data-entry-specialist-edes-do-what-if-an-edes-is-also-an-approver\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"what-does-an-expense-data-entry-specialist-edes-do-what-if-an-edes-is-also-an-approver\">What does an Expense Data Entry Specialist (EDES) do?  What if an EDES is also an approver?<\/button><\/h4>    <\/div>\n    <div id=\"what-does-an-expense-data-entry-specialist-edes-do-what-if-an-edes-is-also-an-approver\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_what-does-an-expense-data-entry-specialist-edes-do-what-if-an-edes-is-also-an-approver\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>The Expense Data Entry Specialist (EDES) has the ability to create expense reports &amp; spend authorizations on behalf of other employees and non-employees. EDES's are required to be trained before receiving this role. Unlike SFS, EDES's are not assigned to specific individuals; once assigned the role, an EDES can create spend authorizations &amp; expense reports for all employees and non-employees. Additionally, the EDES can request the setup of a non-employee (aka External Committee Member). EDES's cannot approve expense reports or spend authorizations they created themselves; the Cost Center Manager is used as a backup in that situation.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_what-does-central-audit-team-do\">\n    <div class=\"panel-heading\" id=\"heading_what-does-central-audit-team-do\">\n        <h4 class=\"panel-title\"><button href=\"#what-does-central-audit-team-do\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"what-does-central-audit-team-do\">What does central audit team do?<\/button><\/h4>    <\/div>\n    <div id=\"what-does-central-audit-team-do\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_what-does-central-audit-team-do\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>Central Audit, also known as the Expense Partner pool, reviews expense reports for UW-level policy compliance. In most cases, they are the first level of review for an expense report.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_if-the-driver-worktag-manager-is-creating-a-spend-authorization-or-expense-report-for-themselves-who-approves-it\">\n    <div class=\"panel-heading\" id=\"heading_if-the-driver-worktag-manager-is-creating-a-spend-authorization-or-expense-report-for-themselves-who-approves-it\">\n        <h4 class=\"panel-title\"><button href=\"#if-the-driver-worktag-manager-is-creating-a-spend-authorization-or-expense-report-for-themselves-who-approves-it\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"if-the-driver-worktag-manager-is-creating-a-spend-authorization-or-expense-report-for-themselves-who-approves-it\">If the driver worktag manager is creating a spend authorization or expense report for themselves, who approves it?<\/button><\/h4>    <\/div>\n    <div id=\"if-the-driver-worktag-manager-is-creating-a-spend-authorization-or-expense-report-for-themselves-who-approves-it\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_if-the-driver-worktag-manager-is-creating-a-spend-authorization-or-expense-report-for-themselves-who-approves-it\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>When a spend authorization or expense report is created by a worker who is also the Driver Worktag Manager for the funding entered, the Cost Center Manager will approve. If the campus\/division opted to map multiple Cost Center Managers at a higher level in the hierarchy, it will go to \u201call\u201d Cost Center Managers and each will have to approve. <br \/><strong>Note: This may not be the same for all business processes in Workday, as workflows will vary.<\/strong><\/p>                <\/div>\n    <\/div>\n<\/div>\n            \n    <\/div>\n<\/div>\n\n\n\n\t\t\t<\/div><\/div><\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t                <\/div>\n    <\/div>\n<\/div>\n            \n    <\/div>\n<\/div>\n\n\n\n\t\t\t<\/div><\/div><\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t","protected":false},"excerpt":{"rendered":"","protected":false},"author":3483,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-11277","page","type-page","status-publish","hentry","cfct-can-haz-build"],"_links":{"self":[{"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/pages\/11277","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/users\/3483"}],"replies":[{"embeddable":true,"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/comments?post=11277"}],"version-history":[{"count":40,"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/pages\/11277\/revisions"}],"predecessor-version":[{"id":18308,"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/pages\/11277\/revisions\/18308"}],"wp:attachment":[{"href":"https:\/\/www.wisconsin.edu\/travel\/wp-json\/wp\/v2\/media?parent=11277"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}