{"id":922,"date":"2020-02-04T14:01:12","date_gmt":"2020-02-04T20:01:12","guid":{"rendered":"https:\/\/www.wisconsin.edu\/compliance\/?page_id=922"},"modified":"2023-07-24T12:13:42","modified_gmt":"2023-07-24T17:13:42","slug":"records-management-resources","status":"publish","type":"page","link":"https:\/\/www.wisconsin.edu\/compliance\/records-management\/records-management-resources\/","title":{"rendered":"Records Management Resources"},"content":{"rendered":"\n\t\t\t\t\t
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Records Management Fundamentals<\/a><\/h4><\/div>\n\n\t\t\t<\/div>\n\t\t\t
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Ownership and Control of University Records<\/a><\/h4><\/div>\n\n\t\t\t<\/div>\n\t\t\t
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Records Management Guidelines for Information Technology Systems<\/a><\/h4><\/div>\n\n\t\t\t<\/div><\/div>
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Understand Your Role in Records Management<\/a><\/h4><\/div>\n\n\t\t\t<\/div>\n\t\t\t
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Public Records Board<\/a><\/h4><\/div>\n\n\t\t\t<\/div>\n\t\t\t
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Digitization of Information<\/a><\/h4><\/div>\n\n\t\t\t<\/div><\/div>
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Definitions of Statutory and Records Management Terms<\/a><\/h4><\/div>\n\n\t\t\t<\/div>\n\t\t\t
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Frequently Asked Questions<\/h2>\n

What is Records Management?<\/strong><\/p>\n

Records Management is the systematic and administrative control of records throughout their life cycle to ensure efficiency and economy in their creation, use, handling, control, maintenance, and disposition.<\/p>\n

Who is responsible for Records Management?<\/strong><\/p>\n

All university employees have a responsibility for the records that they create, receive, and manage. All university employees should be aware of the records schedules that apply to the records they hold.<\/p>\n

What is a public record?<\/strong><\/p>\n

In Wisconsin, public records include all materials, regardless of physical form or characteristics\u00a0made or received\u00a0<\/span>by any state employee while in connection with the transaction of public business.<\/p>\n

What is not a public record?<\/strong><\/p>\n

In Wisconsin, a record does not include duplicates, notices, invitations, routing slips, and envelopes, personal material, or drafts prepared for a supervisor.<\/p>\n

What about electronic records?<\/strong><\/p>\n

No exception. In Wisconsin, databases, imaged records, electronic documents, and email are all public records if they are connected to the transaction of public business. This includes voicemail, text messages, and instant messages.<\/p>\n

What about destroying records in my office?<\/strong><\/p>\n

If they are personal records or non-records, they should be destroyed when they are no longer useful. If they are public records, it’s\u00a0illegal\u00a0<\/span>for any employee to destroy a public record in their office without an approved record schedule (RDA).<\/p>\n<\/div>\n\t\t\t<\/div><\/div>

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