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Travel

Planning

  • Travel Policy
    • Air Travel
    • General Travel and Expense
    • Ground Transportation
    • Headquarter City and Sponsored Events (Hosted Meals)
    • Lodging
    • Meal and Incidental/Per Diem Allowances
    • Purchase & Payment Miscellaneous Travel Expenses
    • Relocation
    • Wisconsin Sales Tax Exemption
    • Sales Tax Exemption From Other States
  • Procedures
    • Recent News
    • First Time/Infrequent Travelers
    • Individual Travel Procedures (General)
    • Conference Travel
    • Store a card on file for others to book under (Admin Groups)
    • Calculate the maximum hotel rate and daily food allowance
    • Preferred Hotel Directory
    • International
    • Travel Cards, Purchasing Cards, and other payment methods
    • Booking for a University Guest
    • Leisure Use Contracts
    • Sustainable Travel Practices
  • Reserve/Book
    • Book Online via Concur
    • Book Individual Travel – Travel Incorporated
    • Book Travel for Someone Else
    • Book Athletic Travel – Shorts Travel
    • Book Group Travel – Fox World Travel
  • E-Reimbursement
    • Login to e-Reimbursement
    • Expense FAQ
    • Expense System Tutorials
    • Receipt Requirements
  • Contacts and Guides
    • Campus Travel Contacts
    • Concur Guides
    • Frequently Asked Questions
    • Resources for Travel Managers
    • Traveler Guides
    • Webinars
  • COVID-19
    • CDC/Int’l Travel Feed
    • Campus Specific COVID-19 Travel Restrictions
    • Return to Travel – Vendor Guides
    • External Resources
  1. University of Wisconsin System
  2. Travel
  3. Planning
  4. Guest Travel
  5. Guest Traveler Information Request Form

Guest Traveler Information Request Form

Travel Reservation Request Form

Fill out this form to request travel arrangement from a Travel Incorporated Consultant. Use of this form is restricted to University of Wisconsin employees. If you have any questions regarding the travel arrangements, please contact Travel Incorporated at (470) 589-2205 or Toll Free at (877) 811-9898.

"*" indicates required fields

Introduction and Eligibility

Please read before completing this form. This request form is for University of Wisconsin System employees to request travel arrangements from the contracted vendor for individual travel, Travel Incorporated. Those using this form must: a.  have obtained appropriate institutional approval to book travel arrangements b. have an active Concur profile, which will be used for flight payment information (if directed)
Please confirm * Required
Please confirm * Required
Is this travel associated with an Administrative Group? * Required
To request travel under an administrative group, use the Administrative Group Form
The Administrative Group process allows a host department to manage all department specific travel needs for students, guests or employees. Those who are registering under an administrative group are provided a group code by a university administrator. If you have been provided a 6 digit code to book your travel, you must use the Administrative Group Travel Request form.
Select which arrangements are needed: * Required
Car and Hotel can be added at a later date if needed
This travel is for a conference * Required
Since you indicated you are travelling for a conference:
  • Note that in cases of conference travel, arrival on the day prior to a morning start time for the event is acceptable.
  • Hotel arrangements can be made directly with a hotel if directed by the conference
  • More information is available on the Conference Travel page
This trip is combination business and personal travel * Required

Business Travel Dates

Enter the dates below of trip if no personal travel would be included. In alignment with UW Policy, Travel Incorporated will provide an estimate of airfare costs for the business dates provided at ticketing. Note: this comparison is only valid if the flight tickets are purchased the same day. The flight information on the following page is reflective of what will be ticketed by the agency.
MM slash DD slash YYYY
MM slash DD slash YYYY
When additional travel days are added because the traveler elects to combine personal days with business travel, the traveler is responsible for any additional costs resulting from adding nonbusiness travel days. A cost comparison must be done at the time of booking and attached to expense reports.

Flight Information

Round Trip or One Way? * Required
If there are multiple locations associated with this trip, please contact a consultant by phone.