{"id":386,"date":"2014-11-06T14:56:44","date_gmt":"2014-11-06T20:56:44","guid":{"rendered":"https:\/\/www.wisconsin.edu\/ohrwd\/admin\/?page_id=386"},"modified":"2026-01-12T15:26:30","modified_gmt":"2026-01-12T21:26:30","slug":"newemp","status":"publish","type":"page","link":"https:\/\/www.wisconsin.edu\/ohrwd\/admin\/benefits\/newemp\/","title":{"rendered":"New Employees"},"content":{"rendered":"\n\t\t\t\t\t<div id=\"cfct-build-386\" class=\"cfct-build grid\">\n\t\t\t\t\t\t<div class=\"row\"><div class=\"col-md-3 cfct-block\">\n\t\t\t<div class=\"cfct-module cfct-supplemental\">\n\t\t\t\t    <div class=\"cfct-mod-content\">\n    <nav class=\"widget widget_meta\" >\n\n        <div class=\"menu-cfct-module-f8d6391a3e489f13db71ce30f0b3f2f8-container\"><ul id = \"menu-benefits-administration\" class = \"menu nav\"><li id=\"menu-item-418\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-418\"><a href=\"https:\/\/www.wisconsin.edu\/ohrwd\/admin\/benefits\/\">Overview<\/a><\/li>\n<li id=\"menu-item-400\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-400\"><a href=\"https:\/\/www.wisconsin.edu\/ohrwd\/admin\/benefits\/administration-manuals\/\">Administration Manuals<\/a><\/li>\n<li id=\"menu-item-1752\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-1752\"><a href=\"https:\/\/www.wisconsin.edu\/ohrwd\/admin\/benefits\/abeinfo\/\">Benefits Open Enrollment Information<\/a><\/li>\n<li id=\"menu-item-402\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-402\"><a href=\"https:\/\/www.wisconsin.edu\/ohrwd\/admin\/benefits\/contacts\/\">Contacts<\/a><\/li>\n<li id=\"menu-item-3425\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-3425\"><a href=\"https:\/\/www.wisconsin.edu\/ohrwd\/admin\/benefits\/formpubs\/\">Employer Forms<\/a><\/li>\n<li id=\"menu-item-404\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-404\"><a href=\"https:\/\/www.wisconsin.edu\/ohrwd\/admin\/benefits\/employment-changes\/\">Employment Changes<\/a><\/li>\n<li id=\"menu-item-405\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-405\"><a href=\"https:\/\/www.wisconsin.edu\/ohrwd\/admin\/benefits\/family-changes\/\">Family Changes<\/a><\/li>\n<li id=\"menu-item-409\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-409\"><a href=\"https:\/\/www.wisconsin.edu\/ohrwd\/admin\/benefits\/guideline-documents\/\">Guideline Documents<\/a><\/li>\n<li id=\"menu-item-417\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-417\"><a href=\"https:\/\/www.wisconsin.edu\/ohrwd\/admin\/benefits\/newemp\/\">New Employees<\/a><\/li>\n<\/ul><\/div>    <\/nav>\n<\/div>\n\n\t\t\t<\/div><\/div><div class=\"col-md-9 cfct-block\">\n\t\t\t<div class=\"cfct-module uwsa-rich-text\">\n\t\t\t\t<div class=\"cfct-mod-content copy\"><p>Below are resources for benefits administrators to use when an employee becomes benefits eligible.<\/p>\n<\/div>\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module uwsa-tabs-accordions\">\n\t\t\t\t    <div class=\"bs-accordion \">\n            <div class=\"accordion-all-buttons\">\n          <a href=\"#\" class=\"accordions-showall btn btn-primary btn-xs\" role=\"button\" data-panel=\"4eakk\"><span class=\"uw-resize-full\">Open All<\/span><\/a>\n        <\/div>\n        <div id=\"4eakk\" class=\"panel-group\">\n        \n            <div class=\"panel panel-default \" id=\"panel_overview\">\n    <div class=\"panel-heading\" id=\"heading_overview\">\n        <h4 class=\"panel-title\"><button href=\"#overview\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"overview\">Overview<\/button><\/h4>    <\/div>\n    <div id=\"overview\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_overview\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <h3>New Employee Checklist<\/h3><p>When a new employee is hired, with or without previous service, it is important to give the employee all the necessary benefit information. See below for a checklist of steps to take upon hire of an employee.<\/p><h4>Determine Employee Eligibility<\/h4><p>If you need to verify or identify a new employee\u2019s benefit eligibility prior to the position being entered into HRS, these links are available to assist you.<\/p><ul><li><a href=\"\/ohrwd\/benefits\/ret\/wrs\/\" target=\"_blank\" rel=\"noopener\">Wisconsin Retirement System Eligibility<\/a><\/li><li><a href=\"https:\/\/etf.wi.gov\/employers\/wisconsin-retirement-system\/etf-web-applications-employers\" target=\"_blank\" rel=\"noopener\">Employee Trust Funds (ETF) Previous Service and Benefit Inquiry<\/a><\/li><li><a href=\"https:\/\/etf.wi.gov\/employers\/insurance-programs\" target=\"_blank\" rel=\"noopener\">Employee Trust Funds (ETF) Insurance Administration Systems<\/a><\/li><li><span class=\"doc-icon\"><a class=\"doc-type pdf\" href=\"https:\/\/www.wisconsin.edu\/ohrwd\/admin\/download\/eligibilitydecisiontable.pdf\" target=\"_blank\">Benefit Eligibility Decision Table (UW 1486)<span class=\"sr-only\"> pdf<\/span><\/a><\/span>\r\n<\/li><\/ul><h4>Employee Benefits Package<\/h4><ul><li>You must provide all benefits eligible employees with the <a href=\"https:\/\/etf.wi.gov\/publications\/26et-2107\/download?inline=\" target=\"_blank\" rel=\"noopener\">Health Benefits Decision Guide<\/a>.<br \/><ul><li>If you provide the Health Benefits Decision Guide electronically, provide the employee with an additional link to the <a href=\"https:\/\/etf.wi.gov\/health-benefits\/state-and-federal-notifications\" target=\"_blank\" rel=\"noopener\">Department of Employee Trust Funds (ETF) State and Federal Notifications web page<\/a> which include the COBRA notice.<\/li><li>When deciding on distribution options for the Health Benefits Decision Guide, consider whether the employee has access to a computer for their job. If not, provide paper copies.<\/li><\/ul><\/li><\/ul><ul><li>All employees (including students), must receive the <a href=\"https:\/\/www.wisconsin.edu\/ohrwd\/download\/aca(3)\/notice.pdf\" target=\"_blank\" rel=\"noopener\">Federal Marketplace Notice<\/a>. You may provide this either electronically or in paper form. Follow your institution's distribution method.<ul><li><a href=\"https:\/\/www.wisconsin.edu\/ohrwd\/aca-admin\/\" target=\"_blank\" rel=\"noopener\">Affordable Care Act\/Health Insurance Marketplace Notice web page<\/a><\/li><\/ul><\/li><\/ul><ul><li>Complete Enrollment Deadline Worksheet and provide to employee. It is recommended that you obtain the employee's signature on the Enrollment Deadline Worksheet and place a copy in their benefits file.<\/li><li>Distribute other suggested items upon hire:<ul><li><a href=\"https:\/\/www.wisconsin.edu\/ohrwd\/benefits\/general-employee-info\/#YourBenefitsPackage\" target=\"_blank\" rel=\"noopener\">Benefit Summary and\/or Quick Guide<\/a><\/li><li><a href=\"\/ohrwd\/benefits\/payroll\/\" target=\"_blank\" rel=\"noopener\">Payroll Schedule<\/a><\/li><li><a href=\"https:\/\/www.wisconsin.edu\/ohrwd\/benefits\/formspubs\/\" target=\"_blank\" rel=\"noopener\">Forms &amp; Resources<\/a><\/li><li>Comparisons<ul><li><a href=\"https:\/\/www.wisconsin.edu\/ohrwd\/benefits\/download\/Comparison-Health-and-PharmacyABE.pdf\" target=\"_blank\" rel=\"noopener\">State Group Health Insurance Plan<\/a><\/li><li><a href=\"https:\/\/www.wisconsin.edu\/ohrwd\/benefits\/download\/dentalcomp.pdf\" target=\"_blank\" rel=\"noopener\">Dental Insurance Plans<\/a><\/li><li><a href=\"https:\/\/www.wisconsin.edu\/ohrwd\/benefits\/download\/summary.pdf\" target=\"_blank\" rel=\"noopener\">Vision Insurance Summary<\/a><\/li><li><a href=\"https:\/\/www.wisconsin.edu\/ohrwd\/benefits\/download\/life\/lifecomp.pdf\" target=\"_blank\" rel=\"noopener\">Life Insurance Plans<\/a><\/li><li><a href=\"https:\/\/www.wisconsin.edu\/ohrwd\/benefits\/download\/ret\/saveopt.pdf\" target=\"_blank\" rel=\"noopener\">Retirement Plan Options<\/a><\/li><\/ul><\/li><li><a href=\"https:\/\/www.wisconsin.edu\/ohrwd\/benefits\/benefits-estimator\/\" target=\"_blank\" rel=\"noopener\">Health &amp; Retirement Contributions Estimator<\/a><\/li><\/ul><\/li><\/ul>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_benefit-orientation-presentations\">\n    <div class=\"panel-heading\" id=\"heading_benefit-orientation-presentations\">\n        <h4 class=\"panel-title\"><button href=\"#benefit-orientation-presentations\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"benefit-orientation-presentations\">Benefit Orientation Presentations<\/button><\/h4>    <\/div>\n    <div id=\"benefit-orientation-presentations\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_benefit-orientation-presentations\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>These presentations are to be used for employee benefit orientations.<\/p><p><strong>2026<\/strong>\u00a0<strong>WRS Benefit Package - Faculty, Academic Staff, Limited Appointees, and University Staff<\/strong><\/p><ul><li><span class=\"doc-icon\"><a class=\"doc-type pdf\" href=\"https:\/\/www.wisconsin.edu\/ohrwd\/admin\/download\/benefits-orientation-pdf-FAASLI-US.pdf\" target=\"_blank\">2026 Benefits Orientation FASLI & US (PDF)<span class=\"sr-only\"> pdf<\/span><\/a><\/span>\r\n<\/li><li><span class=\"doc-icon\"><a class=\"doc-type pptx\" href=\"https:\/\/www.wisconsin.edu\/ohrwd\/admin\/download\/benefits-orientation-ppt-FAASLI-US.pptx\" target=\"_blank\">2026 Benefits Orientation FASLI & US (PPT)<span class=\"sr-only\"> pptx<\/span><\/a><\/span>\r\n<\/li><\/ul><p><strong>2026 Graduate Assistant \/ Short-Term Academic Staff Benefit Package<\/strong><\/p><ul><li><span class=\"doc-icon\"><a class=\"doc-type pdf\" href=\"https:\/\/www.wisconsin.edu\/ohrwd\/admin\/download\/benefits-orientation-pdf-Grad.pdf\" target=\"_blank\">2026 Benefits Orientation Grad (PDF)<span class=\"sr-only\"> pdf<\/span><\/a><\/span>\r\n<\/li><li><span class=\"doc-icon\"><a class=\"doc-type pptx\" href=\"https:\/\/www.wisconsin.edu\/ohrwd\/admin\/download\/benefits-orientation-ppt-Grad.pptx\" target=\"_blank\">2026 Benefits Orientation Grad (PPT)<span class=\"sr-only\"> pptx<\/span><\/a><\/span>\r\n<\/li><\/ul>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_deadline-worksheets\">\n    <div class=\"panel-heading\" id=\"heading_deadline-worksheets\">\n        <h4 class=\"panel-title\"><button href=\"#deadline-worksheets\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"deadline-worksheets\">Enrollment Deadline Worksheet<\/button><\/h4>    <\/div>\n    <div id=\"deadline-worksheets\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_deadline-worksheets\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <p>The Enrollment Deadline Worksheet informs newly benefits eligible employees of their benefit enrollment period and coverage effective dates. It is not intended to determine an employee\u2019s eligibility for benefits or to provide benefit premium details.<\/p><p>Provide each newly benefits eligible employee with a personalized copy of their <a href=\"https:\/\/uwss.bplogix.net\/form.aspx?pid=e6634b2b-e441-4279-8c38-a89adb52152c&amp;formid=3051be38-270c-4ef2-94ac-c88591577035&amp;nohome=0&amp;completepageprompt=0&amp;completepage=&amp;completetext=\" target=\"_blank\" rel=\"noopener\">Enrollment Deadline Worksheet<\/a> to review, sign, and return. The signed copy should be retained and filed in the employee\u2019s benefit file. If ever needed, this can be used as verification that the employee understood their benefit options and deadlines.<\/p>                <\/div>\n    <\/div>\n<\/div>\n            <div class=\"panel panel-default \" id=\"panel_additional-tools\">\n    <div class=\"panel-heading\" id=\"heading_additional-tools\">\n        <h4 class=\"panel-title\"><button href=\"#additional-tools\" data-toggle=\"collapse\" class=\"collapsed panel-link\" aria-expanded=\"false\" aria-controls=\"additional-tools\">Additional Tools<\/button><\/h4>    <\/div>\n    <div id=\"additional-tools\" class=\"panel-collapse collapse\"  role=\"tabpanel\" aria-labelledby=\"heading_additional-tools\" role=\"region\">\n        <div class=\"panel-body copy\">            \n            \n        <h4>Calculators<\/h4><ul><li><a href=\"https:\/\/www.wisconsin.edu\/ohrwd\/benefits\/benefits-estimator\/\" target=\"_blank\" rel=\"noopener\">Health &amp; Retirement Contributions Estimator<\/a><\/li><li><a href=\"https:\/\/www.wisconsin.edu\/ohrwd\/benefits\/download\/i&amp;fcalc(3).xlsx\" target=\"_blank\" rel=\"noopener\">Individual &amp; Family Life Insurance Premium Calculator<\/a><\/li><li><a href=\"https:\/\/www.wisconsin.edu\/ohrwd\/benefits\/download\/dis\/ici\/icipremiumcalc.xlsx\" target=\"_blank\" rel=\"noopener\">Income Continuation Insurance Premium Calculator<\/a><\/li><\/ul><h4>\u00a0Additional Tools<\/h4><ul><li><span class=\"doc-icon\"><a class=\"doc-type pdf\" href=\"https:\/\/www.wisconsin.edu\/ohrwd\/admin\/download\/bendist.pdf\" target=\"_blank\">Benefit Application & Form Distribution Chart <span class=\"sr-only\"> pdf<\/span><\/a><\/span>\r\n<\/li><li><span class=\"doc-icon\"><a class=\"doc-type pdf\" href=\"https:\/\/www.wisconsin.edu\/ohrwd\/admin\/download\/benefit-application-checklist.pdf\" target=\"_blank\">Benefit Application & Form Review Checklist<span class=\"sr-only\"> pdf<\/span><\/a><\/span>\r\n<\/li><li><a href=\"https:\/\/www.wisconsin.edu\/ohrwd\/admin\/benefits\/formpubs\/\">Employer Forms<\/a><\/li><li><span class=\"doc-icon\"><a class=\"doc-type pdf\" href=\"https:\/\/www.wisconsin.edu\/ohrwd\/admin\/download\/ben\/resources\/gradhealth.pdf\" target=\"_blank\">Graduate Assistant \/ Short-Term Academic Staff Benefits Package Decision Tree<span class=\"sr-only\"> pdf<\/span><\/a><\/span>\r\n<\/li><li><span class=\"doc-icon\"><a class=\"doc-type pdf\" href=\"https:\/\/www.wisconsin.edu\/ohrwd\/admin\/download\/acsd.pdf\" target=\"_blank\">Continuous Service\/Adjusted Continuous Service Guide<span class=\"sr-only\"> pdf<\/span><\/a><\/span>\r\n<\/li><li><span class=\"doc-icon\"><a class=\"doc-type pdf\" href=\"https:\/\/www.wisconsin.edu\/ohrwd\/admin\/download\/ben\/resources\/ICI-webinar.pdf\" target=\"_blank\">Income Continuation Insurance Presentation<span class=\"sr-only\"> pdf<\/span><\/a><\/span>\r\n<\/li><\/ul>                <\/div>\n    <\/div>\n<\/div>\n            \n    <\/div>\n<\/div>\n\n\n\n\t\t\t<\/div>\n\t\t\t<div class=\"cfct-module cfct-lastupdate\">\n\t\t\t\t<div class=\"listing-module\"><p><span class=\"item-date\">Updated: 01\/12\/2026<\/span><\/p><\/div>\n\t\t\t<\/div><\/div><\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t","protected":false},"excerpt":{"rendered":"","protected":false},"author":20,"featured_media":0,"parent":161,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-386","page","type-page","status-publish","hentry","cfct-can-haz-build"],"_links":{"self":[{"href":"https:\/\/www.wisconsin.edu\/ohrwd\/admin\/wp-json\/wp\/v2\/pages\/386","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.wisconsin.edu\/ohrwd\/admin\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.wisconsin.edu\/ohrwd\/admin\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.wisconsin.edu\/ohrwd\/admin\/wp-json\/wp\/v2\/users\/20"}],"replies":[{"embeddable":true,"href":"https:\/\/www.wisconsin.edu\/ohrwd\/admin\/wp-json\/wp\/v2\/comments?post=386"}],"version-history":[{"count":8,"href":"https:\/\/www.wisconsin.edu\/ohrwd\/admin\/wp-json\/wp\/v2\/pages\/386\/revisions"}],"predecessor-version":[{"id":3611,"href":"https:\/\/www.wisconsin.edu\/ohrwd\/admin\/wp-json\/wp\/v2\/pages\/386\/revisions\/3611"}],"up":[{"embeddable":true,"href":"https:\/\/www.wisconsin.edu\/ohrwd\/admin\/wp-json\/wp\/v2\/pages\/161"}],"wp:attachment":[{"href":"https:\/\/www.wisconsin.edu\/ohrwd\/admin\/wp-json\/wp\/v2\/media?parent=386"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}