Overview

The COVID-19 Leave Policy is an emergency policy implementing leave provisions and workplace flexibility options during the COVID-19 pandemic prioritizing the health and safety of the UW System community. This emergency policy is intended to meet and exceed the UW System’s obligations under federal law and should be read as consistent with the law.

This policy establishes standards for the continued pay and leave usage for UW System employees during the COVID-19 pandemic. The overarching goal is to keep our communities and institutions safe and healthy, while enabling as much of our mission-related activities to continue as possible.

  • From March 17, 2020 through May 1, 2020 up to 272 hours of COVID-19 leave (prorated by % FTE) shall be made available to employees unable to perform their assigned duties.
  • From May 2, 2020 through December 31, 2020 up to 80 hours of COVID-19 Leave (prorated by % FTE) will be made available to employees unable to perform their assigned duties.
    • Any hours taken from April 1, 2020 to May 1, 2020 will count against the 80 hours available after May 2, 2020.

Eligibility

Faculty, Academic Staff, Limited Appointees, University Staff, Employees-In-Training, Graduate Assistants (Teaching Assistants, Research Assistants and Program Assistants), and Temporary Employees are eligible for COVID-19 Leave.

Student hourly employees are not eligible.

Employees who are unable to perform their assigned duties during the COVID-19 pandemic are eligible to use COVID-19 leave, including but not limited to:

  • Employees who are unable to perform their assigned duties due to the inability to work remotely (telecommute or telework).
  • Diagnoses of COVID-19 or experiencing symptoms of COVID-19 and seeking a diagnosis.
  • Care of an immediate family member who has a diagnosis of COVID-19 or is experiencing symptoms of COVID-19 and is seeking a diagnosis.
  • Care of an immediate family member subject to a quarantine or isolation order or who has been advised to self-quarantine.
  • Child/elder care due to school/day care closures.
  • Any employee experiencing any other substantially similar condition specified by the US Secretary of Health and Human Services in consultation with the US Secretary of the Treasury and the US Secretary of Labor.

Employees may use COVID-19 leave prior to using any other type of accrued leave.

Use of COVID-19 leave is only available to be claimed during the time period covering the COVID-19 pandemic emergency. This policy expires December 31, 2020.

COVID-19 leave does not accrue and may not be rolled-over or combined into other types of leave.

Hours claimed for COVID-19 leave on or after April 1, 2020 may count against the 12 weeks of leave available under UW System Interim Administrative Policy 1200- Interim 03, FMLA Expansion.

Resources

Every effort has been made to ensure this information is current and correct. Information on this page does not guarantee enrollment, benefits and/or the ability to make changes to your benefits.

Updated: 06/11/2020