Regent Policy Documents

SECTION 18: EXTENSION AND OUTREACH

18-1 ORGANIZATION OF EXTENSION AND OUTREACH ACTIVITY

(Formerly 82-3)

The Board of Regents accepts the report of the Special Regent Study Committee on Extension and endorses each of the recommendations* contained in the report (see below). The Board of Regents charges the Chancellor of the University of Wisconsin Colleges and Extension in conjunction with each of the Chancellors and their faculties and staff with the responsibility of developing a statewide, coordinated extension plan as called for in the report. The administration and faculty of each institution recognize the importance of the extension function and will proceed to give appropriate and adequate recognition to those involved in extension activities. (The entire report may be obtained from the Office of the Secretary of the Board of Regents.)

The Board of Regents also:

  1. Reaffirms the historic commitment of the University of Wisconsin System to the Wisconsin Idea. The extension function is essentially one of utilizing university resources beyond the classroom for the benefit of the state and society at large. Institutional involvement and commitment to extension will require that all faculty and departments commit themselves to the enhancement of the extension function as they have to teaching and research.
  2. Resolves that University of Wisconsin-Extension should continue as an institution of the University of Wisconsin System with the chief administrator's title continuing to be that of Chancellor.
  3. Further emphasizes the University of Wisconsin System's commitment to a system wide, coordinated extension effort by requesting that University of Wisconsin System Administration monitor, from a System perspective, the extension programs offered by the institutions of the University of Wisconsin System and review annual program plans and budgets, and biennial budget submissions. System Administration will not assume operational responsibility, but will mediate any unresolved inter-institution disputes.
  4. Assigns the leadership responsibility for program coordination and statewide planning of the University of Wisconsin System Extension function to the Chancellor of the University of Wisconsin Colleges and Extension. In cooperation with the chancellors of the other University of Wisconsin System Institutions, the Chancellor of the University of Wisconsin Colleges and Extension shall develop and maintain a coordinated, statewide extension plan. In this context, annual plans for campus-based noncredit programs within the region must be reviewed by University of Wisconsin-Extension to ensure the needed degree of coordination and compatibility of program offerings with institutional mission.
  5. Encourages integration of existing University of Wisconsin-Extension faculty with faculties of the other institutions of the University of Wisconsin System . Steps toward such integration should begin as soon as feasible. Any plans for integration of University of Wisconsin-Extension faculty into campus departments or other units must be approved by the appropriate faculty and administrative review bodies of each institution involved, be approved by the President's office, and reported to the Regents. In order to encourage greater integration of faculty and staff in general extension with the institutions, when a position budgeted to University of Wisconsin-Extension becomes vacant the needs it served should be met insofar as possible through campus-based faculty. Only if those needs cannot be met within existing campus academic units should a general extension position be perpetuated. Further, the expression “integration” is expanded, where appropriate, to include the concept of bringing together in a meaningful way each university's administration and faculty in planning and coordinating its extension efforts and in establishing appropriate planning and programming models.
  6. Encourages the use of interinstitutional committees to review existing interinstitutional agreements and to initiate steps toward integration of faculties. These committees may also address such issues as needs assessment, program priorities, budget, and personnel policies and make recommendations leading to new interinstitutional agreements between University of Wisconsin-Extension and the other institutions.
  7. Supports moves toward integration of University of Wisconsin-Extension faculty in Milwaukee Committee to serve as the initial phase for such integration. Implementation should be preceded by full faculty consideration within both institutions. A condition of this recommendation on University of Wisconsin-Milwaukee/University of Wisconsin Extension integration is that an evaluative phase be included which will result in a report to the Regents at the end of the 1983-84 academic year. Its purpose will be to assess the strengths and weaknesses of such integration and include recommendations on how to resolve any lingering problems and strengthen and improve extension programming in the Milwaukee area.
  8. Requires that allocations from University of Wisconsin-Extension to institutions be based on interinstitutional agreements reached between the Chancellor of the University of Wisconsin Colleges and Extension and the chancellor of the institution involved; that such allocations permanently retain their budgetary identity as funds in support of extension programs; and that they be accompanied by substantial and adequate assurance of continued performance of the extension function and fiscal commitment to existing personnel. Modifications in interinstitutional agreements occasioned by required budget cuts or by vacancies due to retirement, death, or resignation of personnel must not be handled unilaterally, must be consistent with good personnel management, and must be compatible with the statewide plan for extension. The budget allocations identified in the interinstitutional agreements must assure sufficient stability and duration to permit institutions to make long-range commitments for carrying out that portion of the statewide extension plan for which they have accepted responsibility. Interinstitutional agreements may include three types of commitments: (a) continuing fiscal support for tenured and probationary faculty (and their program support) with specific long-term assignments to extension activities, (b) annual commitments to faculty and staff for short-term projects and activities and their program support to implement agreed upon programs, and (c) longer term commitments that might support continuing education activities not permanently identified with specific individuals. Allocations based on these long and short-term commitments will be administered through the University of Wisconsin Institutions ' faculty and administrative structures. Ultimate responsibility for the budget associated with these allocations and based on the interinstitutional agreements will remain with the University of Wisconsin Colleges and Extension Chancellor.
  9. Suggests the use of the seven criteria recommended by the President's Advisory Group on Extension in determining the involvement and best use of resources for the extension function at the various institutions. They are: (1) relatedness of mission, (2) acceptance of financial responsibility, (3) compatibility of institutional and system wide extension program priorities, (4) availability of faculty and staff with appropriate disciplinary competencies, (5) accessibility of a meaningful clientele, (6) evidence of clear and substantial institutional commitment, and (7) the likelihood of “minimum critical mass of resources reflected in a meaningful proportion of each faculty appointment designated for extension activity.”
  10. In the interest of improving and streamlining University of Wisconsin-Extension administration and enhancing communications, support the internal reorganization of University of Wisconsin-Extension substantially as proposed by the University of Wisconsin-Extension Joint Faculty Administration Committee and urge the President of the University of Wisconsin System and the Chancellor of the University of Wisconsin Colleges and Extension to proceed towards the establishment of a structure by July 1, 1982, which reflects three separate and homogenous units: (a) general extension and special mission programs; (b) cooperative extension and special mission programs; and (c) educational communications, each administered by a dean or director. Each of the administrative positions is to be filled through a regular search and screen process. University of Wisconsin-Extension should examine each of the programming and service units either concurrently or following the divisional reorganization to determine its viability and the appropriateness of its divisional placement.
  11. Reconfirms its charge that University of Wisconsin-Extension continue to develop and expand, through reprogramming and reallocations, the internal budget and personnel flexibility required to meet changing societal needs. The recently developed program evaluation process, wherein every program is evaluated within an eight year cycle, should continue to have as one of its objectives a determination whether the program being evaluated is consistent with the mission of University of Wisconsin-­Extension; does not inappropriately duplicate programs being offered by other state agencies, including specifically VT AE and DPI; or more appropriately should be offered by others. Continued interaction and cooperation between University of Wisconsin-­Extension and other state agencies are encouraged.
  12. Supports the recommendation of the President of the University of Wisconsin System for adoption of specific proposals in the report of the Special University of Wisconsin-Extension Committee on Faculty Rank and Tenure. (The basic premise of that report is that the concept of rank and tenure continue for community faculty with certain modifications.)
  13. Makes no attempt, at this time, to alter current policies with regard to off-campus credit courses (ACIS-3); and the relevant portions of the Regents' 1973 and 1978 policies should remain intact (Resolution 3287 (5/85)). The Board of Regents accepts the President's Report on Integration and specifically approves the policies and procedures identified in the Integration Plans jointly developed by both the University of Wisconsin-Extension together with the University of Wisconsin-Madison, and by the University of Wisconsin-Extension together with the University of Wisconsin-Milwaukee. The Board directs the Chancellor of the University of Wisconsin Colleges and Extension to provide the President of the University of Wisconsin System and Board of Regents with an annual report on the activities related to integration of the extension function with other University of Wisconsin System Institutions and on the coordinated University of Wisconsin-Extension planning effort and programming projections.

History: Res. 2558 adopted 4/9/82; replaces 82-2; amends 73-7; includes Res. 3287, 5/85, amended by Res. 8960, 2/05. (See also Policy 18-2)


Return to the policy index

The Regent Policy Documents were adopted and are maintained pursuant to the policy-making authority vested in the Board of Regents by Wis. Stats. § 36. The Regent Policy Documents manifest significant policies approved by the University of Wisconsin System Board of Regents. This document is a ready reference for those charged with carrying out these policies. Unless noted otherwise, associated documents and reports may be obtained from the Office of the Secretary of the Board of Regents, 1860 Van Hise Hall, 1220 Linden Drive, Madison, WI 53706, ph 608-262-2324. http://www.uwsa.edu/bor/policies/