Wis. Stat. § 36.115 authorizes and directs the University of Wisconsin System to develop two distinct personnel systems: one for UW-Madison and one for all other UW System institutions.  They will be   separate and distinct from the personnel system outlined under Chapter 230 of the Wisconsin Statutes (State Employment Relations).  Effective July 1, 2015, the statutes contained in Chapter 230 and the rules and procedures established by the Office of State Employment Relations will no longer be applicable.  Rather, classified staff – soon to be known as university staff – will be placed under the authority of the UW Board of Regents

UPS Operational Policies

The University Personnel System (UPS) Operational Policies have been developed based on the UPS Proposed Implementation Decisions as well as pertinent sections of Chapter 230.  The UPS Operational Policies, when finalized and implemented, will provide the framework for UW institutions, other than UW-Madison, to extend the UW Board of Regents’ authority to university staff.   Additionally, current policies such as the Unclassified Personnel Guidelines (UPGs) will be incorporated into UPS Operational Policies.

Next Steps

UPS Operational Policies will continue to be drafted, shared with the UW institutions including their appropriate governance groups, and the Board of Regents over the next seven months.  In some cases, institutions will need to develop local policies based on the framework outlined in the UPS Operational Policies. UPS Operational Policies effective July 1, 2015, will be in final form by March 1, 2015 to facilitate the necessary change management and training.

Operational Polices & Supporting Materials

Draft UPS Operational Policies and Supporting Materials for Review and Feedback

ItemDescriptionDate Posted
BN 10Faculty Sabbatical LeaveMarch 23, 2015


ItemDescriptionDate Posted
GEN 4Criminal Background ChecksMarch 23, 2015
GEN 5Child Safety And Executive Order #54March 23, 2015
GEN 6Subch III - WhistleblowerMarch 23, 2015
GEN 7Subch IV - Freedom Of Speech ProtectionsMarch 23, 2015
GEN 16Display of Religious and Other Holiday SymbolsMarch 23, 2015
GEN 17Inter-institutional Financial TransactionsMarch 23, 2015
GEN 19Children Of Employees In The WorkplaceMarch 23, 2015
GEN 29Relocation (Household Moves) And Temporary Or Indefinite Work AssignmentsMarch 23, 2015
GEN 30Summer Prepay PolicyMarch 23, 2015
GEN 31Worker's CompensationMarch 23, 2015


Human Resources
ItemDescriptionDate Posted
HR 11I-9 VerificationMarch 23, 2015
HR 12Health Insurance Marketplace Notice DistributionMarch 23, 2015
HR 13Personnel FilesMarch 23, 2015
HR 14Labor RelationsMarch 30, 2015
HR 15Open Meetings Law And Public Records LawMarch 23, 2015


Previously Posted UPS Operational Policies and Supporting Materials

Equal Employment Opportunity
ItemDescriptionDate Posted
EEO 1Affirmative Action DataJanuary 15, 2015
EEO 2 Equal Employment OpportunityJanuary 15, 2015
EEO 3 Employment Of VeteransJanuary 15, 2015
ItemDescriptionDate Posted
allSummary Of All Leave Policy ChangesMarch 16, 2015
BN 1Vacation, Paid Leave Banks, & Vacation Cash Payouts
Vacation Leave Policy Changes
April 8, 2015
BN 2Personal Holiday & Legal Holiday Administration
Personal And Legal Paid Leave Policy Changes
April 8, 2015
BN 3Sick Leave
Sick Leave Policy Changes
April 8, 2015
BN 4Wisconsin & Federal Family & Medical Leave ActsApril 8, 2015
BN 5Catastrophic Leave ProgramApril 8, 2015
BN 6Paid Leave of Absence for Bone Marrow & Human Organ DonationApril 8, 2015
BN 7 Misc. Leave Provisions - Jury Duty, Voting, Election Official, Hostage Leave, & Leave Usage Upon Death of Family MemberApril 8, 2015
BN 8Non-Medical Leaves of AbsenceApril 8, 2015
BN 9Military LeaveApril 8, 2015
ItemDescriptionDate Posted
GEN 2Standard Office Hours, Legal Holidays and Other UW System Institution ClosuresNovember 4, 2014
GEN 8Consensual RelationshipsJanuary 15, 2015
GEN 10Rehired AnnuitantsOctober 30, 2014
GEN 11Workplace SafetyJuly 23, 2014
GEN 12Hazardous Employment BenefitsApril 8, 2015
GEN 13Layoff for Reasons of Budget or Program
Comparison of Layoff Procedures – Chapter 230 vs. UPS
April 17, 2015
GEN 14Grievance Procedures
Comparison of Grievance Procedures – OSER vs. UPS
July 23, 2014
GEN 15Inclement Weather and Other Emergency ConditionsNovember 4, 2014
GEN 18Temporary Employee InterchangeJanuary 15, 2015
GEN 20Student EmploymentOctober 30, 2014
GEN 21Crafts WorkersApril 8, 2015
GEN 23Job-Related Coursework & TrainingApril 8, 2015
GEN 24Complaint ProceduresApril 8, 2015
GEN 25Payment Of LicencesJanuary 15, 2015
GEN 26Concealed CarryJanuary 15, 2015
GEN 27Development, Revision And Approval Of OPsJanuary 15, 2015
Human Resources
ItemDescriptionDate Posted
HR 1Job SecurityMarch 2, 2015
HR 4FLSA DesignationJuly 23, 2014
HR 5Performance ManagementApril 8, 2015
HR 6Teaching Assistants Selection And TrainingJanuary 15, 2015
HR 7University Staff Temporary & Project Appointments
Comparison Of Classified And University Staff Temporary And Project Provisions
April 8, 2015
HR 8Title ChangeNovember 4, 2014
ItemDescriptionDate Posted
 PY 2Optional General Payroll Deductions October 30, 2014
Titles & Compensation
ItemDescriptionDate Posted
TC 1Recruitment
Comparison of Recruitment processes – OSER vs. UPS
July 23, 2014
TC 3Compensation
Crosswalk of UPS Operational Policy to Current Policies
April 8, 2015
UPS Transition
ItemDescriptionDate Posted
TR 1Transition of Classified Staff to University StaffOctober 30, 2014
TR 2Effect on WRS Service, Accrued Leave & Continuous Service when Moving to and From Institutions or AgenciesOctober 30, 2014
TR 3Voluntary Reassignment 
Suggested Mapping of Exempt Classified Titles to Academic Staff/Limited Titles
Benefits Comparison: Exempt University Staff vs. Academic Staff & Limited
July 23, 2014
TR 4Reinstatement of Employment Privileges under 36.115October 30, 2014
Workplace Expectations
ItemDescriptionDate Posted
WE 3Workplace Conduct ExpectationsApril 8, 2015
WE 4Use Of Information Technology ResourcesJanuary 15, 2015
WE 5Educational Loan LendersJanuary 15, 2015