Recorded Webinars and Transition Overview

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Agency Changes

The UW System Board of Regents recently approved contracts regarding travel management services for the UW System. Beginning July 1, 2020 our travel management services will be handled by three separate providers, based on the unique services required. Our existing contract with Fox World Travel will expire on June 30, 2020. This change will provide specialized service to the various travel planners and travel arrangers and will result in significant savings for UW System.

  • Employee Services (Individual Travel, or “live sell” tickets of less than 10 travelers, Administrative Groups and Group Air) will use Travel Incorporated based out of Duluth, GA
  • University Group Block Services (10 or more on same flight and/or hotel) will use Fox World Travel based out of Oshkosh, WI
  • Athletic Services will use Short’s Travel Management based out of Waterloo, IA. UW-Madison is exempt because of its pre-existing contract with a travel management agency for similar services.

What Changed

  • March 2020: New travel rate calculator (lodging maximums and meal per diems)
  • March 2020: UW System will administer the TravelWIse website
  • July 1, 2020: UW System will move from a single service provider to three vendors based upon the type of service required. Most employees will be working with a new travel agency and travel agent team
  • July 1, 2020: Rollout of Concur app and Travel Incorporated app to book and view reservations on mobile devices

What Remained the Same

  • Concur will be used for any online travel reservations (but will be fulfilled and invoiced by a different travel agency)
  • Corporate card policy and vendor
  • Ability to use an agent for service
  • 24/7 agency coverage is available, with a dedicated UW team during core business hours

 

Webinars

Travel Services Open House

Hosted by UW System Travel Services. This is a virtual open house to discuss changes to Travel Services effective July 1, 2020. Covering agency transitions, policy, TravelWIse website, and open time for Q&A.

 

Date Time
June 10, 2020 9:00 AM CST Registration Full
June 11, 2020 10:00 AM CST Registration Full
June 17, 2020 9:00 AM CST Registration Full

Listen to Webinar Recording

July 16, 2020 1:00 PM CST Listen to Webinar Recording
August 13, 2020 2:00 PM CST Listen to Webinar Recording
September 22, 2020 2:00 PM CST Registration Full
October 13, 2020 11:00 AM CST Listen to Webinar Recording

Open House PPT - October 2020 Final pptx

Administrative Group Overview

Webinar hosted by Travel Incorporated to discuss and demonstrate the new administrative group process. Intended audience is Administrative Group Leaders, or those who would like to learn more about the Administrative Group process.

Date Time
June 23, 2020 10:00 AM CST Registration Full
June 25, 2020 2:00 PM CST Listen to Recorded Webinar
August 18, 2020 10:00 AM CST Listen to Recorded Webinar

Travel Inc - UW Admin Group Training pptx

September 23, 2020 1:00 PM CST Listen to Recorded Webinar

UW Admin Group Training 09.23.2020 pptx

Travel Incorporated Overview

These webinars are hosted by Travel Incorporated and serve as an overview of services and support provided by Travel Incorporated effective July 1, 2020. Travel Incorporated is handling all individual travel, or any travel of a group less than 10 where tickets are issued as a “live sell” ticket by the airline.

Date Time
July 28, 2020 2:00 PM CST Travel Inc - UW System Traveler Training 07-28-2020 pdf
August 20, 2020 2:00 PM CST Registration Full
September 24, 2020 1:00 PM CST Listen to Recorded Webinar

Travel Inc Overview Training pptx

Shorts Travel Agency Webinars

Date Register
September 15th, 2020 2:00 PM CST Listen to Recorded Webinar

Past webinar recordings

Athletic Portal and Reporting Overview

Athletic Administrator Overview

Fox World Travel Group Block Training

Review of Fox World Travel Group booking (10 or more travelers travelling on the same flight) process.

Date Time
August 19, 2020 2:00 PM CST Listen to Webinar Recording

Fox World Travel - UW Group Block Training pptx