Financial Administration
TRAVEL CLASS CODES
The University of Wisconsin System
Travel Class Codes
2110 - TRAVEL - EMPLOYE NONOVERNIGHT MEAL COSTS
- Reimbursements to a UW employe for meal costs not preceded or followed by an overnight stay away from home. The employe's Social Security number must be provided. Meal costs paid for other UW employes are also reportable to the reimbursed employe unless the institution's accounting system allows for multiple reporting from one TER. Use appropriate other codes for meal costs which meet the IRS definition of "business related" or for meal costs billed directly to UW. Meals costs may generally be considered "business related if the primary purpose for scheduling the meeting over the meal period was to transact UW business and the claimant documents the business purpose as well as names of those who attended.
2125 - MOVING EXPENSE AND TEMPORARY LODGING REIMBURSEMENT
- All reimbursements to employes for household moves and temporary lodging allowance including the cost of mileage and stipend. The employe's Social Security number and new home address must be indicated. Refer to FAP - Relocation and Temporary Lodging (F19) for policy guidance.
2140 - FLEET CHARGES - VEHICLES
- Charges to departments from only fleet operation for use of State/UW fleet vehicles. This includes charges on the General Services Billing.
2141 - FLEET CHARGES - AIRCRAFT
- Charges to departments for use of the State Air Fleet. This includes charges on the General Services Billing.
2150 - TRAVEL - NONEMPLOYES WHO COMPLY WITH TRAVEL POLICY
- Reimbursements to and direct payments for nonstate employes, volunteers, associates to the President/Chancellor, and employes on leave status for more than one year, for travel expenses that are actual, reasonable and supported by required receipts. Any portion of the travel expenses not adequately accounted for to the UW [Ref. Sec. XIX, FAP - Travel Regulations (F36)] must be coded to Class 3011. Use Class Code 2151 for job applicant expenses.
2151 - TRAVEL - JOB APPLICANT EXPENSES
- Reimbursements to and direct payments for applicant interview candidate expenses. [Ref. Sec. XIX, FAP - Travel Regulations (F36)]
- All travel expenses incurred by UW students, including those paid directly. Do not include expenses for extension or outreach participants. For travel expenses of students on payroll (work) status, use appropriate employe travel codes.
- Reimbursements of travel costs incurred by statutorily authorized board, including any costs paid directly to vendors on their behalf. The Board of Regents is a statutorily authorized board.
2172 - TRAVEL - EMPLOYE - IN-STATE BUSINESS
- In-state business travel costs (meals, lodging, transportation and incidentals) incurred by State/UW employes, including LTEs, while traveling within the state on regularly assigned duties. Also include travel costs paid directly to the vendor by the UW. For travel to attend conferences, conventions, training, etc., refer to Code 2182. For travel to destinations outside the state, refer to Code 2272. Refer to Code 2110 for nonovernight employe meal costs.
2182 - TRAVEL - EMPLOYE - IN-STATE CONFERENCES, CONVENTIONS, ETC.
- In-state travel costs (meals, lodging, transportation, registration fees and incidentals) incurred by State/UW employes, including LTEs, while traveling within the state (including the headquarters city) to attend conferences, conventions, etc. For the cost of tuition and fees in connection with job or career-related training and development (workshops/seminars/courses), refer to Codes 3160, 3161 and 3163. Refer to Code 2110 for nonovernight employe reportable meal costs.
2189 - TRAVEL ADVANCE - CONTINUOUS
- Travel advances issued to employes who travel often. These advances are accounted for at specifiedintervals, not at the end of the trip.
2199 - TRAVEL ADVANCE - SINGLE TRIP
- Travel advances issued to employes who travel occasionally. These are accounted for at the end of the trip.
2272 - TRAVEL - EMPLOYE - OUT-OF-STATE BUSINESS
- Out-of-state business travel costs (meals, lodging, transportation and incidentals) incurred by State/UW employes, including LTEs, while traveling out-of-state to conduct regularly assigned duties. Include travel to 49 other states, Canada and U.S. possessions. Also include travel costs paid direct to the vendor by the UW. For travel to attend conferences, conventions, etc., refer to Code 2282.
2282 - TRAVEL - EMPLOYE OUT-OF-STATE CONFERENCES, CONVENTIONS, ETC.
- Travel costs (meals, lodging, transportation, registration fees and incidentals) incurred by State/UW employes, including LTEs, while traveling outside the state to attend conferences, conventions, etc. Include travel to the 49 other states, Canada and U.S. possessions. For the cost of tuition and fees in connection with job or career-related training and development (workshops/seminars/courses), refer to Codes 3160, 3161 and 3163.
2372 - TRAVEL - EMPLOYE - FOREIGN BUSINESS
- Foreign business travel costs (meals, lodging, transportation and incidentals) incurred by UW employes, including LTEs, while traveling outside the U.S., excluding Canada and U.S. possessions, to conduct regularly assigned duties. For travel to attend conferences, conventions, etc., refer to Code 2382.
2382 - TRAVEL - EMPLOYE - FOREIGN CONFERENCES, CONVENTIONS, ETC.
- Travel costs (meals, lodging, transportation, registration fees and incidentals) incurred by State/UW employes, including LTEs, while traveling outside the U.S., excluding Canada and U.S. possessions, to attend conferences, conventions, etc. For the cost of tuition and fees in connection with job or career- related training and development (workshops/seminars/courses), refer to Codes 3160, 3161 and 3163.