All documents, forms, and templates referred to on this page that are available for download are included at the bottom of the page for your convenience. These files are also available for download in the comprehensive Document Guide.


Background

In general, it is desirable to re-use existing buildings to the maximum extent possible. However, there can be factors that dictate that demolition is the best alternative. Buildings with small residual value, significant deterioration, lack of suitability for campus uses, located in the way of other projects, or causing less than optimal use of a site, are suitable candidates for demolition. Residential buildings on properties purchased for parking expansion generally are not suitable for long-term university use, and should usually be demolished. Buildings should be demolished with cash funding; in the case of General Purpose Revenue (GPR) supported buildings, the demolition should be funded with Building Trust Funds (BTF) requested from the State Building Commission (SBC).

Per State of Wisconsin Building Commission Policies and Procedure Manual, (last updated August 2011), policy IX.F., demolition of a building meeting any of four criteria must be approved by the SBC. The Secretary of the SBC may approve the demolition of buildings not meeting any of the criteria in IX.F.3.

The criteria IX.F.3. triggering SBC approval include:

  • The estimated cost of demolishing the building exceeds $100,000
  • The proposed demolition is to be financed from Building Trust Funds;
  • The current value of the building exceeds $500,000 based on the Division of Facilities Development & Management (DFDM) building inventory
  • The building is considered to be of historic significance and is included on listings of historic properties prepared by the State Historic Preservation Office.

Approval Authority

Per State of Wisconsin Building Commission Policy IX.F.5. the SBC Secretary may delegate demolition approval to the agency for those buildings with a current value of under $150,000 and that is not a historic property. Per BOR Policy 19-5, authority is granted to chancellors to approve the demolition of buildings that meet the criteria in IX.F.5. and have a current value less than $100,000. By practice CPB has delegated authority to chancellors for demolition of structures with a current value of less than $150,000.

Building Demolition Process

The following process assures that University of Wisconsin institutions objectively examine the criteria identified in the State Building Commission Policies and Procedures Manual. The [Building Demolition Request Form] (BDRF), which is to be completed by the campus and approved by the chancellor, documents all demolition requests, assuring a consistent and thorough reporting process. This process described below complies with the SBC policy.

Demolition of Any Building

The university administration declares the building surplus and completes:

  • A [Building Demolition Request Form], signed by the chancellor.
  • The WEPA compliance process, usually a Type III Action.
  • [Property and Real Estate Phase 1 Environmental Assessment]

Note that previously approved environmental assessments and WEPA compliance documents can be used if they are current. They are considered current when the use of the facility has not changed in a way that modifies the conditions noted in the documents. Once the university has determined that that building cannot serve a useful purpose and should be demolished, and if a historic building, has satisfied provisions of Wis. Stat. §44.40, a letter shall be submitted to the Secretary of the Building Commission by CPB requesting demolition and containing the following information:

  • A statement of the results of the negotiation process, if any, carried out under §44.40;
  • The age, condition, size, and present use of the facility;
  • Whether the university has transferred the program housed in the facility to another facility, or the program was discontinued;
  • Whether inquiries have been made with other state agencies, other governmental agencies, or nonprofit organizations for possible use of the facility; (Typically the university does not offer our surplus facilities to other governmental entities, so an explanation on why this was not done will be necessary).
  • The estimated cost to repair the building envelope to mothball it for a period of up to five years;
  • A statement as to whether the building houses unique equipment that would require relocation prior to the demolition;
  • A statement as to whether hazardous materials such as asbestos are present in the building.

Demolition of Buildings

<$150K Current Value and Not Historic

If the environmental statements are current:

  • The institution must send the completed BDRF to CPB and can proceed to have the structure demolished and the site cleaned up;
  • Upon completion of the demolition, institution staff must notify the offices of CPB and the Risk Management Offices of both the institution and UWSA to facilitate removal of the structure from the list of insured properties. Sending a completed copy of the BDRF will serve as notice.

>$150K and <$500K Current Value

  • Institution staff must complete the BDRF, including the Building Condition Statement portion, WEPA compliance, and a [Property and Real Estate Phase 1 Environmental Assessment];
  • Institution staff must complete an agency request document for BOR approvals;
  • Institution staff must send the completed BDRF, the Environmental Impact Assessment (EIA), the [Property and Real Estate Phase 1 Environmental Assessment], and the [Agency Request] document to CPB;
  • CPB secures Board of Regents (BOR) approval and approval of the Secretary of the SBC;
  • CPB will notify the institution of approvals.
  • Upon receiving notice of approvals, the institution can proceed to demolish the structure and clean up the site.
  • Upon completion of the demolition, institution staff must notify the offices of CPB and the Risk Management Offices of both the institution and UWSA to facilitate removal of the structure from the list of insured properties. Sending a completed copy of the BDRF will serve as notice.

≧$500K Current Value

  • Institution staff must complete the BDRF, including the Building Condition Statement portion, an EIA, and [Property and Real Estate Phase 1 Environmental Assessment];
  • Institution staff must complete an agency request document for BOR and SBC approvals;
  • Institution staff must send the completed BDRF, the EIA, the [Property and Real Estate Phase 1 Environmental Assessment], and the agency request document to CPB;
  • CPB secures BOR and SBC approvals;
  • CPB will notify the institution of approvals.
  • Upon receiving notice of approvals, the institution can proceed to demolish the structure and clean up the site.
  • Upon completion of the demolition, institution staff must notify the offices of CPB and the Risk Management Offices of both the institution and UWSA to facilitate removal of the structure from the list of insured properties. Sending a completed copy of the BDRF will serve as notice.

Agency Request (BOR) Template
Agency Request for Board of Regents (BOR) Action

Description:  Request for Board of Regents action regarding various capital project and planning aspects, including approval of design reports; authorizations to plan, construct, demolish, and adjust scope and/or budgets; granting easements; lease and land transactions; acceptance of gifts in-kind; adjusting campus boundaries; and the naming of university buildings.

Purpose:  Describes the project intent, scope, justification, background, budget, schedule, and previous project-related Board of Regent action. The content of the request should closely match the original capital budget request document.

Audience:  Board of Regents, UW System Administration.

Revision ID: Rev 02/2015

Agency Request (SBC) Template
Agency Request for State Building Commission (SBC) Action

Description:  Request for State Building Commission action regarding various capital project and planning aspects, including approval of design reports; authorizations to plan, construct, raze or demolish, and adjust scope and/or budgets; granting easements; lease and land transactions; and acceptance of gifts in-kind.

Purpose:  Describes the project intent, scope, justification, background, budget, schedule, and previous project-related State Building Commission action. The content of the request should closely match the original capital budget request document.

Audience:  State Building Commission, Division of Facilities Development and Management, UW System Administration.

Revision ID: Rev 02/2015

Building Demolition Request Form Template
Building Demolition Request Form (BDRF)

Description:  Request to raze or demolish a UW owned facility.

Purpose:  Records facilities details (i.e. name, number, location, size, current value, current physical and functional condition of facility and site, current use, historical significance, flood plain indicator, safety hazards status, building code violation status, hazardous materials status, etc.) demolition cost estimate, proposed funding source, demolition method, and and describes reason(s) for demolition and the proposed re-use of site.

Audience:  UW System Administration, Division of Facilities Development and Management.

Revision ID: Rev 02/2015

Property and Real Estate Phase 1 Environmental Assessment Template
Property and Real Estate Phase I Environmental Assessment

Description:  Environmental assessment of proposed property or real estate acquisition.

Purpose:  Records self-performed and preliminary environmental assessment to minimize the possibility and associated costs of owning contaminated property. Includes recommendations for additional testing, analysis, and actions (i.e. Phase II assessment or remediation and re-evaluation prior to acquisition). Includes address, tax parcel identifier, parcel description, zoning designation, floodplain and wetland designations, and hazardous materials findings.

Audience:  UW System Administration, Division of Facilities Development and Management.

Revision ID: Rev 02/2015