Topic specific documents, forms, and templates are available for download and included at the bottom of the page for your convenience. These files are also available for download in the comprehensive Document Guide.

This site is dedicated to capital projects topics and resources, including links to various presentations, reports, request documentation, and information relative to each biennium. Project evaluation criteria, project type definitions and decision matrix, design consultant selection process, project implementation responsibilities and anticipated durations, policies related to delegated project authority, project request documentation requirements, and a request form seeking project status updates are located and organized here.

Capital projects are executed under two separate construction authorities, based on funding source(s). There are four types of capital projects executed under the authority of the State of Wisconsin Building Commission, and there is a fifth type of capital project executed under the authority of the University of Wisconsin Board of Regents, outlined and defined below. Projects funded entirely with non-state funding (Gifts and Grants) are executed under the UW Board of Regents authority and projects funded with any portion of state funding (bonding or cash) are executed under the WI State Building Commission authority.

Projects Pages

Building Construction I

Capital Project Authorities

UW Board of Regents Authority

  1. UW Solely Managed Capital Projects have no restrictions on scope of work and do not require enumeration by the State of Wisconsin. Section § 16.855(12m) of the State of Wisconsin Statutes allows the Board of Regents to let and supervise UW System capital projects funded entirely through Gifts and Grants using the single prime contracting bid methodology. There are two categories and processes for construction authority of UW Solely Managed Capital Projects, based on total project budget, outlined and defined below.
  • Projects $1 million or Less do not require Board of Regents approval. The Board of Regents delegates to the UW System President the authority to execute design and construction contracts for capital projects solely managed by the UW System. The UW System President may delegate signature authority to other UW System Administration senior officials and individual UW institution chancellors.
  • Projects Greater Than $1 million require Board of Regents approval. The UW System President may not authorize design and construction work beyond the 25 percent design completion phase without obtaining the approval of the Board of Regents.


Capital Project Charter

Document Details

Capital Project Charter

Description:  A tool to articulate an operational framework for capital project roles, responsibilities, authority, approvals, communication protocol and strategy, deadlines, goals, and objectives. This document works in tandem with the Capital Project Request (CPR) and the Project Budget Worksheet (PBW) to define a capital project.

Purpose:  To ensure a common understanding of the capital project, how it will be implemented, and to clarify key stakeholders roles and authority. Required for all projects costing more than $3 million or with multiple stakeholders.

Audience:  UW System Administration, Division of Facilities Development and Management, Architectural/Engineering/Planning Consultants.

Revision ID: Rev 2021-07

Guide or Sample

Capital Project Request (CPR)
Capital Project Request (CPR)

Description:  Universal project request document for all capital project types (All Agency, Instructional Space, Minor, Major, and UW Managed).

Purpose:  Describes project intent, scope, justification, budget estimate, schedule, and design consultant requirements for maintenance and repair, remodeling, renovation, and/or new construction valued at $300,000 or more. Posted to UWSA or WisBUILD websites to advertise for professional design consultants. Used as source documentation and basis for Agency Request document advanced to the Board of Regents (BOR) and State Building Commission (SBC) to seek construction authority.

Audience:  UW System Administration, Division of Facilities Development and Management, Architectural/Engineering/Planning Consultants.

Revision ID: Rev 2021-10

Capital Project Request (CPR) Guide
Project Budget Worksheet (PBW)
Project Budget Worksheet (PBW)

Description:  Worksheet to record capital project budget estimates for capital projects of all types, sizes, and funding sources.

Purpose:  Details budget estimate for new construction area and renovation area(s), unit costs, special scope items and considerations, bid date and escalation, project overhead percentages. Includes unit cost estimates for new construction and renovation based on $/GSF; ability for detailed line item cost estimates using user defined unit cost methods, including lump sums; and project overhead costs including design services, contingency, project management fees, movable and special equipment allowances, and commentary notes.

Audience:  UW System Administration, Division of Facilities Development and Management, Architectural/Engineering/Planning Consultants.

Revision ID: Rev 2022-07

Project Budget Worksheet (PBW) Guide
Request for Architectural/Engineering/Planning Services (RFAEPS)
Request for Architectural/Engineering/Planning Services (RFAEPS)

Description:  Request seeking specific professional services for the pre-design, preliminary design, final design, bidding, and/or construction administration phases from the AEP Community. Includes selectable options for Basic Services and Supplemental Services. Articulates requested design options and phasing, cost estimating, planning and design documentation, and deliverable requirements.

Purpose:  Details and describes the requested basic and supplemental services from the requesting UW Institution to the AEP Community for a specific capital project, including clarification notes and special requirements by category and type of services.

Audience: Architectural/Engineering/Planning Consultants, Division of Facilities Development and Management, UW System Administration.

Revision ID: Rev 2021-10