Financial Administration
Purchasing Control Tables
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Purchasing Control Tables
Control tables store information that define the accounting structure
and processing rules that are used when a transaction is recorded. Most of
them are set up at a campus level and then are used to select values when
purchase orders and requisitions are entered. Following is a list of the
control tables that are used by the purchasing module and also those used
by all SFS financial modules. You will gain a better understanding of how
these tables work as you go through the material covered in later sections
of this manual.
Control tables used by all financial modules
- Calendars define open accounting periods and budget years
- Chartfields define valid accounting codes
- Locations identify addresses that are used throughout SFS
- Journal Generator Templates are used when transactions are posted to the general ledger by other modules
- Account Types identify a transaction as a budget entry, an encumbrance, a payment or a receipt
- Ledgers control where transactions are posted
Control tables used specifically by the purchasing module
- Payment Terms identify when payments are due.
- Items define what is being purchased
- Vendors must be set up before a purchase order or requisition can be created
- Shipping Codes identify the options for shipping
- Freight Terms identify the payment responsibility for the shipment of items as well as the point where liability for a shipment passes from the seller to the buyer.
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