Wis. Stat. § 36.115 authorizes and directs the University of Wisconsin System to develop two distinct personnel systems: one for UW-Madison and one for all other UW System institutions.  They are separate and distinct from the personnel system outlined under Chapter 230 of the Wisconsin Statutes (State Employment Relations).  Effective July 1, 2015, the statutes contained in Chapter 230 and the rules and procedures established by the Office of State Employment Relations are no longer applicable.  University staff are placed under the authority of the UW Board of Regents.

The University Personnel System (UPS) Operational Policies have been developed based on the UPS Proposed Implementation Decisions as well as pertinent sections of Chapter 230.  The UPS Operational Policies provide the framework for UW institutions, other than UW-Madison, to extend the UW Board of Regents’ authority to university staff. Additionally, Unclassified Personnel Guidelines (UPGs) have been incorporated into UPS Operational Policies.

Equal Employment Opportunity

Item Description
EEO 1 Affirmative Action Data pdf
EEO 2  Equal Employment Opportunity pdf
EEO 3 Employment of Veterans pdf
EEO 4 Accommodations for Individuals with Disabilities pdf
EEO 5 Discrimination, Harassment, and Retaliation pdf


Item Description
all Summary Of All Leave Policy Changes
BN 1 Vacation, Paid Leave Banks, and Vacation Cash Payouts pdf
Vacation Leave Policy Changes
BN 2 Personal Holiday & Legal Holiday Administration pdf
Personal And Legal Paid Leave Policy Changes
BN 3 Sick Leave pdf
Sick Leave Policy Changes
BN 4 Wisconsin and Federal Family and Medical Leave Acts pdf
BN 5 Catastrophic Leave Program pdf
BN 6 Paid Leave of Absence for Bone Marrow & Human Organ Donation pdf
BN 7 Misc. Leave Provisions - Jury Duty, Voting, Election Official, Hostage Leave, and Leave Usage upon Death of Family Member pdf
BN 8 Non-Medical Leaves of Absence pdf
BN 9 Military Leave pdf
BN 10 Faculty Sabbatical Program pdf
BN 12 Continuous Service pdf


Item Description
GEN 0 General Terms and Definitions pdf
GEN 2 Standard Office Hours, Legal Holidays and Other UW System Institution Closures
GEN 4 Criminal Background Checks
GEN 5 Child Safety And Executive Order #54
GEN 6 Subch III – Whistleblower’
GEN 7 Subch IV – Freedom Of Speech Protections
GEN 8 Consensual Relationships
GEN 10 Rehired Annuitants
GEN 11 Workplace Safety
GEN 12 Hazardous Employment Benefits
GEN 13 Layoff for Reasons of Budget or Program
Comparison of Layoff Procedures- OSER vs UPS’
GEN 14 Grievance Procedures
Comparison of Grievance Procedures – OSER vs. UPS
GEN 15 Inclement Weather and Other Emergency Conditions
GEN 16 Display of Religious and Other Holiday Symbols
GEN 17 Inter-institutional Financial Transactions
GEN 18 Temporary Interchange
GEN 19 Children of Employees in the Workplace
GEN 20 Student Employment
GEN 21 Crafts Workers
Appendix 1: Building Trades Rates2017-18 Collective Bargaining Agreement pdf
GEN 23 Job-Related Coursework & Training
GEN 24 Complaint Procedures
GEN 25 Payment Of Licenses
GEN 26 Concealed Carry
GEN 27 Development, Revision And Approval Of OPs
Appendix 1
GEN 28 Sexual Violence and Sexual Harassment
GEN 29 Relocation (Household Moves) And Temporary Or Indefinite Work Assignments
GEN 30 Summer Prepay Policy
GEN 31 Worker’s Compensation
GEN 32 Personal Internet Account Access

Human Resources

Item Description
HR 1 Job Security
HR2 Appointment Terms and Designation of Positions
HR 4 FLSA Designation
HR 5 Performance Management
HR 6 Teaching Assistants Selection And Training
HR 7 University Staff Temporary & Project Appointments
Comparison Of Classified And University Staff Temporary And Project Provisions
HR 8 Title Change
HR 11 I-9 Verifications
HR 12 Health Insurance Marketplace Notice Distribution
HR 13 Personnel Files pdf
HR 14 Labor Relations and Collective Bargaining Procedures
HR 15 Open Meetings Law And Public Records Law


Item Description
 PY 2 Optional General Payroll Deductions

Titles & Compensation

Item Description
TC 1 Recruitment pdf
Comparison of Recruitment processes – OSER vs. UPS
TC 2 Title Definitions
Appendix 1: Faculty, Academic Staff, Limited Appointees, Student Assistants,
Employees-in-Training (formerly Unclassified Personnel Guideline 1)

Appendix 1A: Faculty, Academic Staff, Limited Appointees, Student Assistants,
Employees-in-Training Title Definitions (formerly Unclassified Personnel Guideline 1A)

Appendix 2: University Staff Titles and Definitions
TC 3 Compensation
Appendix 1: Compensation Category A Salary Ranges
Appendix 2: Compensation Category B Minimum Salaries
Appendix 3: Compensation Category D Faculty Salary Minima
Appendix 4: Compensation Category E Executive Salary Ranges
Appendix 5: Compensation Category F University Staff Salary Ranges
Appendix 6: Compensation Category G Crafts Workers Rates
Crosswalk of UPS Operational Policy to Current Policies
TC 4 2017-19 UWS Pay Plan Distribution Guidelines pdf

UPS Transition

Item Description
TR 1 Transition of Classified Staff to University Staff
TR 2 Effect on WRS Service, Accrued Leave & Continuous Service when Moving to and From Institutions or Agencies
TR 3 Voluntary Reassignment
Suggested Mapping of Exempt Classified Titles to Academic Staff/Limited Titles
Benefits Comparison: Exempt University Staff vs. Academic Staff & Limited
TR 4 Reinstatement of Employment Privileges under 36.115

Workplace Expectations

Item Description
WE 1 Code of Ethics
WE 2 In progress
WE 3 Workplace Conduct Expectations
WE 4 Use Of Information Technology Resources
WE 5 Educational Loan Lenders