Whether you are new to the UW System or have worked in human resources for a while, below is a list of data systems, helpful links and legislative references to use in your daily job duties. Many of the data systems require authorized access. Work closely with your supervisor to determine which system(s) to request access to.

UW-Shared Services, Service Operations Website

Use the administration tab to access HRS-related information, including HRS Process notifications, payroll schedules and calendars, training event information and tools to assist in benefits administration. Click here to access UW-Shared Services, Service Operations website.

HRS KnowledgeBase

The KnowledgeBase holds training documents for performing tasks in HRS. Explore the KnowledgeBase for information on how to enter absences, time, additional pay, direct deposit, tax withholding and much more. Click here to access the HRS KnowledgeBase.

Human Resource System (HRS)

Access to HRS is vital to your job duties. You will need to request access to HRS. See the UW-Shared Services, Service Operations Security Page for definitions of roles and instructions on how to request those roles. Click here to access the Human Resource System (HRS).


Cypress is a report distribution service. Reports will be delivered to your Cypress inbox on a daily or weekly basis (depending on the report). Receiving and reviewing these reports is a ongoing activity for Benefits and Payroll administrators. Visit the main Cypress page to learn how to request access and install the Cypress client.

UW Business Intelligence

For information on University of Wisconsin Business Intelligence (UWBI) click here.

MyUW Portal

Through the MyUW Portal:

Employees can access payroll documents, enter their leave time, review leave statements, update their personal information and find news articles. How to link to portal articles pdf

Managers can approve absences and time in the portal.

Department of Employee Trust Funds (ETF)

General Schedule and Record Management Services

General Records Schedules for the UW System on a variety of business subjects. Click here to access the General Schedule and Record Management.

Helpful Bookmarks

last updated: 6/27/2017

Updated: 01/08/2021