Scope

This policy outlines both the approval process and authorization necessary to sign contracts related to construction projects solely managed by the UW System on behalf of the Board of Regents.

General signature authority for contracts not related to real property or construction is outlined in Regent Policy Document 13-1, “General Contract Signature Authority, Approval, and Reporting.”

Signature authority for real-property contracts is outlined in Regent Policy Document 13-2, “Real Property Contracts: Signature Authority and Approval.”

Purpose

The purpose of this policy is to establish that Board of Regents approval is required for all capital projects that the UW System solely manages costing more than $1,000,000.  The policy also delegates authority to sign contracts associated with these projects.

Policy Statement

It is the policy of the Board of Regents to ensure that capital projects solely managed by the UW System deliver high-quality, timely and cost-efficient outcomes.  Through this policy, the Board of Regents exercises its stewardship and oversight responsibilities over such capital projects on the lands under its control.

Additionally, the execution of design and contracts related to such projects is delegated to ensure efficiency and accountability in the management and administration. Those signing design and construction contracts binding the Board of Regents are expected to have the requisite level of judgment and expertise to represent the Board.

Capital Project Approval

Section 16.855(12m), Wis. Stats. allows the Board of Regents to let and supervise UW System capital projects funded entirely through gifts and grants if such projects are bid using single prime contracting.

Board of Regents approval is required for any capital project solely managed by the UW System that costs more than $1,000,000.  Approval by the Board shall be sought at or before 25 percent of design being completed. Additional Board approval shall be required if:

  • a project exceeds the estimated budget previously authorized by the Board by 10 percent or more; or
  • the scope of a project is materially altered from when authorization was initially provided by the Board.

Projects of $1,000,000 or less may be approved by a chancellor, subject to policies and procedures governing capital projects solely managed by the UW System, which shall be established by the UW System President.  The Board of Regents shall receive regular reports on capital projects that are solely managed by the UW System costing $1,000,000 or less from the UW System Office of Capital Planning and Budget.

Design and Construction Contract Signature Authority

The Board of Regents delegates to the UW System President the authority to execute design and construction contracts for capital projects solely managed by the UW System.  For projects costing more than $1,000,000, the UW System President may not authorize design and construction work beyond the 25 percent design completion phase without obtaining Board approval for the project.

The UW System President may delegate signature authority under this policy to other UW System Administration senior officials and chancellors.  The President shall establish the conditions under which a chancellor may delegate signature authority for specific documents supporting the design and construction process.  Any delegation made by the President must be made in writing and filed in the Office of the President.

Oversight, Roles, and Responsibilities

The Office of the President is responsible for maintaining a current list of delegations made under this policy and for ensuring appropriate levels of oversight are maintained over the use of any design and construction contract signature authority.

The Office of Capital Planning and Budget shall assist the UW System President in developing and maintaining policies and procedures for overseeing capital projects solely managed by the UW System.

Related Regent Policies and Applicable Laws

  • Regent Policy Document 13-1, General Contract Signature Authority, Approval, and Reporting
  • Regent Policy Document 13-2, Real Property Contracts: Signature Authority and Approval
  • Section 16.855 (12m), Wis. Stats., Construction Project Contracts

 

History:  Res. 10708, adopted 06/10/2016, created Regent Policy Document 13-5.