Common Systems Review Group
Centrally managed academic software systems in use by UW System institutions. The suite UW’s learning management system (LMS), using Desire2Learn (D2L) Learning Environment software, provides instructors with an online course management service to create course web sites. It can be used to develop fully online courses for distance education or to create resource-rich web sites to supplement campus courses, allowing “anytime, anywhere” access.
In addition to D2L (and associated foreign language packs), the suite also includes ePortfolio (a software tool that provides students with the ability to demonstrate academic achievement and professional involve- ment beyond grades), Kaltura (media management system) and Blackboard Collaborate (web conferencing system). Increasing numbers of institution acquired software solutions are also integrated into the D2L platform, which requires additional support. Examples include popular software such as Turnitin Originality Check (plagiarism detection), GradeMark and PeerMark (online paper grading software) and Respondus (test bank management). Finally, D2L Insights (the Analytics system that includes data warehouse infrastructure and the Student Success System application for identifying at risk students) has become a core element of LMS. Currently pursuing RFP for a next generation digital learning environment.
The Budget System is a legacy, mainframe system. It also includes planning allocation, legislative budget, cost per student, and monthly position. Currently pursuing RFP for a new budget and financial forecasting system.
UW’s Business Intelligence / Data Analytics provides systemwide support for Oracle’s Interactive Reporting (IR), with which users can query Common Systems data sources: human resources, student information, and financial. The replacement for Oracle’s IR is OBIEE – tool purchased in 2015.
Facility for Shared Technology and Resources (FASTAR) — provides centrally hosted services to UW institutions, including Interactive Reporting, PeopleSoft Campus Solutions, MILER, and PeopleSoft’s online help and training tool for financial and human resources modules.
IAM enables secure, controlled access to services and resources for faculty, staff, and students. Given compliance requirements (e.g., federal mandates), IAM also lets UW institutions create and manage users and groups with permission levels based on roles.
InfoAccess is a data warehouse for current (budget, WRS Statement of Benefit, and directory) and legacy (payroll and human resources) data. All institutions use the data for planning and decision making.
Mainframe provides support of online and batch applications for the Budget systems and historical payroll, appointment and accounting data and other miscellaneous systems.
MILER maintains several different key interfaces between disparate application systems that share student and employee data. MILER also maintains the Central Data Repository (CDR), which includes MAAD (applications and admissions data) and TIS (Transfer Information System). CDR is used for federal reporting and policy planning (e.g., graduation rates, degrees conferred, financial aid, enrollment, accountability reports, diversity, tuition). CDR was developed before PeopleSoft student information systems and handles data differently. The CDR Redesign project will standardize data, eliminating manual intervention and increasing data accuracy.
Security Operations provides core security for personally identifiable and sensitive data, including scanning software, data sanitization, security event management, vulnerability software maintenance, and security assessments, ranging from desktop computers to enterprise systems.
The UW Service Center (UWSC) manages payroll, benefits, talent acquisition management, time and labor, absence management, human resources and related financial services for all UW institutions.
System Certificate service offers bulk certificates issuable to individuals on each UW campus to authenticate higher levels of assurance. These certificates can also be used to digitally sign and/or encrypt documents and email messages.
The My UW Portal provides faculty and staff from across all UW System campuses with a suite of resources: Currently My UW Portal provides access to human resources information, authentication to HRS and web-conferencing (Blackboard Collaborative). Potentially the service can be expended to include additional system-wide enterprise services as well as provide student access.