- Mileage Reimbursement Rate Increase: The IRS has increased the standard mileage rate for automobiles from $0.545 to $0.58. The U.S. General Services Administration (GSA) has increased the motorcycle rates from $.515 to $0.55.This change is effective January 1st, 2019. For campuses that utilize the turndown rate, this rate will remain proportional to the previous standard rate, making the new turndown rate $0.375 (previously $0.352). Changes will be made to documents on UW TravelWIse as well as in the e-reimbursement system effective for travel starting after 1/1/2019. Attached are updated Traveler’s Reference Guides that note the new change.
- 2019 Lodging Program: Contracts have been awarded to accommodate individual sleeping rooms within Wisconsin and for the UW’s top domestic locations including, Washington D.C., Boston, Orlando and Los Angeles. To implement the new contracts requires that each property load UW rates to their respective reservation systems for display in Concur and this work is underway. Contracts include the following – State government rates & UW negotiated rates at increased/firm availability, late cancellation with waived or reduced penalty, and complementary inclusions (WI-FI, airport/local transport, parking, full breakfast). In addition, the UW System has continued participating in both the NASPO/WSCA lodging program and the GSA/Federal Government’s staterates program. Both of these programs provided nationwide contract rates at or below federal government maximums. A current list of the preferred properties for 2019 is attached. There will be a few more additions to the list, including the Holiday Inn in La Crosse which has indicated they will submit their bid as soon as possible. Work is underway to create a new hotel directory with the hotels listed, and an announcement will be made when it is ready for viewing.
- Enterprise Commercial Truck Contract Information: The rate sheet and reservation link for Enterprise Commercial Trucks has been added to the Enterprise/National Big Ten Contract information page. The commercial truck contract is to be used when a large truck is needed to transport items that a standard vehicle would not be able to accommodate. This contract is for business use only, and includes full damage waiver and 100/300/50 coverage.