Enrollment into most benefit plans must be done within 30 days of your date of employment.  If you do not make any elections during your initial enrollment period, you may have another opportunity to enroll in certain plans during the Annual Benefits Enrollment period or if you have a qualifying life event.

Note: You may enroll in the Accidental Death and Dismemberment, Tax-Sheltered Annuity and Wisconsin Deferred Compensation plans at any time.

Once eligible, you may also apply for State Group Life Insurance, Individual and Family Life Insurance, UW Employees, Inc Life Insurance and Income Continuation Insurance at any time through Evidence of Insurability.

Contact your human resources office with any questions.

New Employees

New employees can use the online benefit enrollment system, called Self Service, to enroll in most benefits online. However, if you have worked for the UW System or for a State agency in the past, you may need to enroll using paper applications. If you’re unsure, please contact your human resources office to determine if you will be able to enroll via Self Service.

Important: Enrollments must be completed within 30 days of your eligibility date.

Plans that require a paper application to enroll:

Go to Forms & Publications to find applications, brochures and more.

Coordination of Benefits Required

Employees who enroll in State Group Health Insurance must provide Coordination of Benefits (COB) information. Click here for instructions on how to navigate to the Personal Information Summary to provide Coordination of Benefits information.

COB information must be provided when you enroll in a health plan or as other coverage for a spouse/domestic partner is added or ended after your enrollment.

If you elect a High Deductible Health Plan (HDHP) and you do not provide the required COB information during your enrollment period, you will be defaulted to a non-HDHP health plan.

 

How to use Self Service:

Access your MyUW portal at my.wisconsin.edu (and select your campus), or my.wisc.edu (for UW-Madison employees) and enter your username and password.

Once you have logged into your MyUW portal, go to the Benefit Information module. Click on "Launch full app".

You will be on the Benefits Enrollment screen. Click "Select" to begin your enrollment.

After you click the Select button, you are on the Enrollment Summary screen. All benefit plans for which you are eligible will be listed. To begin making your elections, click the "Edit" button next to the benefit plan(s) in which you wish to enroll.

After clicking "Edit", read each plan description and follow the instructions on the screen. You will be required to select a coverage level and identify which of your dependents you want to cover on the plan.

Enrolling Your Dependents

If you choose to enroll in a benefit plan, once the plan is selected, additional information to "Enroll Your Dependents" will appear at the bottom of the page. Click the "Add/Review Dependents" button to add dependents. Once your dependents have been added, click "Return to Event Selection" to return to the enrollment page and click the "Enroll" checkbox next to the dependent's name to add them to coverage. Important: If you want your dependents to be covered under the benefit plan, you will need to select the checkbox next to their name(s). You will have to do this step for the following benefit plans: State Group Health, Dental Wisconsin, EPIC Benefits+ and VSP.

Once you are done making your selections for the benefit plan, and making sure that your dependents are covered under the plan, click "Update and Continue".

In the next screen, review the election you made for the benefit plan—check the benefit plan, coverage level and covered dependents under the selected benefit plan. If it is correct, click Update Elections to save your election and return to the Enrollment Summary screen.

Continue to make your benefit selections by clicking the "Edit" button next to each plan.

After you have made all of your elections, review the Enrollment Summary page to confirm your elections are correct. The plans you are enrolling in will be listed next to the word "New:" under each benefit plan. If your elections are all correct, click "Save and Continue" to start the submission process.

Next, click on the "Submit" button to finalize your elections and send them to your human resources office.

A message will appear that all benefit choices have been successfully submitted.

Note: If you are not ready to submit your choices, you may click the "Cancel" button. This does not remove any data entered, it will only end the submission process. Please remember that you must submit your elections within your 30-day enrollment period.

Once you submit your enrollment, you may review your selections through your MyUW portal. Follow steps 1 and 2 above to navigate to the Benefit Information page. To view your new elections, click on "View Benefits Summary Detail" at the bottom of the page. On the Benefits Summary screen, enter the effective date of your benefits enrollment in the date field and press the "Go" button. (For most benefit plans, the effective date will be the first of the month on or following your eligibility date.) This will show you the benefit plans that are effective as of the date selected.

The day after you submit your elections, you will receive an e-mail with instructions on how to review your Confirmation Statement. This statement will confirm the benefit plans that you successfully enrolled in. If you find any discrepancies or want to make changes, contact your human resources office as soon as possible.

Note: You may only make changes to your elections in Self Service during your 30-day enrollment opportunity.